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COMMITTEE OF THE WHOLE MEETING
October 9, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
minutes of the September 25, 2013, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor
Kaptain. Nays: None. Councilmember Shaw abstained.
Strategic Planning Advisory Commission Presentation
Chair of the Strategic Planning Advisory Commission, Bill Briska, provided a presentation
regarding what the commission has completed to date and the topics they will review in 2014.
A copy of the presentation is on file in the City Clerk’s office.
Business License Background Report
Assistant City Manager Rick Kozal presented information regarding the business license
including the legislative history, the reasons behind its adoption, and the fee structure.
There was discussion regarding the cost per application, the compliance rate, and the quality of
the initial data set.
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to immediately
repeal the business license in its current form. Upon a roll call vote: Yeas: Councilmembers
Gavin, Prigge, and Shaw. Nays: Councilmembers Dunne, Moeller, Powell, Rauschenberger,
Steffen, and Mayor Kaptain. Motion failed.
Also discussed was the business license renewal process and timetable, how much revenue is
generated by fee, how the revenue is put to use, and the impact if the fee was removed.
Councilmember Moeller made a motion, seconded by Councilmember Powell, to direct staff to
provide data on the impact on the 2014 budget and the five year financial plan if the business
license fee were removed. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller,
Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Prigge,
and Shaw. Motion passed.
Committee of the Whole
October 9, 2013
Page 2
Consideration of Contract with Cuisine America as the Featured Caterer at the Centre of
Elgin Heritage Ballroom and Rental Facilities
Councilmember Dunne made a motion, seconded by Councilmember Gavin, to approve the
contract with Cuisine America as the featured caterer and to provide options to meet the demand
for more catering alternatives in order to service the wide cultural make‐up of the community as
well as varying price points for food choices at The Centre of Elgin. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Consideration of an Amendment the Sub-Recipient Agreement with The Larkin Center for
Community Development Block Grant 2012-2013 Program Year
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to approve an
amendment in the amount of $10,120 to the sub-recipient agreement with The Larkin Center for
Community Development Block Grant for the 2012-2013 Program Year. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen,
and Mayor Kaptain. Nays: None.
Consideration of Contract with Konica Minolta Business Solutions for Eighteen Digital
Copiers (RFP 13-054)
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to approve a
contract with Konica Minolta Business Solutions in the amount of $150,531 for the lease of
fifteen black and white and three color multi-functional devices to expedite services, increase
efficiencies, and which represent an essential component of the city’s efforts to create a
sustainable records management program. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Professional Services Agreement with Lobbyist Dan Shomon, Inc. for
2013 and 2014
There was discussion regarding how the lobbyist is chosen, what other agencies do for the city in
regards to lobbying, and how results are determined.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
professional services agreement with Dan Shomon, Inc. in the amount of $84,000 for lobbying
services to maximize the city’s influence in proposed legislation and administrative regulations
affecting municipal operations. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
October 9, 2013
Page 3
Not For Profit Funding Councilman Prigge
Councilmember Prigge introduced an alternate form of funding for not for profit organizations
based on the budget and fundraising efforts of the group. There was a discussion regarding the
timetable of the change, the impact of purchase of service agreements, and the city’s current
method for funding not for profits.
Announcements from Council
Councilmember Gavin provided the latest unemployment figures for the City of Elgin and
indicated that unemployment had fallen to 9.0%.
Councilmember Powell acknowledged the efforts of those involved in completing the Phase Two
of the Veteran’s Memorial and complimented those involved in the recent dedication.
Councilmember Dunne thanked those involved in the recent Love Elgin Day for making it a
successful event.
Announcements from Staff
Laura Valdez, Administrative Intern, announced upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Dunne, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:50 p.m.
s/ Kimberly Dewis October 23, 2013
Kimberly Dewis, City Clerk Date Approved