HomeMy WebLinkAboutx - December 16, 2015 COW COMMITTEE OF THE WHOLE MEETING December 16, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the
minutes of the December 2, 2015, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
minutes of the December 5, 2015, special meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Acceptance of the Kane County DUI Task Force Grant for Impaired
Driving Enforcement
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
Consideration of Second Amendment to Redevelopment Agreement with Capstone
Development Group, LLC for the Elgin Tower
Rick Kozal, Assistant City Manager, provided an overview on the timeline of this project. A
resolution will be presented at tonight's Council meeting for adoption by the City Council.
2016 Budget Discussion
Aaron Cosentino, Management Analyst, provided an overview of the budget process and
information on follow-up items.
Mayor Kaptain commented on this year’s budget process and the impact the budget impasse at
the State level is having on the city and local human services agencies. Mayor Kaptain, and
Councilmember Dunne, suggested staff look into creating a fund to decrease the city’s
dependence on the State releasing funds. The initial suggestion to create the new fund would be
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December 16, 2015
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to combine Riverboat Funds with 2.5 million dollars from the General Fund. There was
discussion on the feasibility of this idea and the consensus that there would need to be changes
on how the budget process would be handled next year.
Consideration of Resolution Establishing a Schedule and Funding Policies and Priorities
for the 2016 Community Development Block Grant Program Year
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to move forward
establishing a calendar and the funding policies and priorities for the 2016 Community
Development Block Grant program year. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Public Hearing to Consider an Amendment to the City’s 2015-2019 Consolidated Plan
related to Funding Policies and Priorities of the Community Development Block Grant
Program
Mayor Kaptain declared the public hearing open.
Marc Mylott, Community Development Director, provided an overview of the proposed plan and
outlined the next steps in the process including review periods and the final consideration date
for council approval.
Mayor Kaptain declared the public hearing closed.
Consideration of City Support for the Ride in Kane Program with Pace
There was discussion regarding the final report for the Ride in Kane program, the change in the
amount the city contributes, and what options there were to control costs and still provide
residents with this service.
Councilmember Powell made a motion, seconded by Councilmember Gavin, to approve funding
to support the Ride in Kane Program with Pace in the amount of $100,000. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
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December 16, 2015
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Consideration of Software Maintenance Agreement with New World Systems Corporation
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
software maintenance agreement with New World Systems Corporation in the amount of
$1,065,680 over five years and $207,812 for 2016 to ensure the software is supported for
continuous public safety operations and use over the next five years. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Lease with PNC Financial for Golf Cars and Global Positioning Systems
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve
entering into lease agreements with PNC Financial in the amount of $91,666 for quality golf cars
with GPS for revenue generation at The Highlands of Elgin and Wing Park Golf Course and
utility vehicles for maintenance of all golf courses. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Acceptance of Plat of Vacation and Plat of Easement for Stormwater
Management Purposes Associated with the Graber Subdivision
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the
acceptance of the plat of vacation and easement for stormwater management purposes associated
with the Graber Subdivision in order to fulfill the city’s obligation to maintain reliable
infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Purchase of Service Agreement with the Elgin Area Historical Society for
Rehabilitating 302 West Chicago Street
There was discussion regarding the funding of this project, long terms costs and what the plans
were for this location.
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to enter into a
purchase of service agreement with the Elgin Area Historical Society to rehabilitate 302 W.
Chicago Street for the intended purpose of creating a public museum and gathering space by
utilizing a community partner and grant funding. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays:
Councilmember Shaw.
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December 16, 2015
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Consideration of Elgin Image Commission’s 2015 Recognition Awards
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to approve the
Image Commission’s selection of Myron M. Lehman, Libby Goll and Dr. Edwin A.
Kilbourne to receive the 2015 Elgin Recognition Award which recognizes individuals with a
connection to Elgin who have attained local, regional or national prominence. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Proposed Fourth Amendment to the Development Agreement for the
Randall 90 Auto Mall Development
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
proposed fourth amendment to the development agreement for the Randall 90 Auto Mall
Development to allow for the Zilber Industrial Development on lots 8 and 9 in the subdivision.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Powell thanked city staff for participating in the college and career day that was
held at Ronald D. O’Neal Elementary.
Councilmember Dunne thanked staff for their work during the holiday tree lighting. He also
thanked the volunteers that worked on the NENA (North East Neighborhood Association) house
walk. Finally, he wished everyone happy and safe holidays.
Councilmember Shaw congratulated a local robotics team that would be competing at the state
level. This competition would be held on February 27th at Elgin Community College. He also
reminded residents of the changes in the electrical aggregation vendors and urged them to stay
informed regarding electrical rates.
Mayor Kaptain announced that this evening’s executive session would not be held.
Announcements from Staff
Kristine Rogowski, Communications Director, announced upcoming city events.
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December 16, 2015
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Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:17 p.m.
s/ Kimberly Dewis January 13, 2016
Kimberly Dewis, City Clerk Date Approved