HomeMy WebLinkAboutb - January 27, 2016 COW COMMITTEE OF THE WHOLE MEETING January 27, 2016
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell (attended
electronically by conference call), Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
minutes of the January 13, 2016, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
2016 Budget - Riverboat Funds
City Manager Stegall provided an update on the Riverboat Funds and highlighted proposed 2016
strategic initiative projects. He noted that all projects would come back to the city council for
final approval.
Presentation Concerning City of Elgin Water Quality
Staff provided an overview of how the city ensures high quality standards for safe drinking water
for the public due to recent events in Flint, Michigan. Kyla Jacobsen, Water Director, provided
information on the city’s water quality and the procedures used to ensure the safety of the water
supply. There was discussion on lead service line replacement, water main replacements, the
impact of different pipe materials on water and the costs involved in replacing service lines.
First Public Hearing – Program Year 2016 Community Development Block Grant
Marc Mylott, Community Development Director, outlined the changes to the program’s
approach, and outlined the proposed projects. Mayor Kaptain declared the public hearing open.
Mr. Mylott detailed the plan and the applications that had been submitted. Chuck Keysor, 2
South Jackson Street, commented on the application for the Wing Street Park improvements and
suggested that the property should be sold. Gretchen Vapnar, Community Crisis Center,
commented on the changes to the program and the impact on not-for-profits organizations. Mr.
Mylott outlined the timetable for the approval process after which Mayor Kaptain declared the
hearing closed.
Committee of the Whole
January 27, 2016
Page 2
Consideration of Sale of General Obligation Corporate Purpose Bonds to Finance General
Fund and Utility Fund Capital Projects
Greg Rokos, Public Services Director, and Laura Valdez-Wilson, Management Analyst,
provided a presentation on the Capital Investment projects that the issuance of general obligation
bonds would fund. A copy of the presentation is on file in the City Clerk’s office. There was
discussion regarding the rehabilitation and resurfacing of the roads, crack sealing, the number of
miles impacted, and phases for the road projects. Also highlighted was the communications plan
to keep residents aware of the various road projects.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to authorize the
sale of $25 million in General Obligation Corporate Purpose Bonds, Series 2016 in order to
provide funding to finance the rehabilitation and resurfacing of city streets and the improvement
of underground utilities. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Adjourn to the City Council Meeting
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Professional Services Agreement with SNAP Consulting and Associates,
LLC for Consulting Services for the Diversity and Inclusion Strategic Plan
There was discussion regarding the goals, accomplishments and length of the program. The cost
of the outside consultant versus the cost of a full time employee was also discussed.
Councilmember Rauschenberger made a motion, seconded by Councilmember Steffen, to
approve an agreement with SNAP Consulting and Associates, LLC in the amount of $30,000 in
order to provide assistance and professional direction with the creation and implementation of a
multi-phase diversity and inclusion program. Upon a roll call vote: Yeas: Councilmembers
Dunne, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers
Gavin, Prigge, and Shaw
Committee of the Whole
January 27, 2016
Page 3
Consideration of Agreement with Industrial Organizational Solutions for Promotional
Testing Process
There was an overview of the testing process and the impact of an outside firm. There was
discussion regarding the changes in the requirements and assessments from the last time testing
was conducted.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
proposed agreement with Industrial Organizational Solutions in the amount of $25,630 to
provide a fair, neutral testing process for those police officers seeking to earn placement on the
police sergeant eligibility list. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment to Elgin Municipal Code Chapter 2.40 Entitled "Fire
Department" and Chapter 3.08 Entitled "Board of Fire and Police Commissioners"
There was a discussion regarding the changes including the points for participation in the
explorer program and military experience. Tim Bennett, Senior Human Resources Advisor,
outlined the steps in the screening process and how the changes may impact the eligibility list.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to move forward
with amending Chapter 2.40 Entitled "Fire Department" and Chapter 3.08 Entitled "Board of
Fire and Police Commissioners" in order to expand current hiring requirements for firefighter to
assist in recruiting a more diverse group of eligible candidates. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Acceptance of the Edward Byrne Memorial Grant for Technology-
Related Purchases
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to approve the
agreement between the cities of Aurora, Elgin, Kane County and the U.S. Department of Justice
for grant funding of technology‐related purchase in the amount of $13,954 in order to increase
police operational efficiencies with improved technology. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
January 27, 2016
Page 4
Consideration of Service Agreement with Dixon Dance Academy, Inc.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
service agreement with Dixon Dance Academy, Inc. in the amount of $37,000 in order to provide
high quality dance classes for Elgin residents. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Service Agreements with Independent Fitness Contractors
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to approve the
service agreements with two independent fitness contractors for services at The Centre of Elgin
in the amount of $50,000 in order to provide quality fitness instruction, personal training and
massage therapy at the lowest possible cost. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Service Agreement with Midwest Academy of TaeKwon-Do, Inc.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
service agreement with Midwest Academy of TaeKwon‐Do, Inc. in the amount of $25,000 in
order to provide high quality martial arts classes for Elgin residents. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Emergency Loan for Association for Individual Development
Laura Valdez-Wilson, Management Analyst, provided an update on the emergency loan
program. A copy of the presentation is on file in the City Clerk’s office. There was discussion
regarding the funding for the program, proposed modifications, and other opportunities to assist
not for profits.
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to approve an
emergency loan application in the amount of $200,000 to AID as a short‐term solution to sustain
operations and continue the program on a rolling basis until the $425,000 in remaining funds is
expended in order to provide short-term financial assistance to Association for Individual
Development through the human services emergency loan program. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain.
Nays: Councilmembers Prigge and Shaw.
Committee of the Whole
January 27, 2016
Page 5
Announcements from Council
Councilmember Prigge thanked Parks Director Randy Reopelle, for accommodating residents’
requests for the Centre to be open on New Year’s Day.
Councilmember Rauschenberger reminded residents about the Elgin Literary Festival being held
January 29th and 30th.
Councilmember Dunne extended his thanks to those members of public safety, in particular those
who work out in the elements.
Announcements from Staff
City Manager Stegall noted that the annual crime statistics were available.
Adjournment
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 9:15 p.m.
s/ Kimberly Dewis February 10, 2016
Kimberly Dewis, City Clerk Date Approved