HomeMy WebLinkAboute - March 18, 2015 COW
COMMITTEE OF THE WHOLE MEETING
March 18, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the
minutes of the February 25, 2015, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Refinancing of General Obligation Bonds, Series 2005A ($1,965,000), Series 2007
($3,400,000) and Series 2008A ($5,400,000) ($275,000 - $475,000 projected cost savings
range depending upon market conditions)
An ordinance will be presented at tonight’s Council meeting for passage by the City Council.
Staff recommended utilizing the recently affirmed AAA Bond Rating to refinance previously
issued bonds at a lower interest rate as a means of saving the city money. There was discussion
regarding the impact of the bond rating on the amount the city would save by refinancing the
General Obligations Bonds.
Downtown Neighborhood Association (DNA) Presentation
Executive Director Deirdre White provided summary of the DNA’s 2014 activities in the areas of
creating, supporting and sustaining revitalization efforts in downtown Elgin. Ms. White
presented a video highlighting the previous year’s events. A copy of the presentation is on file
in the City Clerk’s office. There was discussion about success of current programs, upcoming
events, and the challenges that downtown business owners are facing.
Youth Leadership Academy Presentation
The REALITY group of the Youth Leadership Academy is comprised of twelve cadets who are
led by Executive Director Dianha Ortega-Ehreth, Advisor Kerri Keafer, and Facilitator Jordan-
Lindsay Morris. Representatives of the group, Joseph Madrid, Xochitl Gomez and Sergio Perez,
provided a presentation on their proposal to ban smoking from local parks.
Committee of the Whole
March 18, 2015
Page 2
Adjourn to the City Council Meeting
Councilmember Steffen made a motion, seconded by Councilmember Powell, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Backyard Chicken Pilot Program Update
Senior Management Analyst Aaron Cosentino provided an update on the status of the backyard
chicken pilot program, the number of permits that had been issued, and the issues that were
encountered while initiating the program.
There was discussion regarding amending the current ordinance to accommodate the need to
house young chicks indoors until they are mature enough to be in a coop. The consensus was to
wait and make any changes at the close of the pilot program.
Consideration of Acceptance of Easements on Property Adjacent to the Stonebrook, Unit 1
Subdivision
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve the
acceptance of the easements on property adjacent to the Stonebrook, Unit 1 Subdivision to fulfill
the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Easements on the Property at 1225 Gifford Road
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
acceptance of the easements on the property at 1225 Gifford Road in order to fulfill the city’s
obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
March 18, 2015
Page 3
Consideration of Acceptance of Easements on the Property at 1475 Bluff City Boulevard
Councilmember Prigge made a motion, seconded by Councilmember Steffen, to approve the
acceptance of the easements on the property at 1475 Bluff City Boulevard in order to fulfill the
city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Burns and McDonnell, Inc. to Provide Construction
Administration Engineering Services for a 2015 Street Rehabilitation Project and Design
Engineering Services for a 2016 Street Rehabilitation Project
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to execute a
professional services agreement with Burns and McDonnell, Inc. to provide construction
administration and design services in the amount of $299,563 to ensure quality infrastructure and
strengthen the city’s neighborhoods. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Engineering Enterprises, Inc. for Engineering Services
on the South Street Extension Project
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve an
agreement with Engineering Enterprises, Inc. to provide final engineering services in the amount
of $305,051 to improve existing pavement and extend new pavement to create a collector street
between Randall Road and Longcommon Parkway. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Purchase from Environmental Safety Group of Eight Bullard T3 XT
Thermal Imaging Cameras
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
purchase of eight Bullard T3X thermal imaging cameras and their related accessories from the
Environmental Safety Group in Illinois in the amount of $28,307 in order to increase visibility
for firefighters engaged in a fire scene that involves limited to no visibility, as well as provides
heat information during an incident. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Committee of the Whole
March 18, 2015
Page 4
Consideration of Contract with Consolidated Consulting Engineers for Mechanical
Engineering Services (RFP 14-058)
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to approve a
contract for mechanical engineering services related to various HVAC and electrical system
repair projects in the amount of $100,000. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Lease Contract with GPSi Leasing, LLC for Global Positioning System
Service at Bowes Creek Country Club
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to approve a
contract with Consolidated Consulting Engineers for mechanical engineering services in the
amount not to exceed $100,000 to provide customers with high-quality golf cart amenities at
Bowes Creek Country Club. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Hampton, Lenzini, and Renwick,
Inc. for the Brookside Drive Detention Basin Retrofit Project
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve a
contract with Hampton, Lenzini, and Renwick, Inc. for engineering services on the Brookside
Drive Detention Basin Retrofit Project for $33,704 in order to improve a city operated storm
water runoff detention basin to improve discharge water quality. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Annual Motor Fuel Tax Resolution
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to approve the
annual motor fuel tax resolution in the amount of $2,900,000 to provide funding for annual
roadway maintenance programs utilizing proceeds from the Illinois Motor Fuel Tax Fund. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
March 18, 2015
Page 5
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:28 p.m.
s/ Kimberly Dewis April 8, 2015
Kimberly Dewis, City Clerk Date Approved