HomeMy WebLinkAboutr - October 14, 2015 COW
COMMITTEE OF THE WHOLE MEETING
October 14, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in
the Council Chambers. Present: Councilmembers Dunne (attended electronically by conference
call), Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
minutes of the September 23, 2015, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Municipal Electric Aggregation Presentation
Rick Kozal, Assistant City Manager and Mark Pruitt, President of the Illinois Community Choice
Aggregation Network, presented information including cost information and the percentage of
renewable energy utilized to determine if the city would continue to offer in January 2016 a
municipal electric aggregation option to residents and eligible small businesses. Mr. Kozal
provided a history of the program, the previous price structure and the current bids.
There was a discussion regarding the various bid prices, the current level of savings, the level of
renewable energy offered by the vendors, and if residents can opt out without penalty.
Councilmember Powell made a motion, seconded by Councilmember Rauschenberger, to move
forward with the lowest bidder with the 100% renewable energy. Upon a roll call vote: Yeas:
Councilmembers Dunne, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays:
Councilmembers Gavin, Martinez, Prigge, and Shaw.
Consideration of Acceptance of Public Improvements within Edgewater Subdivision Phase 4
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to approve the
acceptance of the public improvements for ownership and maintenance in Edgewater Subdivision
Phase 4 (South Portion) in order to fulfill the city’s obligation to maintain reliable infrastructure
for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
October 14, 2015
Page 2
Consideration of Change Order No. 1 and Final Payment with Plote, Inc. for 2015
Neighborhood Street Resurfacing Project
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve change
order number one and process a final payment to Plote, Inc. in the amount of $128,000 to improve
the city’s infrastructure with replacement of the roadway to provide a good riding surface into the
Sports Complex and the Highlands Golf Course. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Amendment No. 1 to Engineering Services Agreement with Wills Burke
Kelsey Associates, Ltd. for the Oakwood Park Subdivision Improvement Project
There was discussion regarding the continuing state budget impasse and the impact it is having on
improvement projects in the city.
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve
Amendment No. 1 to the existing engineering services agreement with Wills Burke Kelsey
Associates, Ltd. in the amount of $139,265 to provide for the proper oversight of water main
replacement and street resurfacing for the Oakwood Park Subdivision Improvement Project. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Adoption of an Ordinance to Approve the List of Selected Recipients to
Participate in the 2015 Second Round 50/50 and 75/25 Historic Architectural Rehabilitation
Grant Program
There was further discussion regarding state budget stalemate and its impact on the historic and
river boat grant funds. The method in which the grant were awarded and how the funds are
dispersed was outlined.
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve four
recipients to participate in the 50/50 component and one recipient to participate in the 75/25
component of the Historic Architectural Rehabilitation Grant Program in the amount of $75,719
for exterior rehabilitation and restoration work to their residential properties. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and
Mayor Kaptain. Nays: Councilmember Shaw.
Committee of the Whole
October 14, 2015
Page 3
Adjourn to the City Council Meeting
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Hampton, Lenzini and Renwick, Inc. for Engineering
Services on the Route 72 and Galvin Drive Traffic Signal Project
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to execute an
engineering services agreement with Hampton, Lenzini and Renwick, Inc. in the amount of
$37,846 to develop plans and provide bidding assistance for the installation of a traffic signal at the
intersection of Route 72 and Galvin Drive. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Union Pacific Railroad Longitudinal and Crossing Pipeline Agreement for
the Bluff City Combined Sewer Separation Project Phase I
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the
Union Pacific Railroad Longitudinal and Crossing Pipeline Agreement and associated License Fee
in the amount of $15,000 in order to acquire rights to cross UP Railroad Right of Way in order to
separate combined sewers within the Bluff City Boulevard Basin in accordance with City’s
Combined Sewer Overflow Long Term Control Plan. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Change Order No. 2 to Bluff City Cemetery Fence Replacement Phase II
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve Change
Order No. 2 to Custom Built Commercial Fence Corporation of Park Ridge, Illinois in the amount
of $30,826 to complete the replacement of the aged and obsolete fencing at Bluff City Cemetery.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
October 14, 2015
Page 4
Discussion Concerning Community Development Block Grant/Not-for-Profit Funding
(Mayor Kaptain) (No Materials)
A discussion was had regarding options available within city funding structures to support local
human service agencies impacted by the state of Illinois’ budget impasse. Mayor Kaptain will
convene a human services summit with local organizations and community members on October
20, 2015 to discuss how local agencies are impacted by the State of Illinois’ budget impasse; the
overall impact to our community; and explore short term and long term solutions for continuing to
provide services to those in need. In preparation for this summit, Mayor Kaptain would like the
city council to discuss its funding of nonprofits at this critical juncture, through options such as the
CDBG Program, Riverboat Grant Program, and/or other funding structures.
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to direct staff to
research alternative means of funding, in the short term, Human Services agencies including the
use of Community Development Block Grant (CDBG) funds and other potential bridge loans
options. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None
Announcements from Council
Councilmember Prigge announced the Pet Health and Safety Expo being held on Saturday,
November 14, 2015 from 11:00 a.m. – 4:00 p.m. at the Hemmens Cultural Arts Center, Lower
Level.
Councilmember Rauschenberger commended the work of Gina Crespo, Principal at Larsen Middle
school and Councilmember Martinez for their work to ensure a safe crosswalks by the school at
Dundee, Lovell, and Bellevue.
Councilmember Shaw announced the upcoming weekend’s performance of Shrek, The Musical by
the Spotlight Theater.
Councilmember Powell comment on the success of the Short Film Festival held at the end of
September. She also congratulated the Jr. Royals Mighty Mites on their season and their
upcoming trip to the national competition. She noted they were fundraising on GoFundMe so the
team could compete at nationals in Florida.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Committee of the Whole
October 14, 2015
Page 5
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 9:16 p.m.
s/ Kimberly Dewis November 4, 2015
Kimberly Dewis, City Clerk Date Approved