HomeMy WebLinkAboutp - August 28, 2013 COW
COMMITTEE OF THE WHOLE MEETING
August 28, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve the
minutes of the, 2013, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Councilmember Steffen abstained.
PACE I-90 Market Expansion Project Presentation
Charlotte O’Donnell and Brandy Kellom, representatives of PACE, provided a presentation
regarding the future market expansion along I-90. A copy of the presentation is on file in the
City Clerk’s office.
There was discussion regarding other service lines, the estimate commute time of the expanded
routes, ridership numbers and cost of the expansion.
Legislative Update - Dan Shoman
Lobbyist Dan Shoman provided an update on local government funding, pension reform, and the
Elgin Community College and City of Elgin land acquisition effort.
Consideration of Agreement with Northern Illinois University for an Internship Program
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to approve a
contract with Northern Illinois University in the amount of $38,642 for an internship project
agreement to provide interns with valuable and relevant work experience and afford the city with
the services of the next generation of professionals at an extremely reasonable cost. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
August 28, 2013
Page 2
Consideration of Consulting Services Agreement with JJR SmithGroup for Americans
with Disabilities Act Improvements to the Sports Complex Softball Fields
There was a discussion surrounding how the site was selected and the obligations imposed from
the Americans with Disabilities Act to perform the improvements.
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
agreement with JJR SmithGroup in the amount of $24,500 to execute improvements to the
Sports Complex softball fields to comply with the Americans with Disabilities Act and to make
the fields handicap accessible for all residents and guests. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Amendment No. 1 with Christopher B. Burke Engineering, Ltd. to Add
Construction Administration Engineering Services for 2013 Street Resurfacing Project
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to amend the
current professional services agreement with Christopher B. Burke Engineering, Ltd. in the
amount of $87,292 to ensure quality infrastructure and strengthen the city’s neighborhoods by
administrating the construction of the 2013 Street Resurfacing Project. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None. Councilmember Moeller abstained.
Consideration of Sales Tax Sharing Agreement with Butera Market
There was discussion regarding the terms of the agreement, including fee waivers, if other
grocery stores had been interested in the location, and the impact on the surrounding area.
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve the
sales tax sharing agreement with Butera Market that rebates one‐half of the sales tax revenue
generated by a new grocery store in an amount not to exceed $500,000 for a ten year term. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Shaw, Steffen, and
Mayor Kaptain. Nays: Councilmember Prigge. Councilmember Rauschenberger abstained.
Consideration of Demolition Assistance Related to the Property at 212 Dundee Avenue
There was a discussion regarding the current status of the property and what would be done once
the building was demolished.
Committee of the Whole
August 28, 2013
Page 3
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve an
agreement with Z Investments, LLC in the amount of $27,940 to demolish the vacant property at
212 Dundee Avenue to enhance the opportunity for retail development in the downtown. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Powell announced the LULAC Education Forum being held from 3:00 p.m. to
5:00 p.m. on September 7, 2013, at the Gail Borden Library. The program is a partnership with
the Youth Leadership Academy, Judson University and the City of Elgin.
Councilmember Prigge thanked the Police Department staff, including Kristie Hilton and Cherie
Aschenbrenner, for their work on a successful National Night Out.
Councilmember Shaw announced the upcoming Love Elgin day being held September 28th from
9:00 a.m. -3:00 p.m. He noted that they were looking for volunteers and that information could
be found at www.loveelginday.org.
Councilmember Rauschenberger commented on the recent Joan Jett concert hosted by Grand
Victoria Casino.
Councilmember Gavin wished residents a happy and safe Labor Day weekend and invited them
to participate in the International Fest (I-Fest) taking place on Saturday, August 31st.
Announcements from Staff
Laura Valdez, Administrative Intern, announced upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:23 p.m.
s/ Kimberly Dewis September 11, 2013
Kimberly Dewis, City Clerk Date Approved