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COMMITTEE OF THE WHOLE MEETING
November 6, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 5:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
2014 Budget Presentation
City Manager Stegall provided an overview of the upcoming budget and a presentation. A copy
of the presentation is on file in the City Clerk’s office. He noted the schedule of meetings and
when the approved budget needed to be filed with the county.
City Manager Stegall outlined three important points for the 2014 budget: revenue diversification
to reduce property taxes is complete; unfunded mandates from the state and federal government
could be additional financial burdens in the future; and the city council continues to refine focus
with only a .07% increase to the budget for 2014. City Manager Stegall proposed moving from
the five year plan to a three year rolling forecast that provides for quarterly reviews of the city’s
financial status and integration with the strategic plan.
Stormwater Utility
City Manager Stegall provided background information regarding the stormwater utility and
asked the Council for policy direction. He noted that there would be a technical report regarding
the status of stormwater management presented from the consultant.
There was discussion regarding legislation that would allow the county to implement a
stormwater utility fee program and its potential impact on the city.
Councilmember Gavin made a motion, seconded by Councilmember Prigge, to remove
references to the stormwater utility fee from the previous five year plans. Upon a roll call vote:
Yeas: Councilmembers Gavin, Moeller, Powell, Prigge, and Shaw. Nays: Councilmembers
Dunne, Rauschenberger, Steffen and Mayor Kaptain.
There was discussion regarding the removal of the stormwater utility fee reference, the status of
revenue diversification without the utility fee, the impact of the consultant’s report on the utility
fee, and if the fee had been included in the proposed 2014 budget.
Councilmember Powell made a motion, seconded by Councilmember Moeller, to accept staff’s
recommendation to remove from the 2014 budget consideration the stormwater utility fee. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
November 6, 2013
Page 2
Illinois Tollway I-90 Construction Presentation
Rocco Zucchero, Deputy Chief of Engineering for Planning, provided an update on the I-90
Construction project. A copy of the presentation is on file in the City Clerk’s office. He
provided information regarding Route 47, Route 25 and Route 31 interchanges, the Fox River
Bridge and the associated pedestrian bridge.
There was discussion about the local firms being used, the communication to the public
regarding the project, and the impact in the area surrounding the project.
Adjourn to the City Council Meeting
Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adjourn the
meeting and reconvene after the City Council meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
The meeting adjourned at 7:05 p.m.
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to reconvene the
Committee of the Whole at 8:00 p.m. Present: Councilmembers Dunne, Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
minutes of the October 23, 2013, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Agreement with the Village of Sleepy Hollow for the Sale of Water
There was a discussion regarding the terms of agreement including costs of water, surcharges,
length of contract, and amount of water utilized.
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to provide potable
water to the Village of Sleepy Hollow for a twenty year period. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
November 6, 2013
Page 3
Consideration of Resolution Establishing a Schedule and Funding Policies and Priorities
for the 2014 Community Development Block Grant Program Year
Councilmember Moeller made a motion, seconded by Councilmember Dunne, to develop viable
urban communities through the provision of decent, safe and sanitary housing; suitable living
environments; and expanded economic development opportunities. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Contract with Municipal Collections of America and Amendments to City
Ordinances 11.62.110.E, 11.62.130 and 11.62.150
Deputy Police Chief Bill Wolf provided information regarding the proposed code changes. There
was discussion regarding collection rates, level of fines, towing, booting, and other avenues to
assist in collection of fines owed.
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to improve the
ability to collect un-paid parking and adjudication fines. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Amendment to Elgin Municipal Code Ordinance Chapter 10.44 Allowing
for Enhanced Enforcement Capabilities of the Chronic Nuisance Properties within the City
of Elgin
Police Commander Ana Lalley provided a presentation regarding the proposed changes and the
impact they would have on current operations. A copy of the presentation is on file in the City
Clerk’s office.
There was discussion regarding how cases are handled currently, the benefits of making the code
changes, and the impact of the landlord training requirement.
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to provide stronger
nuisance property enforcement by addressing issues of violation timing, expanding violation
definitions and affording other general process improvements. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
November 6, 2013
Page 4
Announcements from Council
Councilmember Powell congratulated Dan Rich on winning the Daily Herald’s Cook of the
Week contest. She also noted the success of the recent Fallback Festival, sponsored by the
Cultural Arts Commission, and the discussion that was held on why arts matter in a community.
Councilmember Moeller thanked all the volunteers that helped during the Nightmare on Chicago
Street event. She suggested that perhaps a recognition event for all of the city’s volunteers
should be organized.
Councilmember Dunne noted after a recent event he attended at the Hemmens Cultural Center
the positive feedback he received regarding the event and the facility.
Announcements from Staff
Laura Valdez, Administrative Intern, announced upcoming city events.
Adjournment
Councilmember Moeller made a motion, seconded by Councilmember Dunne, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 9:05 p.m.
s/ Kimberly Dewis November 20, 2013
Kimberly Dewis, City Clerk Date Approved