HomeMy WebLinkAboutd- February 25, 2015 COW COMMITTEE OF THE WHOLE MEETING February 25, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the
minutes of the February 11, 2015, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of 2015 Property Tax Abatement
Assistant City Manager Rick Kozal provided an overview of the annual ordinance abating taxes
for the property tax levy. An ordinance will be presented at tonight’s Council meeting for
passage by the City Council.
Mayor David Kaptain's State of the City Address
The Illinois Municipal Code states that the mayor shall annually provide to the city council what
is commonly referred to as a “State of the City” address. Accordingly, Mayor Kaptain reported
on the city’s 2014 initiatives in conjunction with the soon-to-be-released 2014 Annual Report.
Mayor Kaptain’s address noted the city’s AAA bond rating, housing starts, the 311 center and an
emphasis on communication, unfunded mandates, and the potential impact of the new governor’s
budget plan.
Consideration of 2015 Riverboat Grant Award Program
Councilmember Prigge made a motion, seconded by Councilmember Gavin, to remove the item
from the table. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
There was discussion on changing the review process for the Riverboat Grant Program.
Councilmember Prigge distributed a proposed review of the process including such suggestions
as a limit on the total budget of the organizations that apply, maximum dollar amounts and using
funds for specific programs. Other suggestions discussed included, volunteer hours for city
events, fundraising locations, alignment to strategic goals, and impact of services to residents.
Committee of the Whole
February 25, 2015
Page 2
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve the 2015
Riverboat Grant Award Program as recommended in the total amount of $200,000 in order to
assist and support local nonprofit agencies in providing social services to the community. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: Councilmember Prigge.
Adjourn to the City Council Meeting
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Cultural Arts Commission 2015 Grant Award Recommendations
Councilmember Dunne made a motion, seconded by Councilmember Powell, to approve the
funding of the 2015 Cultural Arts Commission Grants in the total amount of $66,545 in order to
distribute grant funds to local organizations to support arts programming in the community.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Adoption of the 2015 Official Zoning Map
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to move forward
with the annual adoption and publication of an official zoning map. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Lease and Service Contract with Nadler Golf Car Sales, Inc. for New Golf
Carts at Bowes Creek Country Club
There was a discussion regarding the exception to the procurement ordinance and if pricing with
other vendors was investigated.
Committee of the Whole
February 25, 2015
Page 3
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the
lease and service contract with Nadler Golf Car Sales, Inc. to provide customers with high-
quality golf carts at Bowes Creek Country Club. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Funding of the Fox River Study Group
There was a discussion regarding participating in the study group being a requirement for the
Illinois Environmental Protection Agency (IEPA) National Pollutant Discharge Elimination
System (NPDES) permitting process.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve funding
in the amount of $25,000 for the Fox River Study Group for ongoing support for the
implementation and maintenance of the watershed model as a management and planning tool for
the region. Upon a roll call vote: Yeas: Councilmembers Dunne, Martinez, Powell,
Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge, and Shaw.
Consideration of Economic Incentive Agreement with Napleton’s Elgin Motors Holdings,
Inc. (d/b/a Napleton Kia of Elgin)
There was discussion about the incentive agreement inception and what the benefits were to the
city.
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
economic incentive agreement with Napleton’s Elgin Motors Holding, Inc. that waives building
permit fees and rebates 25% of the sales tax revenue generated by the dealership during a ten-
year term. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Professional Services Agreement with Lobbyist Dan Shomon, Inc. for
2015
City Manager Stegall clarified the role of the different lobbyists that work on behalf of the city.
There was discussion regarding the roles of the lobbyists and others that write grant proposals for
the city.
Committee of the Whole
February 25, 2015
Page 4
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
professional services agreement with Dan Shomon, Inc. in the amount of $84,000 for lobbying
services in order to maximize the city’s influence in proposed legislation and administrative
regulations affecting municipal operations. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Announcements from Council
Councilmember Steffen reminded residents to be good neighbors and to shovel their sidewalks.
He also asked about the tanker cars on trains and the disaster plan regarding the tanker cars. Fire
Chief Fahy noted that there was a plan in place and they are notified of the materials that are in
the tanker cars.
Councilmember Dunne announced that the Fire Code compliance issues at 164 Division had
been resolve. He thanked the Fire Department for their efforts in obtaining compliance.
Councilmember Gavin comment on the resolution of compliance issues at 164 Division noting it
was an example of how government and business could work together.
Councilmember Powell announced upcoming Cultural Arts Commission events. She stated that
being the following events would be held at Artspace: on Friday February 27th “Rhythm and
Rhymes” and on Saturday February 28th Storytellers.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:43 p.m.
s/ Kimberly Dewis March 18, 2015
Kimberly Dewis, City Clerk Date Approved