HomeMy WebLinkAbouto - August 14, 2013 COW COMMITTEE OF THE WHOLE MEETING August 14, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, and Mayor Kaptain. Absent: Councilmember Steffen.
Approval of Minutes
Councilmember Moeller made a motion, seconded by Councilmember Shaw, to approve the
minutes of the July 24, 2013, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Councilmember Dunne abstained.
Consideration of Adoption of an Ordinance to Approve the List of Selected Recipients to
Participate in the 2013 50/50 Historic Architectural Rehabilitation Grant Program
Councilmember Moeller made a motion, seconded by Councilmember Powell, to remove the
above item from the table for consideration. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, and Mayor Kaptain. Nays: None.
Councilmember Shaw abstained.
Councilmember Powell made a motion, seconded by Councilmember Moeller, to award a grant
to owners of historic landmark properties or those located within the city’s historic districts for
exterior rehabilitation and restoration work to their residential properties. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and
Mayor Kaptain. Nays: None.
Consideration of Adoption of an Ordinance to Approve the List of Selected Recipients to
Participate in the 2013 75/25 Historic Architectural Rehabilitation Grant Program
Councilmember Moeller made a motion, seconded by Councilmember Gavin, to remove the
above item from the table for consideration. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays:
None.
Councilmember Moeller made a motion, seconded by Councilmember Powell, to award a grant
to owners of properties located within the city’s historic districts for exterior rehabilitation and
restoration work to their residential properties. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays:
None.
Committee of the Whole
August 14, 2013
Page 2
Consideration of Acceptance of the Firefighter’s Support Foundation Equipment Grant for
the Purchasing of Two iPads and Hazmat Applications for the Elgin Fire Department
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to accept a grant
opportunity from the Firefighter’s Support Foundation in the amount of $900 for the purpose of
purchasing two iPads and Hazmat applications for the Elgin Fire Department. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw,
and Mayor Kaptain. Nays: None.
Consideration of Grease Trap Incentive Program Assistance for 64 S. Grove, Chooch’s
Pizzeria
There was an overview of the grease trap incentive program and clarification on what party is
responsible for maintenance of the grease trap once it is installed.
Councilmember Moeller made a motion, seconded by Councilmember Shaw, to utilize the
Grease Trap Incentive Program in the amount of $7,500 to assist Chooch’s Pizzeria to obtain a
grease trap. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Consideration of Grease Trap Incentive Program Assistance for 74 S. Grove, On the Side
Restaurant
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to utilize the Grease
Trap Incentive program in the amount of $6,752 to assist On the Side Restaurant to obtain a
grease trap. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Consideration of Downtown Projecting Sign Assistance Program for 74 S. Grove, On the
Side Restaurant
There was discussion regarding the bid process, the amount of the subsidy, and type of signs
allowed under this program.
Councilmember Moeller made a motion, seconded by Councilmember Dunne, to utilize the
Downtown Projecting Sign Incentive program in the amount of $1,573 to assist On the Side
Restaurant to obtain a projecting sign. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Committee of the Whole
August 14, 2013
Page 3
Consideration of Downtown Projecting Sign Assistance Program for 51 S. Spring Street,
IJORERE Atelier
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to utilize the
Downtown Projecting Sign Incentive program in the amount of $2,160 to assist IJORERE
Atelier to obtain a projecting sign. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Moeller, Powell, Rauschenberger, Shaw, and Mayor Kaptain. Nays: Councilmember Prigge.
Consideration of Ordinance Amending Fee Structure for Subdivision Review and
Construction Inspection
City Manager Stegall provided an overview of the fee structure for subdivision review and
construction inspection. Councilmember Dunne asked about the citywide fee study and if a
review of the development process is included. Mr. Stegall provided an update on the fee study.
There was discussion regarding the impact of the proposed change on the developers, if this
change would continue to cover the costs that are incurred by the city, and how the change would
be implemented.
Councilmember Prigge made a motion, seconded by Councilmember Shaw, to approve moving
forward with a proposed ordinance to streamline the fee structure for the review and construction
inspection for subdivision development applications requiring the engineering department’s
services. Upon a roll call vote: Yeas: Councilmembers Gavin, Moeller, Powell, Prigge, Shaw,
and Mayor Kaptain. Nays: Councilmembers Dunne and Rauschenberger.
Consideration of Amendment to Chapter 11 of the Elgin Municipal Code: Vehicles and
Traffic
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to amend the Elgin
Municipal Code and to replace existing “no parking November through March” restriction on
Cimarron Court with “no parking this side of street” restriction. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor
Kaptain. Nays: None.
Consideration of Sub-Recipient Agreements with Various Elgin-Based Not-for-Profit
Organizations for 2013 Community Development Block Grant
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve the
execution of Program Year 2013 Community Development Block Grant Sub‐Recipient
Agreements in the combined total amount of $359,890 to provide federal grant funding for
various Elgin‐based not‐for‐profit organizations. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays:
None.
Committee of the Whole
August 14, 2013
Page 4
Consideration of Honorary Street Name Designation of “Middleby Way” for Toastmaster
Drive
Councilmember Gavin made a motion, seconded by Councilmember Prigge, to authorize the
designation of Toastmaster Drive as honorary Middleby Way to honor Elgin business, Middleby
Corporation. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Consideration of Recognition of Leo Nelson’s Role in the Building of the Riverside Water
Treatment Plant
Councilmember Gavin suggested that it would be appropriate to name the building after
Councilmember Gilliam. There was discussion regarding the history of the plant and Leo
Nelson’s role.
Councilmember Dunne made a motion, seconded by Councilmember Powell, to rename the
Riverside Drive Water Treatment Plant to the Leo Nelson Water Treatment Plant to honor his
leadership and commitment in providing Elgin with a reliable permanent source of quality water.
Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Rauschenberger,
Shaw, and Mayor Kaptain. Nays: Councilmember Gavin.
Consideration of Amending the 2013 City Council Meeting Schedule
There was an overview of the upcoming dates and when the budget discussions would begin.
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to amend the
schedule of city council meetings for 2013 to comply with requirements of the Open Meetings
Act. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Consideration Tabled of the 2014 City Council Meeting Schedule
There was discussion regarding the four (4) policy discussion workshops dates and perhaps
adding citizen’s forums on a Saturday in the first and third quarters.
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to table
discussion regarding establishing a schedule of city council meetings for 2014 to comply with
requirements of the Open Meetings Act. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
Committee of the Whole
August 14, 2013
Page 5
Announcements from Council
Councilmember Moeller congratulated Danny’s on Douglas for being named as a one of the Ten
(10) Best Deep Dish Pizza’s in Chicago.
Councilmember Gavin provided unemployment numbers from a recent Workforce Development
Committee meeting he attended. He also provided information regarding manufacturing career
internship programs. A link to this information would be placed on the city’s website.
Councilmember Dunne announced that on September 19th the traveling Vietnam Wall would be
in Elgin and he would have information about events relating to the wall in the near future.
Announcements from Staff
Laura Valdez, Administrative Intern, announced upcoming city events.
Adjournment
Councilmember Moeller made a motion, seconded by Councilmember Shaw, to adjourn and go
into the regular City Council Meeting. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:15 p.m.
s/ Kimberly Dewis August 28, 2013
Kimberly Dewis, City Clerk Date Approved