HomeMy WebLinkAboutc - February 11, 2015 COW
COMMITTEE OF THE WHOLE MEETING
February 11, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
minutes of the January 28, 2015, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Visiting Nurses Association Presentation
The Visiting Nurses Association's (VNA) was founded to bring affordable care to people who
need help. President and CEO Linnea Windell provided an overview of their organization and
services. A copy of the presentation is on file in the City Clerk’s office.
There was discussion about the services offered and the demographics that VNA serves.
Elgin Area Chamber of Commerce Annual Report
Board Chair, Terry Royer, President Carol Gieske, Director of Economic Development Tony
Lucenko and Economic Development Director Bob Malm provided council with a summary of
their 2014 activities in the areas of economic development services including small business
assistance, business retention outreach, and foreign trade initiatives and other similar programs.
A copy of the presentation is on file in the City Clerk’s office.
There was a discussion of the role of the chamber in economic development for the city. Also
discussed were efforts in the real estate market, utilizing a branding plan, business recruitment
and retention, partnerships and future goals in economic development.
Adjourn to the City Council Meeting
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to adjourn and
go into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 11, 2015
Page 2
Reconvene
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements and Easement at 1415 Madeline
Lane
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
acceptance of the public improvements and related easement for ownership and maintenance
within the site located at 1415 Madeline Lane. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Acceptance of Public Improvements and Easement at 1500 Larkin
Avenue
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
acceptance of the public improvements and related easement for ownership and maintenance
within the site located at 1500 Larkin Avenue. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Acceptance of Public Improvements and Easements at 1500 N. Randall
Road
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
acceptance of the public easements for access within the site located at 1500 N. Randall Road.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Capital Street Right-of-Way Dedication Adjacent to 1500
N. Randall Road
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
acceptance of the Capital Street right‐of‐way dedication adjacent to 1500 N. Randall Road for
future roadway and infrastructure improvements. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Committee of the Whole
February 11, 2015
Page 3
Consideration of Acceptance of Public Improvements and Easement at 2671 Galvin Court
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
acceptance of the public improvements and related easement for ownership and maintenance
within the site located at 2671 Galvin Court. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Acceptance of Public Improvements and Easement at 2725 Alft Lane
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
acceptance of the public improvements and related easement for ownership and maintenance
within the site located at 2725 Alft Lane. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Amendment No. 8 to Engineering Services Agreement with TranSystems,
Inc. for the 2015 Riverside Drive Bridge Rehabilitation Project
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve
Amendment No. 8 to the agreement with TranSystems, Inc. in the amount of $281,040 to provide
design engineering plans and specifications to improve, maintain and enhance the Riverside
Drive Bridge as part of the streetscape and pavement infrastructure on Riverside, Highland and
Chicago Street Bridges. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Engineering Enterprises, Inc. for Phase II Engineering
Services on the Chicago Street Rehabilitation Project
There was discussion about bike lanes in this location and, if they were recommended, the impact
on parking and traffic.
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to remove references
to bike lanes in the agreement with Engineering Enterprises, Inc. for Phase II Engineering
Services on the Chicago Street Rehabilitation Project. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Prigge, Shaw, and Mayor Kaptain. Nays:
Councilmembers Powell, Rauschenberger and Steffen.
Committee of the Whole
February 11, 2015
Page 4
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve an
agreement with Engineering Enterprises, Inc. in the amount of $548,250 to improve, maintain
and enhance the pavement infrastructure of Chicago Street between Center Street and Liberty
Street. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with HR Green, Inc. for the 2016
Neighborhood Street Resurfacing Program
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to execute an
agreement with HR Green, Inc. in the amount of $320,830 to provide on-going maintenance of
city streets in order to strengthen the city’s neighborhoods and the overall appearance of the
community. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Service Agreement with Dixon Dance Academy, Inc. for Dance
Instruction
Councilmember Shaw asked for clarification on the cost of the programs.
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the
agreement with Dixon Dance Academy, Inc. to provide high quality dance classes for Elgin
residents in the most cost effective manner possible. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor
Kaptain. Nays: Councilmember Shaw.
Consideration of Service Agreements with Independent Fitness Contractors for Group
Fitness Instruction, Massage Therapy and Personal Training
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the
service agreements with four independent fitness contractors for services at The Centre of Elgin
in order to provide quality fitness instruction, personal training and massage therapy for patrons
of The Centre through independent fitness contractors at the lowest possible cost. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen,
and Mayor Kaptain. Nays: Councilmember Shaw.
Committee of the Whole
February 11, 2015
Page 5
Consideration of Agreements with Marketplace Media Group and The Strathmore
Company for 2015 Neighbor Newsletter Design, Printing and Mailing Services
There was a discussion regarding the hard copy and the online version of the newsletter and the
costs associated, as well as the feedback from residents for each version.
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a
contract with Marketplace Media Group and The Strathmore Company in the amount of $74,480
to improve communications with Elgin residents through a periodic print publication. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Discussion Concerning Code Enforcement
Councilmember Dunne began a discussion regarding code enforcement specifically; selective
code enforcement relating to properties the city owns or does business with; and the liability that
the city faces by being willful and wanton.
City Manager Stegall gave an update on the compliance issues at 164 Division Street.
Corporation Counsel Cogley provided information regarding tort immunity for municipalities
and remedies that were used to gain compliance at other properties. Fire Chief Fahy gave an
update on the status of the correction to the code compliance issues. He stated that the goal was
compliance and the building owner was making progress.
There was discussion regarding the terms of the lease, possible fines, impact on the tenants of the
building and the timetable to correct the remaining issues.
Discussion Concerning Fox Valley Arts Hall of Fame Agreement
Councilmember Prigge opened the discussion about the Fox Valley Hall of Fame relocating to
the Hemmens Cultural Arts Center. There was a discussion regarding the Hemmens Task Force
and options being discussed regarding the Hemmens Cultural Arts Center and if there were any
restrictions on the use for the property.
Announcements from Council
Councilmember Dunne read a resolution passed by the Elgin Retired Firefighters in support of
law enforcement officers.
Committee of the Whole
February 11, 2015
Page 6
Councilmember Prigge invited the public to attend the February 19, 2015, Elgin Community
College basketball game against Moraine Valley. He noted that Police Chief Swoboda would be
recognized at the start of the game for his induction in the Hall of Fame.
Councilmember Rauschenberger congratulated the Cultural Arts Commission and those involved
in the Elgin Literary Festival in making the event a success. She also commented on the permits
issued to fifteen families allowing them to have chickens.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 9:02 p.m.
s/ Kimberly Dewis February 25, 2015
Kimberly Dewis, City Clerk Date Approved