HomeMy WebLinkAbouth - April 24, 2013 COW COMMITTEE OF THE WHOLE MEETING April 24, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Absent: Councilmember Gilliam.
Approval of Minutes
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
minutes of the, April 10, 2013, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Capital Projects Update
City Manager Stegall asked to postpone the presentation until after the new council had taken
office.
Consideration of Amendment to Agreement No. 2 with Engineering Enterprises, Inc. to
Add Construction Administration Engineering Services for a 2013 Street Rehabilitation
and the 2012 Combined Sewer Separation Project
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to amend the
current professional services agreement with Engineering Enterprises, Inc. in the amount of
$512,736 to add construction administration services. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Christopher B. Burke Engineering
Ltd. for the 2013 Neighborhood Street Resurfacing Program
Councilmember Dunne made a motion, seconded by Councilmember Powell, to authorize staff
to execute an engineering services agreement with Christopher B. Burke Engineering Ltd. in the
amount of $83,100 for the engineering services necessary to prepare, design, and bid documents
for the 2013 Neighborhood Street Resurfacing Program. Upon a roll call vote: Yeas:
Councilmembers Dunne, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Abstain: Councilmember Moeller
Committee of the Whole
April 24, 2013
Page 2
Consideration of Amendment No. 1 to Engineering Services Agreement with Burns and
McDonnell Engineering Company, Inc. to Add Design Engineering Services for Lord
Street Combined Sewer Separation Phase III to the 2014 Neighborhood Street
Rehabilitation Standish-Elm Project
Councilmember Moeller made a motion, seconded by Councilmember Powell, to amend the
current professional engineering services agreement with Burns and McDonnell Engineering
Company, Inc., in the amount of $185,040 to provide professional engineering design services
for a combined sewer separation in conjunction with ongoing maintenance of streets in order to
strengthen the city’s neighborhoods. Upon a roll call vote: Yeas: Councilmembers Dunne,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of the Edward Byrne Memorial Grant for Technology-
Related Purchases
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve the
agreement between the cities of Aurora, Elgin, Kane County and the Department of Justice for
grant funding of technology-related purchase in the amount of $18,538 in order to increase
police operational efficiencies with improved technology. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of the Illinois Emergency Management Agency/Department
of Homeland Security Urban Area Security Initiative Grant Program for the Purpose of
Hosting “Community Resiliency/Disaster Preparedness Expo” and Set Up a “Disaster
Preparedness Mobile Classroom”
Karen Flanagan, Coordinator Emergency Management, outlined the types of seminars and
vendors that would be at the preparedness expo.
Police Chief Swoboda, Fire Chief Fahy, and Karen Flanagan, Coordinator Emergency
Management, provided an update on the recent area flooding. It was noted how important
coordination, communication, and preparation are to the success of emergency operations.
Councilmember Powell made a motion, seconded by Councilmember Moeller, to accept the
grant opportunity from the Illinois Emergency Management Agency for the purpose of hosting
“Community Resiliency/Disaster Preparedness Expo” and set up a “Disaster Preparedness
Mobile Classroom” in the amount of $10,000 in order to expand community outreach and
disaster planning. Upon a roll call vote: Yeas: Councilmembers Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Dunne.
Committee of the Whole
April 24, 2013
Page 3
Consideration of Amendment to Agreement with SmithGroup JJR for Consulting Services
for Jack E. Cook Regional Park
Councilmember Powell asked if this location could be a future site for a July 4th fireworks
display. There was a discussion regarding this location including the amount of parking and the
proximity to residential areas.
Also discussed was the potential to again partner with the Village of Hoffman Estates for
Northwest Fourth Fest. Topics for consideration were fireworks, costs involved in bringing
fireworks back to Elgin this year, and the transportation issues that arise from holding such an
event.
Councilmember Prigge made a motion, seconded by Councilmember Steffen, to approve the
amendment to the agreement with JJR SmithGroup in the amount of $24,000 to acquire
consulting services to assist with the bidding, award, and construction observation services
related to the Phase I development of Jack E. Cook Regional Park. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Professional Services Agreement with SNAP Consulting and Associates
for Consulting Services for the Diversity and Inclusion Strategic Plan
Councilmember Powell made a motion, seconded by Councilmember Moeller, to approve the
execution of a professional services agreement with SNAP Consulting and Associates in the
amount of $7,350 to provide assistance and professional direction with the creation and
implementation of the city’s diversity and inclusion program. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Moeller announced on April 27th from 9:00 a.m. to 3:00 p.m. Love Elgin day
would be held. She noted there was still a need for volunteers and more information could be
found at www.loveelginday.org.
Mayor Kaptain noted that two Elgin residents were recognized by the Red Cross in the Heroes
Class of 2013. Donielle Johnston, was honored as the Emergency Medical Assistance Hero,
used her First Aid skills to assist victims of a rollover accident on I-290. Joyce Carrasco, was
honored as the Military Hero, for being the founder and director of Greater Chicago Blue Star
Mothers, a support network for military families.
Committee of the Whole
April 24, 2013
Page 4
Announcements from Staff
Aaron Cosentino, Management Analyst, announced upcoming city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:42 p.m.
s/ Kimberly Dewis May 8, 2013
Kimberly Dewis, City Clerk Date Approved