HomeMy WebLinkAboutl - June 11, 2014 COW
COMMITTEE OF THE WHOLE MEETING
June 11, 2014
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to approve the
minutes of the May 28, 2014, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Hope Fair Housing Presentation Regarding June 12 Launch of Ad Campaign
Anne Houghtaling, HOPE Executive Director, provided the council with a presentation
regarding the upcoming ad campaign. A copy of the presentation is on file in the City Clerk’s
office. She provided a history of how the funds were obtained, why Elgin was chosen and a
summary of the project.
Consideration of Resolution Establishing Prevailing Wage Rates on Public Works
Contracts
Councilmember Gavin noted that this was an unfunded state mandate and there was a cost to the
city to establish the prevailing wage rates.
Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve the
establishment of the prevailing wage rates on public works projects in accordance with the
Illinois Department of Labor’s rate schedule. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Prigge, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Engineering Services Agreement with RK Johnson and Associates, Inc.
for 2014-2019 Combined Sewer Overflow National Pollution Discharge Elimination System
Permit Compliance
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve a
contract with RK Johnson and Associates, Inc. in the amount of $99,520 for a multi‐year
agreement to assist the city with compliance of the Illinois Environmental Protection Agency
Committee of the Whole
June 11, 2014
Page 2
National Pollution Discharge Elimination System permit requirements. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Martinez, Prigge, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with M.E. Simpson Company for High Zone Leak Detection
Services
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve a
contract with M. E. Simpson Company in the amount of $27,060 for completion of all services
necessary to detect and pinpoint leaks in the city’s water distribution system high zone. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Prigge, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Law Enforcement Mutual Aid Agreement with the Illinois Law
Enforcement Alarm System
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve the
intergovernmental agreement to continue to provide and receive mutual aid with other law
enforcement agencies in the State through the Illinois Law Enforcement Alarm System. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Prigge, Powell, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Three-Year Lease Agreement with 164 Division St. LLC for the Elgin
Arts Showcase
Kerri Malone, Elgin Art Showcase Coordinator, made a brief presentation noting upcoming
events and the importance of the arts to the city.
Councilmember Dunne expressed his concerns regarding the outstanding life safety issues.
There was discussion regarding the level of usage of the showcase, the total ticket sales, and a
provision in the lease regarding when the life safety issues must be corrected and the
consequences if the provision is not met.
Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve a
three‐year lease agreement with 164 Division St. LLC for the continued use of the Elgin Arts
Showcase in the amount of $130,900 over the term of the lease in order to continue to provide
cultural arts opportunities and attract visitors to Downtown Elgin. Upon a roll call vote: Yeas:
Councilmembers Gavin, Martinez, Prigge, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: Councilmember Dunne.
Committee of the Whole
June 11, 2014
Page 3
Announcements from Council
Councilmember Gavin reminded residents that Saturday June 14th was Flag Day and encouraged
residents to fly the U.S. Flag.
Councilmember Rauschenberger announced a Mortgage Relief Event to be held at Elgin
Community College from 9:00 a.m. to 1:00 p.m. on June 14, 2014.
Mayor Kaptain noted that this was Colleen Lavery’s, Chief Financial Officer, last meeting and
thanked her for her service to the city.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:00 p.m.
s/ Kimberly Dewis June 25, 2014
Kimberly Dewis, City Clerk Date Approved