HomeMy WebLinkAbouta - January 14 ,2015 COW
COMMITTEE OF THE WHOLE MEETING
January 14, 2015
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne (attended electronically via
telephone conference call), Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to approve the
minutes of the December 17, 2014, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Agreement with T-Mobile Central, LLC Authorizing the Co-Location of
Additional Telecommunications Equipment on a Portion of the City Park Property at 750
Summit Street
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
Consideration of Approval of the 2015 – 2016 Health Insurance Program with Blue Cross
Blue Shield of Illinois
There was discussion regarding benefits, the PPO option, budgeting, and cost of the program.
Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve the
2015-2016 Health Insurance Program with Blue Cross Blue Shield of Illinois to provide a fiscally
sound health insurance program with access to employees, retirees and their dependents. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Change Order 1 and Final to Contract with Earthwerks Land
Improvement Corporation for Construction of Jack Cook Regional Park
Councilmember Steffen made a motion, seconded by Councilmember Prigge, to remove the item
from the table for consideration. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
January 14, 2015
Page 2
There was discussion regarding the timeframe in which the park will be usable for citizens, the
type of park that will be developed, formulation of future plans for the park, and the use of grant
money for the construction of the park.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve
Change Order 1 and the final contract with Earthwerks Land Improvement Corporation in the
amount of $74,869 for construction of Jack Cook Regional Park in order to provide recreational
facilities to residents. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Homer Chastain and Associates,
LLP for the 2015 Neighborhood Street Rehabilitation Project – Easy Street and Lin-Lor
Lane
Councilmember Powell made a motion, seconded by Councilmember Prigge, authorize staff to
execute an agreement with Homer Chastain and Associates, LLP in the amount of $274,400 for
the engineering services necessary to prepare, design and bid documents for the 2015
Neighborhood Street Rehabilitation Project – Easy Street and Lin‐Lor Lane. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements Located within the Right of Way
Adjacent to Heritage Park within the Providence Unit 3A Subdivision
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the
acceptance of the public improvements for ownership and maintenance within the right‐of‐way
adjacent to Heritage Park within the Providence Unit 3A Subdivision in order to fulfill the city’s
obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with the Kane County Child Advocacy Center for Services
Relating to the Investigation of Sensitive Crimes Involving Children
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
contract with the Kane County Child Advocacy Center in the amount of $35,000 for investigative
and victim services related to serious crimes against children. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
January 14, 2015
Page 3
Consideration of Acceptance of Law Enforcement and Prosecutor-Based Victim Assistance
Services Program Grant for the Domestic Violence Case Manager Position
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve
agreement with the Illinois Criminal Justice Information to accept the grant award to support the
position of the domestic violence case manager in the amount of $38,858, with a local matching
contribution of $9,714 of in‐kind services to provide investigative and victim services for cases
involving children who have been victimized by sexual or serious physical abuse. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with IMS Infrastructure Management
for Street Rating Information
There was discussion regarding the timing of the survey, the process of how the rating is done
and weather conditions required to perform the rating. Also discussed was the information that
would be provided by the vendor, how the information would be tied into the City’s GIS systems,
and how the streets will be prioritized for repair.
Councilmember Steffen made a motion, seconded by Councilmember Powell, to execute an
agreement with IMS Infrastructure Management in the amount of $126,980 for engineering
services related to rating every city street and to provide a one‐year, three‐year and five‐year
street paving information to establish a long‐term paving program. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Agreement with Beneficial Reuse Management, LLC for the Removal and
Disposal of Water Treatment Lime Residuals for 2015
There was discussion regarding the RFP that was issued for the removal and disposal of the lime
residuals, the different options for disposal, and the costs of recycling the waste versus putting it
into a landfill.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to award an
agreement to Beneficial Reuse Management, LLC of Chicago, Illinois in the amount of
$1,960,000 for the removal and disposal of water treatment lime residuals for 2015 in order to
provide the expected city drinking water quality. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Committee of the Whole
January 14, 2015
Page 4
Consideration of Amendment of Taxicabs Regulations to Include Persons or Companies
that Engage in the Transportation of Passengers Through the Use of E-Hail
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to remove the item
from the table for consideration. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Chief Swoboda, Lieutenant Jeffrey Adam, and Attorney Chris Beck provided a presentation
regarding possible regulations for the transportation network (E-Hail) companies. The focus of
the proposed regulations was safety of the driver and passenger, vehicle safety and inspection,
and proposed requirements for the insurance that will be required in order to operate. The
presentation is on file in the City Clerk’s Office.
There was discussion regarding insurance costs for the drivers, background checks that will be
required for the drivers to ensure the safety of their passengers, punishment for non-compliance
of the regulations, inspections required, and permanent signage versus temporary signage.
Concern was expressed for keeping a level playing field between taxi cab services and E-Hail
services, as well as ensuring that we receive equal input regarding the regulations from both
entities. Also discussed, was looking at ways to encourage this type of entrepreneurship, the
possibility of future data-sharing between the E-Hail companies and the city, as well as privacy
concerns that may be raised.
Responsible Bidders Ordinance (Councilman Gavin)
There was discussion regarding evaluation of the responsible bidder’s process, making sure there
is a level playing field, concerns about the quality of the work, the apprenticeship programs,
safety standards, and the local preference ordinance.
Also discussed was making sure that local businesses were not left out of the process, the
percentage of employees who must be residents on construction projects over a certain amount,
and how this ties into the city’s strategic goals of educating the local work force.
Councilmember Gavin made a motion, seconded by Councilmember Steffen, directed staff to
provide options to evaluate the responsible bidder’s process. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
January 14, 2015
Page 5
Discussion Concerning Council Rules (Councilman Dunne)
Councilmember Dunne stated he believes that items placed on the agenda should require four
lines of content describing what the item is about. He stated it would provide needed
information to the citizens, it would allow for appropriate preparation and discussion by staff,
citizens, as well as the council, and raised concerns about possible Open Meetings Act violations.
There was discussion regarding items placed on the agenda and the amount of content that should
be required before discussion by the council, tabling items that have no content, questions
regarding staff time and research, concerns about Open Meetings Act violations, and whether or
not four lines of content were necessary if the council was only trying to promote open
discussion regarding a subject.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to require four
lines of content describing the subject of any item placed on the agenda. Upon a roll call vote:
Yeas: Councilmembers Dunne, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: Councilmembers Gavin and Prigge.
Discussion Concerning Nightmare on Chicago Street (Councilman Prigge)
There was discussion regarding the success of the event, cost of the event, whether the city
should invest in inclement weather insurance, the possibility of increasing outside sponsorship
for the event to offset costs, and keeping the prices low.
Also discussed was the positive and negative impact of the event, the possibility of promoting
more family friendly events in the downtown area, how much revenue and exposure the
downtown businesses have received through the event, the possibility of raising the cost of
admission, and the scale of the event.
Announcements from Council
Mayor Kaptain announced that the Fox Valley Arts Hall of Fame is relocating from the City of
Aurora to the Hemmens Cultural Center in the City of Elgin. He stated 42 plaques
commemorating the art contributions of people in the Fox Valley will be installed on a wall in
the Hemmens Auditorium.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Committee of the Whole
January 14, 2015
Page 6
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:05 p.m.
s/ Jennifer Quinton January 25, 2015
Jennifer Quinton, Deputy City Clerk Date Approved