HomeMy WebLinkAboutx - November 20, 2013 COW
COMMITTEE OF THE WHOLE MEETING
November 20, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 5:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
minutes of the November 6, 2013, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
2014 Budget
City Manager Stegall reviewed the items that would be discussed tonight and the remaining
schedule for the budget discussions. He noted that the General Fund Tax Levy needed to be
finalized this evening in order to fulfill the city’s statutory obligations.
Central Area TIF
Assistant City Manager Rick Kozal provided a presentation regarding the Central Area TIF. A
copy of the presentation is on file in the City Clerk’s office. Mr. Kozal provided the history of
area and noted that it was the largest and most successful of the city’s TIF districts. The
projected revenue for the 2014 budget is 11.2 million and that amount is not anticipated to drop
in the upcoming years.
Mr. Kozal outlined established strategic initiatives such as the projecting sign program, façade
program, and Central Business District resurfacing and streetscape. He noted that proposed
initiatives included the Tower Building renovation and a Central Business District maintenance
escrow.
There was discussion regarding business loans that would allow for interior renovations and the
potential development of waterfront property north of the library.
Golf Fund
Colleen Lavery, Chief Financial Officer, reviewed the Golf Fund. The Golf Fund performed
well with revenue of $3,035,350 and expenditures of $2,999,240. In the coming years the fund
is budgeted to break even.
Committee of the Whole
November 20, 2013
Page 2
Councilmember Prigge made a motion, seconded by Councilmember Gavin, to remove the
refuse fee from the water bill and return it to the property tax bill; return to bimonthly water bills;
and provide a credit to businesses on the water bill. Upon a roll call vote: Yeas:
Councilmembers Gavin, Prigge and Shaw. Nays: Dunne, Moeller, Powell, Rauschenberger,
Steffen, and Mayor Kaptain.
Motion failed.
Strand Report on Stormwater
Kyla Jacobsen, Water Director, and Mark K. Shubak, P.E., Strand & Associates, provided an
overview for the stormwater study prepared by Strand & Associates. A copy of the presentation
is on file in the City Clerk’s office.
There was discussion regarding private detention ponds and sewer lines, the importance of street
sweeping and leaf removal, and potential changes to storm water regulations.
Adjourn to the City Council Meeting
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to adjourn the
meeting and reconvene after the City Council meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
The meeting adjourned at 7:10 p.m.
Mayor Kaptain reconvened the Committee of the Whole at 8:45 p.m. Present: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Absent: None.
Enhancing Elgin Presentation
Carol Gieske, Chamber of Commerce, Denise Raleigh, Gail Borden Library, and Cherie Murphy
provided a presentation regarding the marketing of the City. A copy of the presentation is on file
in the City Clerk’s office. They reviewed the process that resulted in the current branding and
noted that do to budgetary restrictions the branding efforts were halted several years ago.
Committee of the Whole
November 20, 2013
Page 3
Consideration of Resolution Establishing a Schedule of City Council Meetings for 2014
Councilmember Moeller made a motion, seconded by Councilmember Shaw, to remove the item
from the table for consideration. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
There was discussion regarding the proposed 2014 meeting schedule and the addition of
Saturday sessions.
Councilmember Shaw made a motion, seconded by Councilmember Dunne, to table the item.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Biomist Incorporated for the Purchase of Five Mini
Sanitizing Systems
Dave Schmidt, Assistant Fire Chief, provided background information regarding the request to
purchase the sanitizing systems.
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to authorize the
purchase of the five sanitizing units from Biomist in the amount of $37,167 in order to provide
for the sanitation of ambulances, paramedic engines and fire station surfaces against the potential
spread of disease. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of the Illinois Office of the State Fire Marshal Small
Equipment Grant for the Purchase of Personal Protective Equipment
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to accept the
Office of the State Fire Marshal grant to purchase twelve sets of personal protective equipment
in the amount of $20,580 to ensure the utmost safety standards are being provided to first
responders. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
November 20, 2013
Page 4
Consideration of Acceptance of the FEMA Assistance to Firefighters Grant for the
Purchase from Zoll Medical Corporation of Three Cardiac Monitors with Related
Components
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to accept the grant
for the purchase of three cardiac monitors with related components from Zoll Medical
Corporation in the amount of $95,500 in order to increase paramedic efficiencies and lifesaving
opportunities due to technological advancements. Upon a roll call vote: Yeas: Councilmembers
Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None. Councilmember Dunne abstained.
Consideration of Change Order 1 and Final (Bid 13-043) for 2013 Sidewalk Repair
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve a
change order with Alliance Contractors, Inc. for city‐wide sidewalk repair in the amount of
$7,561 to maintain safe infrastructure. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Amendment No. 1 to Engineering Services Agreement with HR Green for
the Bluff City Boulevard Sewer Separation Project
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to amend the
current professional engineering services agreement with HR Green in the amount of $124,089
to provide professional engineering design services for combined sewer separation in order to
strengthen the city’s neighborhoods. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Councilmember Moeller abstained.
Consideration of Acceptance of the Edward Byrne Memorial Grant for Technology-
Related Purchases
Councilmember Moeller made a motion, seconded by Councilmember Dunne, to approve the
agreement between the cities of Aurora, Elgin, Kane County and the Department of Justice for
grant funding of technology‐related purchase in the amount of $18,959 in order to increase
police operational efficiencies with improved technology. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
November 20, 2013
Page 5
Consideration of Change Order No. 1 to Contract with Water Well Solutions for Repairs to
Deep Well #3
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to approve the
change order with Water Well Solutions for work related to the repairs to Deep Well 3 in the
amount of $27,080 in order to maintain sufficient water supply to ensure good operational
condition of the city’s water system. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None.
Announcements from Council
Councilmember Dunne invited the public to attend the Community Thanksgiving Dinner being
held on November 28th from 11am – 2pm at the First United Methodist at 216 E. Highland
Avenue.
Announcements from Staff
Laura Valdez, Administrative Intern, announced upcoming city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
The meeting adjourned at 9:40 p.m.
s/ Kimberly Dewis December 4, 2013
Kimberly Dewis, City Clerk Date Approved