HomeMy WebLinkAboutf - April 8, 2015 COW
COMMITTEE OF THE WHOLE MEETING
April 8, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
minutes of the March 18, 2015, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Amendments to the 2014 Budget Consistent with the Illinois Municipal
Budget Law
City Manager Stegall provided an overview of this portion of the budgeting process.
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to move forward
with the proposed budget amendments to reflect actual financial activity undertaken within the
2014 Budget. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Art Showcase Rate, Policy and Visual Art Changes
There was discussion regarding the proposed changes including costs involved, artist receptions,
marketing, and the sale of displayed art work.
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the
rate changes and visual art exhibition guidelines to encourage more use and growth of the space.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
April 8, 2015
Page 2
Consideration of Acceptance of Easement Agreement with Susanne K. Haas for Repair and
Maintenance of Retaining Wall at 600 East Chicago Street
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
acceptance of the easement agreement with Susanne K. Haas for the repair and maintenance of
the retaining wall at 600 East Chicago Street. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Purchase of an Emergency One Fire Engine from Fire Services Inc.
There was discussion regarding how the Fire Department utilizes the reserve fire engine.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to award a
contract to Fire Services, Inc. in the amount of $439,875 for the purchase of an Emergency One
fire engine that meets National Fire Protection Association response standards. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Easement Agreement with Fox River Water Reclamation District at 824
Raymond for the Bluff City Combined Sewer Separation Project
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
easement agreement with the Fox River Water Reclamation District to acquire the proper rights
to install, operate and maintain city sewer infrastructure on property that is not owned by the city
of Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Wills Burke Kelsey and Associates
for the Oakwood Park Subdivision Improvement Project
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to approve an
agreement with Wills Burke Kelsey and Associates in the amount of $294,000 to provide
engineering services to develop plans to enact repairs to existing and potential future
infrastructure improvement project for a portion of the Oakwood Park Subdivision. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
April 8, 2015
Page 3
Consideration of Renewal of Professional Services Agreement for Lobbyists Steven
Nemerovski and Lawrence Suffredin, Jr.
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
agreement with Steven Nemerovski and Lawrence Suffredin, Jr. in the amount of $25,000 in
order to maximize the city’s influence in proposed legislation and administrative regulations
affecting municipal operations. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Prigge announced the spring cleanup event being held on April 18th from 8:00
a.m. to 2:00 p.m. at the Waste Management Transfer Station at 1225 Gifford Road.
Councilmember Prigge also announced the upcoming Pet Health and Safety Event being held on
April 25 from 1:00 p.m. to 4:00 p.m.
Councilmember Steffen announced the Elgin River Rat Rugby team’s upcoming schedules.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Pending, Probable or Imminent Litigation Against, Affecting, or on Behalf of the
Public Body before a Court or Administrative Tribunal - Exempt Under Section
120/2(c)(11) of the Open Meetings Act
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
Committee of the Whole
April 8, 2015
Page 4
Selection of a Person to Fill a Public Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c)(3) of the Open
Meetings Act
The meeting adjourned at 6:25 p.m.
s/ Kimberly Dewis April 22, 2015
Kimberly Dewis, City Clerk Date Approved