HomeMy WebLinkAboutb - January 22, 2014 COW COMMITTEE OF THE WHOLE MEETING January 22, 2014
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Dunne made a motion, seconded by Councilmember Shaw, to approve the
minutes of the January 8, 2014, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Approval of 2014 – 2015 Health Insurance Program
There was a discussion on the cost of the Health Insurance Program and how the increase would
be handled. Also discussed were the pros and cons of having a self-insured program and how
much time would be necessary to gather information regarding self-insured costs and
administration.
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
Consideration of Agreement with Developer David Huang Relating to Alft Lane and
Mason Road Improvements
Corporation Counsel Cogley provided an overview of the proposed agreement and the next steps
to complete the project. There was discussion regarding the timeframe for development, the
impact on surrounding parcels, and terms of the proposed agreement.
A resolution will be presented at tonight's Council meeting for adoption by the City Council.
Police Department Update
Police Chief Swoboda provided information on recent shootings in the city and the progress in
the resolution of these cases. There was discussion regarding preventative measures the
department is taking and when the 2013 crime statistics would be available.
Committee of the Whole
January 22, 2014
Page 2
Consideration of Program Year 2014 Community Development Block Grant – Work
Session
Marc Mylott, Community Development Director, provided a background on the Community
Development Block Grant Program and how many applications had been received. He noted
that once the list was approved by City Council it would be published for a thirty day public
review period.
There was discussion regarding the types of projects allowed under the program and the entities
that are allowed to receive funding.
Councilmember Moeller made a motion, seconded by Councilmember Powell, to select projects
for tentative funding (and determine the budget allocation for each) for the 2014 Annual Action
Plan for the Community Development Block Grant Program. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: Councilmember Prigge.
Consideration of Contract with Standard Equipment Company for the Purchase of Two
Elgin Eagle Street Sweepers
Councilmember Moeller made a motion, seconded by Councilmember Gavin, to award a
contract to Standard Equipment Company for the purchase of two Elgin Eagle Street Sweepers in
the amount of $449,798 in order to maintain city infrastructure through the sweeping and
cleaning of city streets. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Electric Vehicle Charging Station Installation
Aaron Cosentino, Management Analyst, provided details on the different options for the
installation and type of electric vehicle charging stations. There was discussion regarding the
location of the stations, the cost to the city, the sponsorship of the station, and the features of the
charging stations. Based on the discussions option three, with one new charging station to be
located at the Centre parking deck, was considered for a vote.
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to expand electric
vehicle charging stations within Elgin’s downtown for a net cost of $4,838 (Option 3). Upon a
roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: Councilmembers Gavin and Prigge.
Committee of the Whole
January 22, 2014
Page 3
Discussion Regarding Fourth of July Fireworks
There was discussion regarding a potential partnership with the Grand Victoria Casino to cover
costs of fireworks in conjunction with a concert at Festival Park. There were concerns over
parking, traffic, the cost of the show, the length of the show, and the cost of staff time and labor.
Councilmember Moeller made a motion, seconded by Councilmember Dunne, to table options
for providing fireworks to the community on July 4, 2014, until the February 12, 2014, City
Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin and Prigge.
Consideration of the Establishment of a Task Force for the Hemmens Cultural Center
There was discussion regarding what the goals of the Task Force would be, how the members
would be selected, and what options there are to promote the Hemmens until the Task Force
could make recommendations.
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to provide for the
establishment of the Hemmens Advisory Task Force for the purpose of examining the long-term
facility and programming needs for the Hemmens Cultural Center. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Steffen noted a group of Elgin High School students were seeking donations to
fund a trip to Shanghai China for a Global Student Leader Summit.
Councilmember Powell thanked the Human Relations Commission and other volunteers for their
efforts in making the Martin Luther King Jr. weekend events a success.
Councilmember Rauschenberger invited residents to attend the kick off events to the fifth annual
STEM Expo which would start on January 23rd at the Gail Borden Public Library.
Councilmember Gavin noted the recent closing of several business, but noted there were parties
interested in opening a business in the spaces vacated by the closed businesses.
Mayor Kaptain noted that on March 2nd the First United Methodist Church would hold a concert
to benefit Love Elgin Day.
Committee of the Whole
January 22, 2014
Page 4
Announcements from Staff
Laura Valdez, Intern to the City Manager’s Office for Community Engagement, announced
upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:35 p.m.
s/ Kimberly Dewis February 12, 2014
Kimberly Dewis, City Clerk Date Approved