HomeMy WebLinkAboutc - February 10, 2016 COW COMMITTEE OF THE WHOLE MEETING February 10, 2016
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the
minutes of the January 27, 2016, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Chicago Street Rehabilitation Presentation
Greg Rokos, Public Services Director, provided an overview of the 2016 improvements to
Chicago Street including sewer separation, new pavement, curbs and sidewalks, new traffic
signals as well as sharrow bike lanes. A copy of the presentation is on file in the City Clerk’s
office. There was discussion regarding the width of the street, the safety of sharrows, federal
funding, and signage. Mr. Rokos outlined the next steps for final approval of the project.
Consideration of Highway Authority Agreement and Supplemental Agreement with School
District U-46 Regarding Public Right-of-Way Adjacent to 647 Laurel Street
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve a
Highway Authority agreement and supplemental agreement with School District U‐46 in
connection with the environmental remediation of the School District U‐46 property at
647 Laurel Street. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Architectural Services Agreement with Dewberry Architects for City Hall
Plaza Replacement
There was discussion regarding the scope of the project, considerations for the city skate ice rink,
safety concerns, and sustainable options for the design.
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve a
contract with Dewberry Architects Inc. in the amount of $60,930 to perform repairs to the plaza
between City Hall and the Hemmens to enhance the city infrastructure and to ensure the safety of
its patrons. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 10, 2016
Page 2
Consideration of the Designation of Trout Park River’s Edge as an Illinois Land and
Water Reserve
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to table
consideration of designating Trout Park River’s Edge as an Illinois Land and Water Reserve until
the February 24, 2016 meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration Acceptance of an Easement Agreement for Water Shut-Off Access Located
at 130 South State Street
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to accept the
access easement for water service shut‐off for the purposes of control and operation of the water
system which allows the city to enter onto private property to access water service shut-off
valves. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of a Fire Hydrant Easement Agreement for a Fire Hydrant
Located at 130 South State Street
There was discussion regarding the hydrant being located on public as opposed to private
property.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to accept the Fire
Hydrant Easement for the purposes of control and operation of the water system which allows
the city to enter onto private property to access, operate and maintain the fire hydrant and water
system appurtenances. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Funding of the Fox River Study Group
There was discussion regarding the group’s website, the deliverables, the cost to participate, and
the purpose for the city’s participation in the group.
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve
funding for the Fox River Study Group in the amount of $25,000 for on-going support for the
implementation and maintenance of the watershed model as a management and planning tool for
the region. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 10, 2016
Page 3
Adjourn to the City Council Meeting
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of 2016 Annual Assessment Invoice for Joint Utility Location Information
for Excavators
Councilmember Prigge made a motion, seconded by Councilmember Steffen, to approve the
city’s annual assessment with JULIE in the amount of $23,009 in order to maintain standing with
the Illinois Commerce Commission by complying with the Illinois Underground Utility Facilities
Damage Prevention Act by supporting Joint Utility Location Information for Excavators. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment Agreement No. 1 with Beneficial Reuse Management, L.L.C.
for the Removal and Disposal of Water Treatment Lime Residuals for 2016
Councilmember Powell made a motion, seconded by Councilmember Shaw, to award the
amendment agreement No. 1 to Beneficial Reuse Management, L.L.C. of Chicago, Illinois for
the Removal and Disposal of Water Treatment Lime Residuals for 2016 in the amount of
$1,960,000 in order to provide high quality city drinking water by lime softening waste residual
from the city’s water treatment process. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Professional Services Agreement with Lobbyist Dan Shomon, Inc. for
2016
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
professional services agreement for lobbying services with Dan Shomon, Inc. in the annual
amount of $84,000 in order to maximize the city’s influence in proposed legislation and
administrative regulations affecting municipal operations. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
February 10, 2016
Page 4
Consideration of Amendments to the Backyard Chicken Regulations
There was discussion regarding the required staff time, number of permits, chickens being kept
indoors, and the status of the micro-pig trial request.
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to continue
permitting Elgin residents to keep chickens in their backyards in a safe, clean and regulated
manner and alter the regulations based on the experiences gained during the one‐year pilot
program. Upon a roll call vote: Yeas: Councilmembers Dunne, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin and Prigge.
Announcements from Council
Councilmember Dunne noted that Knights of Columbus will be holding their 18th annual 'Chili
for Charity' on February 27, 2016 from 3:00 p.m. to 7:00 p.m.
Councilmember Rauschenberger invited residents to visit the “Elgin under Ice” exhibit at the
Elgin Public Museum in Lord’s Park.
Announcements from Staff
Kristine Rogowski, Communications Director, announced upcoming city events.
Adjournment
Councilmember Gavin made a motions, seconded by Councilmember Shaw, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt
Under Section 120/2(c)(21) of the Open Meetings Act
The meeting adjourned at 8:56 p.m.
s/ Kimberly Dewis February 24, 2016
Kimberly Dewis, City Clerk Date Approved