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COMMITTEE OF THE WHOLE MEETING
June 24, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at
6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve
the minutes of the June 10, 2015, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Renewal of a Property Insurance Program for the Period July 1,
2015 through June 30, 2016
There was discussion regarding coverage for special events and the decrease in the
premium cost. A resolution will be presented at tonight's Council meeting for adoption
by the City Council.
Sikich LLC Audit Presentation
Jim Savio, Partner of Sikich, LLP, provided an overview of the city of Elgin’s 2014
Consolidated Annual Financial Report (CAFR). Mr. Savio outlined the process of the
audit and noted that there were only two adjustments necessary. There was discussion
regarding the length of time that Sikich has been performing the city’s audits, the checks
and balances that are in place, and what the procedure would be to select a different
auditing firm.
Consideration of Agreement with Bonnell Industries and West Side Tractor Sales to
Trade in Non-Functioning Surplus Equipment for Equal Purchase Credit towards
New Equipment
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to authorize
the trade-in of surplus equipment to Bonnell Industries worth $43,000 and West Side
Tractor Sales worth $74,000 and purchase new equipment of equal value at no cost to the
city, in order to improve the Public Services fleet by removing old equipment and
replacing it with new equipment. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Committee of the Whole
June 24, 2015
Page 2
Consideration of Honorary Street Name Designation of “Pastor James L. Marks
Place” for Hickory Place
There was discussion regarding the process for an honorary street name designation and
how this change is handled by emergency dispatchers.
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to authorize
the honorary street name designation of Hickory Place as “Pastor James L. Marks Place”
in honor of Pastor James L. Marks, from the Bethesda Church of God in Christ. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with ETC Institute for a Citizen Opinion Survey
There was discussion regarding the cost of the survey, how residents were selected to
participate, how the questions are selected, and how the results would be interpreted.
Councilmember Powell made a motion, seconded by Councilmember Dunne, to approve
a contract with ETC Institute to design and administer a formal, statistically valid citizen
survey in the amount of $25,570 in order to assess resident satisfaction with the delivery
of city services and establish baseline information for the city’s strategic planning efforts
and performance measurement program. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: Councilmember Prigge.
Consideration of Purchase of Service Agreement with the Downtown Neighborhood
Association of Elgin for 2015
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to
approve an agreement with the Downtown Neighborhood Association in the amount of
$135,000 to provide economic development services, including assistance to small
businesses.
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to amend
the effective dates of the agreement with the Downtown Neighborhood Association to a
two year term.
There was discussion regarding the terms and length of the agreement, the status of the
creation of a special service area, and alternatives to handling economic development in
the downtown.
Committee of the Whole
June 24, 2015
Page 3
Adjourn to the City Council Meeting
Councilmember Shaw made a motion, seconded by Councilmember Powell, to adjourn
and go into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Reconvene
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to reconvene
the Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Continuation of the Consideration of Purchase of Service Agreement with the
Downtown Neighborhood Association of Elgin for 2015
There was a review of the motions that were made prior to the break. There were
discussions on how long it would take to establish a new special service area and the
implications of extending the purchase of service agreement.
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to amend
the effective dates of the agreement with the Downtown Neighborhood Association to a
two year term. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Prigge and
Shaw.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to
approve an agreement with the Downtown Neighborhood Association in the amount of
$135,000 to provide economic development services, including assistance to small
businesses. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Sales Tax Sharing Agreement with Russo Power Equipment
Company
There was discussion regarding the restrictions on the types of businesses that could
utilize this property, staff’s work to assist the company to locate within the city, and the
estimated number of jobs that would be created.
Committee of the Whole
June 24, 2015
Page 4
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve
the sales tax sharing agreement with Russo Power Equipment Company that rebates
twenty-five present of the sales tax revenue generated by a new retail store for a ten-year
term. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council and Staff
Councilmember Powell provided information regarding the Kids United program being
held at Larsen Middle School from June 8th through August 4th.
Councilmember Steffen announced an upcoming rugby tournament being held at Kimball
Middle School on the weekend of July 11, 2015.
Councilmember Rauschenberger commented on the recent training exercise and thanked
Sgt. James Bisceglie for demonstrating the Real Time Information Center (RIC) during
this drill.
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced
upcoming city events.
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Dunne, to adjourn
and go into the Executive Session for the purpose of discussing the following matters.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Selection of a Person to Fill a Public Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c)(3) of the Open
Meetings Act
The meeting adjourned at 9:12 p.m.
s/ Kimberly Dewis July 8, 2015
Kimberly Dewis, City Clerk Date Approved