HomeMy WebLinkAboutl - July 8, 2015 COW COMMITTEE OF THE WHOLE MEETING July 8, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
minutes of the June 24, 2015, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Engineering Services Agreement with Hampton, Lenzini & Renwick, Inc.
for the Improvements to the Railroad-Highway Grade Crossing at McLean Boulevard and
Timber Drive
There was discussion regarding the scope of work, the feasibility and costs of creating quiet
zones, and the impact to the cost of the engineering services if there was a change in the scope of
the project.
Councilmember Shaw made a motion, seconded by Councilmember Powell, to amend the motion
to approve the agreement with Hampton, Lenzini & Renwick, Inc. in accordance with Illinois
Department of Transportation and Metra rail for improvements to the railroad‐highway grade
crossing warning devices and traffic signal at McLean Boulevard and Timber Drive to ask the
feasibility and cost to add a study for creating a quiet zone at this location. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Councilmember Powell made a motion, seconded by Councilmember Gavin, to approve the
agreement with Hampton, Lenzini & Renwick, Inc. in accordance with Illinois Department of
Transportation and Metra rail for improvements to the railroad‐highway grade crossing warning
devices and traffic signal at McLean Boulevard and Timber Drive. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
July 8, 2015
Page 2
Consideration of Intergovernmental Agreement with Illinois Department of
Transportation and Metra Rail for Improvements to a Railroad-Highway Grade Crossing
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve an
intergovernmental agreement with Illinois Department of Transportation and Metra Rail for
improvements to the railroad‐highway grade crossing warning devices and traffic signal at
Mclean Boulevard and Timber Drive. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Amendment to Chapter 11.24.202 B of the Municipal Code, Entitled “One
Way Streets and Alleys”
There was discussion regarding the impact on the neighborhood including potential parking time
limits for created parking spaces and access to driveways.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to amend the
ordinance to facilitate the construction and operation of parking on Lincoln Avenue and to create
a one‐way street to the east. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmember
Prigge.
Consideration of Amendment to Chapter 11.32.030 of the Municipal Code, Entitled “Stop
Intersections”
There was a discussion regarding neighborhood input and notification, safety concerns, costs for
installation of the signs, and when they would be installed at the intersection.
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to approve the
installation of four-way stop signs at the intersection of Spring Street and Summit. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Maintenance Agreement with Motorola Solutions, Inc. to Support Intrado
911 and Non-Emergency Phone Systems
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to authorize the
agreement with Motorola Solutions, Inc. to provide continued support for the Intrado 911 and
non-emergency phone systems in the amount of $106,110. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
July 8, 2015
Page 3
Consideration of Amendment to the 50/50 and 75/25 Historic Architectural Rehabilitation
Grant Programs to Combine Funding From Both Programs into One Grant Program and
Approve the List of Selected Recipients to Participate in the 2015 Round of the Combined
Grant Program (50/50 Program: $97,721; 75/25 Program: $144,000; Total Available
funding: $241,721)
There was discussion regarding tracking previous projects and recipients, and the ranking
system’s considerations for lower income applicants and owner occupied properties.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to amend the
city’s Historic Architectural Rehabilitation Grant Programs to combine funding from the 50/50
and 75/25 programs into one grant fund and award grants to eleven eligible selected recipients in
the total amount of $241,721 for exterior rehabilitation and restoration work to their residential
properties. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Dunne thanked all involved in the 4th of July parade, fireworks and other
festivities.
Councilmember Steffen announced an upcoming rugby tournament being held at Kimball Middle
School on the weekend of July 11, 2015.
Councilmember Rauschenberger thanked the Grand Victoria Casino for the concert series.
Mayor Kaptain commented on the success of the 4th of July fireworks.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Fire Chief Fahy announced that the Insurance Services Office (ISO) recently gave the City of
Elgin a Class 2 rating. This rating evaluates fire departments and classifies them according to
their ability to respond to fires. He explained that this is a difficult rating to achieve and thanked
the city council and city staff for their support of the department.
Committee of the Whole
July 8, 2015
Page 4
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:55 p.m.
s/ Kimberly Dewis August 12, 2015
Kimberly Dewis, City Clerk Date Approved