HomeMy WebLinkAbouth - May 6, 2015 COW
COMMITTEE OF THE WHOLE MEETING
May 6, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 7:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
minutes of the April 22, 2015, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Change Order Number 1 for Bid 14-038 Repairing and Repainting the
Interior and Exterior of the Airlite Elevated Water Tank
A bid will be presented at tonight's Council meeting for consideration by the City Council.
Shared Harvest Elgin Food Co-Op Presentation
Kari Christensen, Treasurer of Shared Harvest, provided information on the group’s purpose,
mission, and potential downtown location. Ms. Christensen outlined the timeline to open the
location, how the location was chosen, and selling of shares for the co-op. A copy of the
presentation is on file in the City Clerk’s office.
Consideration of Metro West Council of Government Membership Renewal for May 2015
to April 2016
This item remained on the table and was not discussed.
Consideration of Co-sponsorship Agreement with Grand Victoria Casino Regarding
Fourth of July Fireworks
There was a discussion regarding last year’s event, this year’s entrance fee, and the location of
the fireworks.
Committee of the Whole
May 6, 2015
Page 2
Councilmember Dunne made a motion, seconded by Councilmember Powell, to approve a
partnership with the Grand Victoria Casino for an amount not to exceed $30,000 for the Fourth
of July Fireworks in 2015. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Civiltech Engineering Inc. for the
Eagle Heights South Neighborhood Street Rehabilitation Project
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to authorize an
agreement with Civiltech Engineering Inc. in the amount of $247,884 for engineering services
necessary to prepare design and bidding documents for the Eagle Heights South Neighborhood
Street Rehabilitation Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Local Agency Agreement for Federal Participation with the Illinois
Department of Transportation for the Larkin Avenue Functional Overlay Resurfacing
Project
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve a Local
Agency Agreement with the Illinois Department of Transportation that would provide the city
with $500,000 in federal participation to maintain and enhance the community’s infrastructure by
upgrading the riding surface on Larkin Avenue. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Contract with Air One Equipment, Inc. for the Purchase of Fire
Department Protective Turnout Clothing
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to approve the
contract with Air One Equipment, Inc. in the amount of $135,760 to provide the Fire Department
with protective turnout clothing over the course of two years. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
May 6, 2015
Page 3
Consideration of Professional Services Agreement with SNAP Consulting and Associates,
LLC for Consulting Services for the Diversity and Inclusion Strategic Plan
There was discussion regarding the terms of the agreement, if this work could be done by the
Human Resources Department, types of staff training, and other services the consultant would
provide.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve an
agreement for services with SNAP Consulting and Associates, LLC in the amount of $30,000 to
provide assistance and professional direction with the creation and implementation of a multi-
phase diversity and inclusion program. Upon a roll call vote: Yeas: Councilmembers Dunne,
Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin,
Prigge, and Shaw.
Consideration of Cook County Retail Automobile Dealership Program Capital Investment
Grant for Jerry Biggers Chevrolet, Inc.
There was discussion regarding the potential impact on sales the improvements would have and
how the grant has helped retain car dealerships in the city.
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve
participation of Jerry Biggers Chevrolet, Inc., located at 1385 E. Chicago Street, in the Capital
Investment Grant component of the Cook County Retail Automobile Dealership Program and
waive all building permit fees associated with the improvements for an amount not to exceed
$212,000 in order to provide economic assistance to induce more than one million dollars in
facility improvements to an existing new car automobile dealership on Chicago Street. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment No. 3 to Engineering Services Agreement with Burns and
McDonnell Engineering Company, Inc. to add Construction Engineering Services for the
2015 Water Main Replacement and Design Engineering for the 2016 Lord Street
Combined Sewer Separation
Councilmember Gavin made a motion, seconded by Councilmember Powell, to amend the
agreement with Burns and McDonnell in the amount of $298,000 to provide professional
engineering construction and design services for water main construction and combined sewer
separation in conjunction with ongoing maintenance of streets in order to strengthen the city’s
neighborhoods. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
May 6, 2015
Page 4
Consideration of Proposed Ordinance Establishing Regulations for Transportation
Network Companies and Proposed Amendments to the City's Taxicab Ordinance
Corporation Counsel Cogley provided information regarding the recently adopted state
legislation for transportation network companies. He reviewed the proposed changes in the
ordinance. The proposed changes impacted background checks, vehicle inspections, driving
offenses, identification requirements, street hails, emission requirements, rate filing, and
insurance. The proposed changes were based on previous discussions to level the playing field of
the different transportation business models as well as an effort to protect consumers.
There was discussion regarding how the ordinance would be enforced, how limousine and
delivery drivers are regulated, and if there was input from area cab companies.
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to move forward
with updating the city ordinances to keep current with trends in commercial transportation
services. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmembers Dunne and Prigge.
Discussion Regarding Recreational Vehicles (Councilman Prigge)
Councilman Prigge introduced a discussion regarding the current ordinance regarding
recreational vehicles. He proposed a temporary suspension of enforcing ordinance violations
until June 30, 2015. There was discussion regarding the number of violations per year, the
definition of a recreational vehicle, and how long the current ordinance had been in effect.
Councilmember Prigge made a motion, seconded by Councilmember Rauschenberger, to delay
enforcement on all existing notices for recreational vehicles until June 30, 2015. Upon a roll call
vote: Yeas: Councilmembers Prigge and Rauschenberger. Nays: Councilmembers Dunne,
Gavin, Martinez, Powell, Shaw, Steffen, and Mayor Kaptain. Motion failed
Announcements from Council
Councilmember Dunne invited the public to attend the Firefighter Memorial being held on at
10:00 a.m. on May 9, 2015 at the Elgin Fire Barn No. 5 Museum.
Councilmember Gavin recently attended the Public Works Open House and noted that it was
great event that was well attended.
Councilmember Rauschenberger asked Police Chief Swoboda for an update on the recent
shootings in the area. Chief Swoboda noted that it was an ongoing investigation.
Committee of the Whole
May 6, 2015
Page 5
Councilmember Powell congratulated those involved in Project 2-3-1. There was a recent
viewing at the Elgin Community College Blizzard Theatre and there would be another showing
at the Gail Borden Public Library on May 19, 2015. She also commented on the successful
Public Works Open House.
Councilmember Prigge invited the public to attend the Special Committee of the Whole meeting
being held on May 9, 2015 at 9:00 a.m. at Hawthorn Hills Nature Center.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:50 p.m.
s/ Kimberly Dewis May 6, 2015
Kimberly Dewis, City Clerk Date Approved