HomeMy WebLinkAboutk - May 28, 2014 COW COMMITTEE OF THE WHOLE MEETING May 28, 2014
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve the
minutes of the May 14, 2014, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
2013 Financial Report
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to table the
presentation for the 2013 Financial Report until the June 25, 2014 meeting. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Powell, Rauschenberger, Steffen, and Mayor
Kaptain. Nays: Councilmembers Prigge and Shaw.
Kids United Program Presentation
Elgin Police Commander Ana Lalley provided information regarding the activities, field trips,
and location of the program. A copy of the presentation is on file in the City Clerk’s office.
Chicago Street Station Area Plan Presentation
Chuck Hanlon, a representative from Landvision, presented information from the Chicago Street
Station Area Plan. A copy of the presentation is on file in the City Clerk’s office. He
highlighted various aspects of each of the five subareas and ideas for the rail yard.
There was discussion about the location of the rail yard, streetscaping, landscaping by the train
stating, parking, one way streets, potential residential locations and costs.
Committee of the Whole
May 28, 2014
Page 2
Adjournment
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin and Prigge.
The meeting adjourned at 6:46 p.m.
Reconvene
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to reconvene the
Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of City Support for the Ride in Kane Program with Pace
There was discussion regarding the increase in the costs of the program. The council asked if a
breakdown of the increases and who uses the program could be provided.
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to table the
consideration of city support for the Ride in Kane Program with Pace. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Amendment No. 2 with Burns and McDonnell, Inc. to Add Construction
Administration Engineering Services for a 2014 Street Rehabilitation Project
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve the
amendment with Burns and McDonnell, Inc. in the amount of $296,176 to add construction
administration engineering services for a 2014 Street Rehabilitation Project to ensure quality
infrastructure and strengthen the city’s neighborhoods by administering the construction of a
street rehabilitation project, specifically the Locust Street Rehabilitation Project. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Committee of the Whole
May 28, 2014
Page 3
Consideration of Professional Services Agreement with SNAP Consulting and Associates,
LLC for Consulting Services for the Diversity and Inclusion Strategic Plan
There was discussion regarding alternatives to approving this agreement, how professional
services were considered in the procurement process, and the costs related to the agreement.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
agreement with SNAP Consulting and Associates, LLC for Consulting Services for the Diversity
and Inclusion Strategic Plan in the amount of $30,000 for assistance and professional direction
with the creation and implementation of a multi-phase diversity and inclusion program. Upon a
roll call vote: Yeas: Councilmembers Dunne, Martinez, Powell, Rauschenberger, Steffen, and
Mayor Kaptain. Nays: Councilmembers Gavin, Prigge and Shaw.
Consideration of Bi-Annual Renewal of a Resolution in Lieu of Bond for Work Performed
by the City in the Illinois Department of Transportation’s Right of Way
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the bi-
annual renewal of a resolution in lieu of bond for work performed by the city in the Illinois
Department of Transportation’s Right of Way to provide city staff with a means to complete
repair work in the state’s right of way and to expedite issuance of permits. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Proposed Agreement with Classic Enterprise, Ltd., d/b/a Chooch’s
Pizzeria, for Downtown Business Loan Interest Subsidy Program
There was discussion regarding expanding the program to areas outside of the downtown. Mayor
Kaptain asked staff to come back with proposals for creating business districts throughout the
city and implement support systems similar to neighborhood associations.
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve
Proposed Agreement with Classic Enterprise, Ltd., d/b/a Chooch’s Pizzeria, for Downtown
Business Loan Interest Subsidy Program in the amount of $33,967 over five years to enhance
economic vitality and viability in the downtown. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays:
Councilmember Shaw.
Committee of the Whole
May 28, 2014
Page 4
Consideration of Development Agreement with Multifilm Packaging Corporation
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to approve the
development agreement with Multifilm Packaging Corporation to induce both the expansion of
an existing manufacturing facility and the purchase and expansion of a 70,000 square-foot
commercial and industrial building that will create approximately thirty new jobs. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Additional Information Regarding the Former Site of the Fox River County Day School
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to remove this item
from the table. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Councilmember Steffen made a motion, seconded by Councilmember Powell, to request bid
proposals to demolish the twelve buildings on the property. Upon a roll call vote: Yeas:
Councilmember Gavin. Nays: Councilmembers Dunne, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Motion failed.
There was discussion regarding the timing of the Request for Proposals (RFP), any restrictions,
the process including pre-proposal conference, if any financing or incentives would be offered,
and if the 90 day period would significantly impact on the condition of the buildings.
Councilmember Steffen made a motion, seconded by Councilmember Gavin, to release a 90 day
Request for Proposal (RFP) for ideas on how to use the property. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
The council discussed repairs to all the buildings and associated costs, if the repairs would
increase the property marketability, which buildings were in the most need of repairs, and what
damage had been caused by roof leaks.
Councilmember Steffen amended a motion, seconded by Councilmember Rauschenberger, to
make the necessary repair to three buildings (the gym, the dining hall, and administration
building). Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Prigge and Shaw.
Committee of the Whole
May 28, 2014
Page 5
Announcements from Council
Councilmember Dunne invited residents to attend a golf outing and dinner on June 2, 2014, at
Bowes Creek Country Club, to benefit the Wounded Warriors Project.
Mayor Kaptain announced a special Committee of the Whole meeting on June 25, 2014 at 1:00
p.m. to be held at the Centre. The budget would be a topic of discussion and he would like to
address the decrease in the city’s reliance on state and riverboat funding.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Powell, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 10:36 p.m.
s/ Kimberly Dewis June 11, 2014
Kimberly Dewis, City Clerk Date Approved