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COMMITTEE OF THE WHOLE MEETING
January 28, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
minutes of the January 14, 2015, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Legislative Lobbyist Presentation
City Lobbyists Lawrence Suffredin and Steven Nemerovski provided the council with the
expected legislative priorities of Governor Rauner and the 99th General Assembly.
CASA Kane County Presentation
CASA Kane County was established to ensure that the rights and needs of abused and neglected
children are being adequately addressed in court. Executive Director Gloria Bunce provided an
overview of the services provided to over 550 probate and abused/neglected children within the
Kane County Juvenile Court system.
Elgin Area Chamber of Commerce Annual Report
The presentation was postponed.
Alignment Education Update
Dr. Gene Crume, President of Judson University outlined the progress of the organization since
entering into a consulting contract with Alignment USA. A copy of the presentation is available
in the City Clerk’s office.
Committee of the Whole
January 28, 2015
Page 2
Program Year 2015 Community Development Block Grant – Work Session
Community Development Director Marc Mylott provided information on the process to date
noting how many projects would be moving forward to the public review period.
There was discussion about the review process and what needs to be provided by the applicants
such as financial information. Also discussed was the future of the review process and staff time
involved in the Community Development Block Grant program.
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to select twelve
projects for tentative funding with a budget allocation totaling $786,415 for the 2015 Annual
Action Plan of the Community Development Block Grant program. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Adjourn to the City Council Meeting
Councilmember Shaw made a motion, seconded by Councilmember Powell, to adjourn and go
into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of 2015 Riverboat Grant Award Program Recommendations
Councilmember Prigge made a motion, seconded by Councilmember Shaw, to table the 2015
Riverboat Grant Award Program. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendments to Chapter 2.30 of the Residential Rehabilitation Program
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve a
proposed amendment to Chapter 2.30 of the Elgin Municipal Code entitled “Residential
Rehabilitation Program” to eliminate provisions for funding the “Rental Residential Property
Committee of the Whole
January 28, 2015
Page 3
(One‐to‐Four Dwelling Units) Rehabilitation Loan Program” and to add language addressing lead
hazard safety regulations and disbursement of grant funds as required by the U.S. Department of
Housing and Urban Development. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Thomas Engineering Group, LLC
for the 2015 Neighborhood Street Rehabilitation Project – St. John Street
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to authorize an
agreement with Thomas Engineering Group, LLC in the amount of $159,500 for the engineering
services necessary to prepare, design and bid documents for the 2015 Neighborhood Street
Rehabilitation Project—St. John Street. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Sole Source Purchase Agreement with Stryker Sale Corporation for the
Purchase of Two Power Load Systems
There was discussion about the funding sources for the equipment and the best practices involved
in decision to purchase this equipment.
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to approve the
purchase of two Stryker Power Load Systems in the amount of $59,341 in order to upgrade two
existing ambulances so that patients weighing up to 700 pounds can be safely secured on the cot
and easily loaded in or unloaded from the ambulance. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Sole Source Agreement with Zoll Medical Corporation for the Purchase
of 39 Automatic External Defibrillators with Related Components
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to authorize the
purchase of 39 automatic external defibrillators and associated hardware components from Zoll
Medical Corporation in the amount of $52,244 in order to replace lifesaving equipment that has
exceeded its functional service life and outfitting of police patrol vehicles with automatic
external defibrillator capabilities. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
January 28, 2015
Page 4
Consideration of Sole Source Agreement with Zoll Medical Corporation for the Purchase
of Three Cardiac Monitors with Related Components
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to authorize the
purchase of three cardiac monitors and associated hardware components from Zoll Medical
Corporation in the amount of $83,480 in order to increase paramedic efficiencies due to
technological advancements. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Lease Agreement with Greg Shannon, Inc. for Restaurant Management
Services for the Highlands of Elgin Golf Course
There was a discussion regarding the Request for Proposal (RFP) process, the terms of the lease
agreement, potential renovations costs and changes in the golf culture.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to enter into a
lease agreement with Greg Shannon, Inc. for restaurant management services at the Highlands of
Elgin Golf Course to provide high quality food and beverage service for the patrons at the
Highlands of Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment to the Annual Roadway Project Motor Fuel Tax Program
Management Services with Wills Burke Kelsey and Associates, LLP
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve an
amendment to the three year agreement with Wills Burke Kelsey and Associates, LLP for the
Annual Roadway Project Program Management Services in the amount of $130,300 to
effectively manage the Annual Motor Fuel Tax Roadway Maintenance Programs. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Shaw congratulated area robotics teams on advancing to the state competition.
Councilmember Prigge commented on a recent accident on Spring Street and Summit Street and
the City’s response.
Committee of the Whole
January 28, 2015
Page 5
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to adjourn. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:30 p.m.
s/ Kimberly Dewis February 11, 2015
Kimberly Dewis, City Clerk Date Approved