HomeMy WebLinkAboutr - September 25, 2013 COW COMMITTEE OF THE WHOLE MEETING September 25, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Steffen, and Mayor Kaptain. Absent: Councilmember Shaw.
Approval of Minutes
Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to approve the
minutes of the September 11, 2013, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor
Kaptain. Nays: None.
Consideration of Renewal of the Liability, Crime and Workers’ Compensation Insurance
Programs for the Period October 1, 2013 through September 30, 2014
Councilmember Moeller made a motion, seconded by Councilmember Dunne, to accept
Travelers Insurance Company’s proposal for renewal of liability and crime insurance for an
annual premium of $504,539 and accept Safety National’s proposal for renewal of excess
workers’ compensation insurance for an annual premium of $163,033. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Asset Optics Software License Agreement and Professional Services for
Implementation
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve a
software license agreement and professional services agreement for implementing the software
with Asset Optics in the amount of $66,300. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays:
None.
Strategic Planning Advisory Commission Presentation
City Manager Stegall asked to postpone the presentation until the next regularly scheduled
Committee of the Whole meeting to be held on October 9, 2013.
Committee of the Whole
September 25, 2013
Page 2
Consideration of Agreements with the Illinois Department of Transportation and
TranSystems for the Elgin Bikeway Route 1
There was discussion regarding the liability of installing designated bike lanes and the number of
lawsuits the city has faced in the past regarding bike injuries. Also discussion was the loss of
street parking and the financial impact if the project isn’t completed based on the terms of the
grant program.
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to execute the
engineering agreement with the Illinois Department of Transportation and the construction
engineering services agreement with TranSystems for the Elgin Bikeway Route 1 Federal Grant
Award Project in the amount of $139,840. Upon a roll call vote: Yeas: Councilmembers
Dunne, Moeller, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers
Gavin and Prigge.
Consideration of Implement Parking Restrictions for Elgin Bikeway Route 1
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve
implementing parking restrictions in order to meet Federal Guidelines in the design of Elgin
Bikeway Route 1. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin and Prigge.
Consideration of Pet Health and Safety Event
There was discussion regarding the number of residents served at past events, the sponsorship
and how staffing is addressed at the event.
Councilmember Prigge made a motion, seconded by Councilmember Steffen, to provide Elgin
citizens with low-cost pet vaccinations, booster shots, county registration and an optional
microchip. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell,
Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment to the Residential Conversion Program Selection Priorities
and Adopt an Ordinance to Approve a List of Selected Recipients for the 2013 Residential
Conversion Grant Program
There was discussion regarding how the wait list for the program was scored, how there is
potential for the loss of rent, and how number of units to be removed is handled.
Committee of the Whole
September 25, 2013
Page 3
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to approve the list
of selected recipients for the Residential Conversion Grant Program in the amount of $231,000
by awarding grants to owners of lawful non-conforming residential properties to return the
property to a lawful conforming state. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment to Section 14.08.116 of the Elgin Municipal Code regulating
the Sanitary Sewer Lateral Repair Assistance Program
Councilmember Gavin made a motion, seconded by Councilmember Powell, to amend the
program guidelines to restrict assistance to residential property owners who reside at the property
where repairs are performed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Economic Incentive Agreement with Brilliance Subaru of Elgin, Inc.
The terms of the incentive agreement were reviewed including the sales tax sharing portion.
Councilmember Rauschenberger stated she is not in favor of incentive agreements and would
like to see data regarding past agreements.
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
economic incentive agreement with Brilliance Subaru of Elgin, Inc. that waives building permit
fees and rebates twenty‐five percent of the sales tax revenue generated by the dealership during a
ten‐year term. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: Councilmember Rauschenberger.
Announcements from Council
Councilmember Dunne invited residents to attend the dedication of phase two of the Veterans
Memorial being held at 10:00 a.m. on Saturday, September 28th.
Councilmember Moeller thanked the organizers of the recent film festival and noted that
attendance was at 750 this year. Also she reminded residents that Love Elgin day would be held
starting at 9:00 a.m. on September 28th.
Councilmember Gavin commented on the city hosting “The Wall that Heals” recently. He noted
several thousands came through to pay their respects to those that lost their lives in Vietnam.
Mayor Kaptain announced that there would be a Elgin International Thai Concert at the Heritage
Ballroom on October 20th.
Committee of the Whole
September 25, 2013
Page 4
Announcements from Staff
Laura Valdez, Administrative Intern, announced upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:35 p.m.
s/ Kimberly Dewis October 9, 2013
Kimberly Dewis, City Clerk Date Approved