HomeMy WebLinkAboutc - February 12, 2014 COW
COMMITTEE OF THE WHOLE MEETING
February 12, 2014
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
minutes of the January 22, 2014, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Discussion regarding Fourth of July Fireworks
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to remove the
item from the table for consideration. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
City Manager Stegall provided an overview of the different options. Option VI was a plan to
partner with the Grand Victoria Casino to provide a fireworks show, concert, and festival.
There was discussion regarding costs, final terms of an agreement, and the capacity of Festival
Park, parking, a proposed entrance fee, and potential for economic impacts.
Councilmember Moeller made a motion, seconded by Councilmember Powell, to approve Option
VI as outlined in the memo provided to Council for the Fourth of July fireworks. Upon a roll call
vote: Yeas: Councilmembers Dunne, Moeller, Powell, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: Councilmembers Gavin and Prigge.
Consideration of 2013 Property Tax Abatement
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to authorize the
Chief Financial Officer to prepare and adjust the amount of the abatement and resulting tax levy
to realize the property tax dollar amount consistent with the adopted 2014 Budget. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 12, 2014
Page 2
Consideration of Agreement with Ti Training Labs for Purchase of Use of Force Simulator
Councilmember Moeller made a motion, seconded by Councilmember Gavin, to approve the
purchase of the Ti Training Labs Use of Force Simulator in the amount of $65,839 in order to
enhance the abilities and judgment of police officers in use of force situations. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements within Capital Corporate Center
Subdivision
Councilmember Moeller made a motion, seconded by Councilmember Gavin, to approve the
acceptance of the public improvements for ownership and maintenance in Capital Corporate
Center Subdivision in order to fulfill the city’s obligation to maintain reliable infrastructure for
serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Funding of the Fox River Study Group
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve
funding for the Fox River Study Group in the amount of $25,000 to provide ongoing support for
the implementation and maintenance of the watershed model as a management and planning tool
for the region. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge, and Shaw.
Consideration of Service Agreement with Dixon Dance Academy, Inc. to Provide Dance
Instruction at The Centre from January 2014 through December 2014
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
service agreement with Dixon Dance Academy, Inc. from January 2014 through December 2014
in the amount of $37,961 to provide high quality dance classes for patrons at The Centre at the
lowest possible cost. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 12, 2014
Page 3
Consideration of Service Agreements with Independent Fitness Contractors for Services at
The Centre from January 2014 through December 2014
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
service agreements with four independent fitness contractors for services at The Centre from
January 2014 through December 2014 in the amount of $105,000 in order to provide quality
fitness instruction, personal training, and massage therapy for patrons of The Centre at the lowest
possible cost. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Cultural Arts Commission 2014 Grant Award Recommendations
There was a discussion regarding the funding that was provided to the Elgin Historical Society
and the relationship between the city and the Historical Society.
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
distribution of the grant awards to support the arts programming in the community in the total of
$68,355. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge
Consideration of Annual Motor Fuel Tax Resolution
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to approve the
annual motor fuel tax resolution in the amount of $2,600,000 in order to provide funding for
annual roadway maintenance programs. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Renewal of Professional Services Agreement for Lobbyists Steven
Nemerovski and Lawrence Suffredin, Jr.
There was discussion regarding the annual fee and what types of matters the lobbyists were able
to assist with in the past year.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
agreement for lobbying services with Steven Nemerovski and Lawrence Suffredin, Jr.in the
amount of $25,000 in order to maximize the city’s influence in proposed legislation and
administrative regulations affecting municipal operations. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
February 12, 2014
Page 4
Consideration of Demolition Assistance Related to the Property at 252 South State Street
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to enter an
agreement with AGA Properties to demolish the vacant property at 252 State Street along the
State Street (Route 31) and National Street entryway corridors in the amount of $30,000 in order
to enhance the opportunity for retail development along the city’s entryway corridors. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger,
Steffen, and Mayor Kaptain. Nays: Councilmember Shaw.
Consideration of Intergovernmental Agreement with Illinois Office of the Comptroller for
City’s Participation in Local Debt Recovery Program
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
intergovernmental agreement with Illinois Office of the Comptroller to enable the city to
participate in the state comptroller’s Local Debt Recovery Program in order to collect the city’s
unpaid debt such as parking tickets, service fees, traffic fines and ordinance violations, and which
deducts such unpaid debt owed to the city from the Illinois income tax refund or other state
payments the debtor receives. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Moeller invited the public to a small business round table on February 20th from
6:00 p.m. – 8:00 p.m. at the former Villa Verone site.
Councilmember Steffen reminded businesses and residents to remove snow from sidewalks and
from around fire hydrants.
Councilmember Prigge conveyed a story in which an AED was used at a recent local college
basketball game in which a player collapsed. The trainer utilized the AED and was able to save
the player’s life. He reminded residents of the importance of the AED and that they are available
in many buildings.
Councilmember Dunne noted the AED program for local not-for-profits to assist in purchasing
the equipment. He also thanked public services for the great work they have done with snow
removal and other winter related issues.
Councilmember Powell thanked the firefighters and paramedics for their assistance and
professionalism in a recent sledding accident involving her son.
Committee of the Whole
February 12, 2014
Page 5
Councilmember Gavin noted that the Elgin unemployment office could be closing and
recommended contacting state representatives to help stop the office from closing.
Announcements from Staff
Laura Valdez, Intern to the City Manager’s Office for Community Engagement, announced
upcoming city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adjourn. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:00 p.m.
s/ Kimberly Dewis February 26, 2014
Kimberly Dewis, City Clerk Date Approved