HomeMy WebLinkAboutu - October 23, 2013 COW
COMMITTEE OF THE WHOLE MEETING
October 23, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve the
minutes of the October 9, 2013, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Judson University Strategy Plan - Dr. Crume
President of Judson University, Dr. Gene Crume, provided a presentation regarding the
university’s Strategic Plan. A copy of the presentation is on file in the City Clerk’s office.
Consideration of Economic Incentive Agreement with Ron Hopkins Ford, Inc.
There was a discussion regarding the terms of the incentive agreement and the history of
incentives for car dealerships in the city.
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to approve the
economic incentive agreement with Ron Hopkins Ford, Inc. in an amount not to exceed $15,000
as well as waiving building permit fees in order to induce one million dollars in facility
improvements to an existing new car automobile dealership on Chicago Street. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Electric Vehicle Charging Station Installation
Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve the
installation of three additional electric vehicle‐charging stations in Elgin’s parking decks.
There was discussion regarding the annual costs for a charging station the usage of the current
stations, if there were opportunities to have a sponsor for those costs, and the role of the
Sustainability Commission and the sustainability action plan.
Committee of the Whole
October 23, 2013
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Councilmember Shaw made a motion, seconded by Councilmember Gavin, to table approval of
the installation of the electric vehicle charging stations until an ongoing sponsorship can be
obtained. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Prigge, Rauschenberger,
and Shaw. Nays: Councilmembers Moeller, Powell, Steffen, and Mayor Kaptain.
Consideration of Agreement with Azavar Audit Solutions to perform Utility Bill Audit
Services
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to enter into an
agreement with Azavar Audit Solutions to review the city’s electric, thermal and wireless phone
bills for accuracy and obtain refunds or on-going savings. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of BasicGov Software Implementation
Dan Ault, Management Analyst, provided a presentation regarding the impact of the BasicGov
Software implementation. A copy of the presentation is on file in the City Clerk’s office. Mr.
Ault noted that this implementation would allow the city to deliver high quality services for the
lowest possible costs.
There was a discussion regarding how the software would be implemented, how it would
interface with various systems, and what types of security measures were available. Also
discussed were the ongoing annual costs, the types of data that would be obtained and
performance measurements.
Councilmember Moeller made a motion, seconded by Councilmember Dunne, to award contracts
for the implementation of the Salesforce applications BasicGov, Monexa and Asset Optics.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Adjournment
Councilmember Moeller made a motion, seconded by Councilmember Gavin, to the meeting.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:35 p.m.
s/ Kimberly Dewis November 6, 2013
Kimberly Dewis, City Clerk Date Approved