HomeMy WebLinkAboutm - July 10, 2013 COW
COMMITTEE OF THE WHOLE MEETING
July 10, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to approve, with
correction regarding the proclamation for Cauquenes, Chile noted by Councilmember Prigge, the
minutes of the June 26, 2013, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Elgin Housing Market Presentation
Chris Huecksteadt of Metrostudy provided information regarding the regional housing market
and Elgin specifically. The presentation is on file in the City Clerk’s office.
There was discussion regarding tracking foreclosures and rental properties, and trends in future
development.
Discussion Concerning Financial Support of the Elgin Symphony Orchestra (ESO)
City Manager Stegall reviewed previously present ed information about the Symphony’s financial
status and possible plans to assist the orchestra.
There was discussion regarding volume discounts for the ESO and other not-for-profit
organizations. Also discussed was the length of repayment of any loan provided to the ESO and
different financial assistance scenarios. A related area of concern that was discussed was the
Hemmens Cultural Center and its structural needs in the long term.
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to direct staff to
draft a plan for financial support of the Elgin Symphony Orchestra. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor
Kaptain. Nays: Councilmember Gavin.
Committee of the Whole
July 10, 2013
Page 2
Recess
Councilmember Moeller made a motion, seconded by Councilmember Powell, to recess the
meeting and go into the City Council meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Reconvene
Councilmember Moeller made a motion, seconded by Councilmember Gavin, to reconvene the
Committee of the Whole meeting at 8:32 p.m. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Engineering Services Agreement with Collins Engineers, Inc. to Provide
Annual Inspection Services for the Kimball Street Dam
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve the
engineering services agreement with Collins Engineers, Inc. in the amount of $53,760 over six
years to provide mandatory inspection and ensure quality infrastructure to maintain the city’s
investment in the Fox River and water treatment plant. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements within Multi-Family Portions of
Princeton West Phases 1, 2 and 3 Subdivisions
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to accept the
public improvements for ownership and maintenance in the multi-family portion of Princeton
West Phases 1, 2 and 3 in the estimated five year maintenance amount of $20,276 to fulfill the
city’s obligation to maintain reliable infrastructure for serving business and residents. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger,
Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Plat of Easement for Public Utilities at 1385 Madeline Lane
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to accept the
public utility easement at 1385 Madeline Lane for the purpose of utility operations and
maintenance to enable the city to enter onto private property to maintain public infrastructure.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
July 10, 2013
Page 3
Consideration of Amendment No. 1 with Homer L. Chastain and Associates, LLP to Add
Construction Administration Engineering Services for Hammond-Cookane 2013 Street
Rehabilitation Project
Councilmember Steffen made a motion, seconded by Councilmember Powell, to amend the
current professional services agreement with Home L. Chastain and Associates, LLP, Inc. in the
amount of $178,650 to ensure quality infrastructure and strengthen the city’s neighborhoods by
administrating the construction of a street rehabilitation project. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Amendment No. 7 to Engineering Services Agreement with TranSystems,
Inc. for the 2014 CBD Streetscape Project
There was discussion regarding sidewalk materials, if there were other phases and the impact on
traffic.
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to amend the
current engineering services agreement with TranSystems Inc. for the 2014 CBD Streetscape
Project in the amount of $421,474 to improve, maintain and enhance the streetscape and
pavement infrastructure in the central business district. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Steffen, and Mayor
Kaptain. Nays: Councilmember Shaw.
Consideration of Sole Source Purchase Agreement with Stryker Sale Corporation for the
Purchase of Power Load System
There was discussion regarding the impact on staffing, private companies to handle this type of
call, and the number of this type of call.
Councilmember Moeller made a motion, seconded by Councilmember Shaw, to approve the
purchase of the Stryker Power Load system in the amount of $32,100 to upgrade an existing
ambulance so that patients weighing up to 700 pounds can be safely loaded and unloaded from
the ambulance.. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell,
Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
July 10, 2013
Page 4
Consideration of Emergency Communications Center Dispatch Purchase of Console
Equipment Improvements with Watson Furniture Group
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to authorize the
purchase of dispatch console equipment for improvement for the emergency communications
center to Watson Furniture Group in the amount of $35,976 to create more efficient work
environment for the handling of emergency calls for service within the emergency
communications center and back up communications center. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gavin, Moeller, Powell, Prigge, Rauschenberger, Shaw, Steffen, and
Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Moeller congratulated Councilwoman Powell on being accepted by the Edgar
Fellowship which focuses on developing leadership and governing capacity in Illinois.
Councilmember Prigge announced what a proclamation is and its impact on city policy. He
noted that proclamations were ceremonial and not binding.
Councilmember Rauschenberger relayed her experiences participating in the 4th of July events
and thanked all those involved in making the events a success.
Councilmember Shaw asked that parties interested in being on the committee to explore the
options to have fireworks in the City of Elgin in 2014 to contact him via e-mail.
Announcements from Staff
Laura Valdez, Administrative Intern, announced upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Moeller, to adjourn the
meeting and go into the Executive Session for the purpose of discussing the following matters.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Moeller, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
Committee of the Whole
July 10, 2013
Page 5
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
The meeting adjourned at 8:59 p.m.
s/ Kimberly Dewis July 24, 2013
Kimberly Dewis, City Clerk Date Approved