HomeMy WebLinkAboutv - October 22, 2014 COW
COMMITTEE OF THE WHOLE MEETING
October 22, 2014
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne (arrived at 6:10 p.m.), Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
minutes of the October 8, 2014, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Refuse, Recyclables and Yard Waste Collection Services (RFP 14-036)
Dan Ault, Senior Management Analyst, provided a presentation on the Refuse, Recyclables, and
Yard Waste Collection Services RFP process. He gave an overview of the current program and
prices. He outlined the RFP, number of responses and the alternate bid information. A copy of
the presentation is on file in the City Clerk’s office.
There was discussion about what factors impact the cost of the service, costs for leaf pick up, use
of the transfer station, the proposed terms of the agreement, the frequency of pickups, the sticker
program and the alternate bid options.
Also discussed was the bidder’s employee utilization form and how the city used this data. City
Manager Stegall stated information would be gathered and the topic would be placed on an
upcoming Committee of the Whole meeting agenda.
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve Waste
Management as the preferred vendor for comprehensive refuse, recyclable and yard waste
collection services to Elgin residents. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Committee of the Whole
October 22, 2014
Page 2
Consideration of Engineering Services Agreement with Baxter and Woodman for the 2014-
2018 National Pollution Discharge Elimination System Phase 2 Storm Water Permit
Compliance Project
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to approve an
agreement with Baxter and Woodman in the amount of $491,230 over a five year period to
provide engineering services required to maintain compliance with the federally mandated
National Pollution Discharge Elimination System permit program. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Development Agreement with Hansen Plastics Corporation
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the
development agreement with Hansen Plastics Corporation to induce an existing Elgin-based
manufacturing company to expand into a new, 136,000 square-foot commercial and industrial
spec building that will create approximately thirty new manufacturing jobs. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Prigge provided information about the upcoming Pet Expo being held at the
Hemmens Cultural Center on November 1st from 11 a.m. – 4 p.m.
Councilmember Dunne reminded residents of the upcoming time change and to check the
batteries in their smoke detectors.
Councilmember Steffen provided an update on the Elgin Rugby team including upcoming games
for the boy’s and girl’s teams.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Committee of the Whole
October 22, 2014
Page 3
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Martinez, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:11 p.m.
s/ Kimberly Dewis November 5, 2014
Kimberly Dewis, City Clerk Date Approved