HomeMy WebLinkAboutf - February 26, 2014 COW
COMMITTEE OF THE WHOLE MEETING
February 26, 2014
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: Councilmember Dunne.
Approval of Minutes
Councilmember Moeller made a motion, seconded by Councilmember Shaw, to approve the
minutes of the February 12, 2014, regular meeting, as corrected. Upon a roll call vote: Yeas:
Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Elgin Gang and Drug Task Force Presentation
Members of the Elgin Gang and Drug Task Force provided a history of the group’s efforts and
future programs and partnerships. The presentation is on file in the City Clerk’s office. There
was discussion about rebranding, communications, and the data that is obtained via surveys.
Growing for Kane Presentation
Janice Hill and Jackie Forbes, planners for Kane County, provided the history and the goals of
the Growing for Kane Program. The presentation is on file in the City Clerk’s office. There was
discussion regarding the land use plans and if that could be incorporated into the city’s
comprehensive plan and how the city could utilize the Health Impact Assessment.
Consideration of 2014 Riverboat Grant Award Program Recommendations
Councilmember Powell made a motion, seconded by Councilmember Rauschenberger, to table
the 2014 Riverboat Grants. Upon a roll call vote: Yeas: Councilmembers Moeller, Powell,
Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge and Shaw.
Consideration of Agreements with Marketplace Media Group and The Strathmore
Company for 2014 Neighbor Newsletter Design, Printing and Mailing Services
There were questions regarding the frequency of the newsletter and opportunities to opt out of
receiving a hard copy.
Committee of the Whole
February 26, 2014
Page 2
Councilmember Moeller made a motion, seconded by Councilmember Powell, to approve
agreements with Marketplace Media Group and The Strathmore Company in the amount of
$72,600 for the creation, printing and mailing of five issues of the 2014 Neighbor Newsletter in
order to improve communications with Elgin residents through a periodic print publication. Upon
a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Zoll Medical Corporation for the Purchase of Three
Cardiac Monitors with Related Components
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to authorize the
purchase of three cardiac monitors and associated hardware components in the amount of
$84,232 from Zoll Medical Corporation in order to increase paramedic efficiencies due to
technological advancements. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Zoll Data Systems for the Purchase of Electronic Patient
Care Reporting Software
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to authorize the
purchase of electronic patient care reporting software in the amount of $64,560 from Zoll
Medical Corporation in order to increase efficiency, reduce liability, and decrease workload of
911 center operators. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Poplar Creek Townhouses Cooperative, d/b/a Crestwood
of Elgin, for Traffic Enforcement on the Corporation’s Privately Owned Streets
Councilmember Powell made a motion, seconded by Councilmember Steffen, to consider
adopting an amendment that will provide consistent enforcement of Elgin’s traffic laws in the
Crestwood residential area that is situated within the Poplar Creek subdivision, thereby providing
a safer environment. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 26, 2014
Page 3
Consideration of Agreement with Hispanic Housing Development Corporation, d/b/a
Squire Village Apartments of Elgin, for Traffic Enforcement on the Corporation’s
Privately Owned Streets
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to consider
adopting an amendment that will provide consistent enforcement of Elgin’s traffic laws in the
Squire Village residential area that is situated within the Poplar Creek subdivision, thereby
providing a safer environment. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with B.M.K. Veterinary Associates (d/b/a Golf Rose Animal
Services) for Sheltering Impounded Animals
There was discussion regarding the cost increase, the lack of service providers, and transportation
and personnel costs.
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve the
proposed contract with Golf Rose Animal Services in the amount of $72,000 to provide housing
and care for stray animals impounded by the police department as well as animals impounded
due to animal welfare investigations. Upon a roll call vote: Yeas: Councilmembers Gavin,
Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Renaming of Old Kiwanis Park
Councilmember Moeller made a motion, seconded by Councilmember Gavin, to approve the
recommendation from the Parks and Recreation Advisory Board to change the park’s name to
Willow Creek Park. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Contract with Andres Medical Billing, Ltd. for Emergency Medical Service Billing,
Collection and Management Reporting
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to continue the
contract with Andres Medical Billing, Ltd. to the next meeting. Upon a roll call vote: Yeas:
Councilmembers Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: None.
Committee of the Whole
February 26, 2014
Page 4
Job Order Contracting (Councilman Prigge - No Materials)
Councilmember Prigge asked City Manager Stegall to provide further details to the process for
deciding to utilize job order contracting or a standard bid. Mr. Stegall outlined the criteria used
in determining which method is utilized and noted often it is a matter of the timing of the project.
Dania DeNye, Purchasing Officer, provided further details on the procedures used by the City of
Naperville to determine the pricing under job order contracting. Rich Hoke, Building
Maintenance Supervisor, provided a detailed account on how a project moves through the bid
process. He noted that it can take several months and there is often savings realized in using job
order contracting.
There was discussion about options for the city to set up their own job order contracting and
opportunities for local businesses to participate.
Announcements from Council
Councilmember Prigge recognized the recipients of the recent Police Department Annual
Awards. He also noted that there would be no PACE bus service available on the 4th of July as
they would be on a holiday schedule.
Councilmember Moeller thanked the Police Department and specifically Detective Ray Bennett
for their work on the cash for gold ordinances. She noted that the ordinance is being seen as a
model to be used in other communities.
Councilmember Rauschenberger announced, as part of the Food for Thought Film Series, the
screening of a documentary called “The Greenhorns” is being shown at the Side Street Studios
on March 13, 2014.
Councilmember Powell provided an update on the latest accomplishments of the GOT ROBOT
team including winning the 2013 Inspire Award and an upcoming regional competition in Iowa.
Mayor Kaptain stated that on March 1st from 10:00 a.m. to 3:00 p.m. the Chamber of Commerce
was hosting Hablamos Espanol Expo at the Centre of Elgin.
He also noted that on March 2nd at the First Methodist Church a concert was being held to benefit
Love Elgin Day.
Committee of the Whole
February 26, 2014
Page 5
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Adjournment
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:25 p.m.
s/ Kimberly Dewis March 19, 2014
Kimberly Dewis, City Clerk Date Approved