HomeMy WebLinkAbouto - August 26, 2015 COW
COMMITTEE OF THE WHOLE MEETING
August 26, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
minutes of the August 12, 2015, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Tyler Creek Regional Stormwater Detention Presentation
Carl Missele, Treasurer of the Tyler Creek Watershed Coalition, provided a presentation on the
history of the Tyler Creek Fund. A copy of the presentation is on file in the City Clerk’s office.
There was a discussion regarding the current fund balance; the process to apply to use the funds;
the emphasis on education on impact to the creek
The Centre of Elgin Fitness Center Improvements Presentation
Randy Reopelle, Wayne Carlstedt and Eddie Hernandez provided a presentation on the recent
fitness center improvements. A copy of the presentation is on file in the City Clerk’s office.
There was discussion regarding marketing for new memberships and of the new improvements.
Adjourn to the City Council Meeting
Councilmember Shaw made a motion, seconded by Councilmember Dunne, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
August 26, 2015
Page 2
Consideration of Amendment No. 1 to Engineering Services Agreement with Engineering
Enterprises, Inc. for the Larkin Avenue Local Agency Functional Overlay Resurfacing
Project
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve
Amendment No. 1 with Engineering Enterprises, Inc. in the amount of $88,319 for the Larkin
Avenue Local Agency Functional Overlay Resurfacing Project to improve, maintain and
enhance the pavement infrastructure of Larkin Avenue between Airlite Street and McLean
Boulevard. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Schedule of Public Meetings for Proposed 2016 Budget and 2016-2019
Financial Plan
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to move the
Wednesday, November 11, 2015 budget meeting to Saturday November 14, 2015 at 9 a.m. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Councilmember Powell made a motion, seconded by Councilmember Prigge, to change the
venue of the October 24, 2015 meeting from Hawthorne Hills Nature Center to either City Hall
or the Centre depending on the availability of these locations. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to establish a
meeting schedule that allows for the appropriate amount of discussion and input by the city
council so as to develop a balanced budget which meets the city’s strategic goals and objectives.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Dunne announced that he would not be at the next City Council meeting and
would be unable to attend electronically.
Councilmember Prigge congratulated the Grand Victoria Casino on a successful concert series.
Councilmember Martinez announced the upcoming Streak Fry being held at the American
Legion on September 7, 2015 from 3:00 p.m. – 7:00 p.m.
Committee of the Whole
August 26, 2015
Page 3
Mayor Kaptain stated he would be calling for a summit involving local social service agencies to
discuss the funding impacts of the state budget crisis. Councilmember Rauschenberger stated
her support of the Mayor’s idea.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Purchase or Lease of Real Property for the Use of the Public Body - Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
Establishment of Reserves or Settlement of Claims as Provided in the Local
Governmental and Governmental Employees Tort Immunity Act - Exempt Under
Section 120/2(c)(12) of the Open Meetings Act
The meeting adjourned at 7:55 p.m.
s/ Kimberly Dewis September 9, 2015
Kimberly Dewis, City Clerk Date Approved