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COMMITTEE OF THE WHOLE MEETING
March 20, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Powell made a motion, seconded by Councilmember Moeller, to approve the
minutes of the March 6, 2013, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Downtown Neighborhood Association Presentation
Jason Pawlowski, Managing Director of the Downtown Neighborhood Association, and Don
Obenauf, Economic Development Director, presented information regarding what the Downtown
Neighborhood Association accomplished in 2012 and its plans for 2013. A copy of the
presentation is on file in the City Clerk’s office.
There was discussion regarding business recruitment and retention efforts, ideas for retail, the
special service area progress, and feedback on current programs.
Youth Leadership Academy Service Learning Group Presentation
Councilmember Powell provided information regarding this year’s Youth Leadership Academy
Service project. The group conducted research about local consolidated elections. Based on
this research they created a video, shown at the meeting, highlighting the importance of these
elections.
Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adjourn the
meeting and go into the regular City Council meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
The meeting adjourned at 7:00 p.m.
Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to reconvene the
Committee of the Whole meeting at 7:25 p.m. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
March 20, 2013
Page 2
Consideration of Amendment to Chapter 11 of the Elgin Municipal Code: Vehicles and
Traffic
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to install a stop
sign for southbound traffic at the intersection of Erie Street and Lyle Avenue at a cost of $400 in
order to improve the safety of one of Elgin’s intersections. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of 2013 Riverboat Grant Award Recommendations
There was discussion regarding the funding levels, if funds should be used toward public safety
vehicle replacements, and what the level of funding would be for the Ride in Kane program.
Councilmember Powell made a motion, seconded by Councilmember Moeller, to approve the
recommended list from option A of grant awardees in the total of $367,946 to assist and support
local not-for-profit agencies in providing social services to the community. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. Nays:
Councilmember Prigge.
Consideration of Agreement with Layne Christensen Co. to Replace a Byron Jackson
Motor for Slade Well #4
Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to replace the
Byron Jackson submersible motor through Layne Christensen, Co. with a rebuilt motor in the
amount of $87,500 to fulfill the city’s obligation to maintain reliable infrastructure. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
Consideration of Agreement with Graybar Electrical Company, Inc. for Purchase and
Installation of Electric Motor Variable Frequency Drives
Councilmember Moeller made a motion, seconded by Councilmember Powell, to award a
contract to Graybar Electrical Company, Inc. for the purchase and installation of ten variable
frequency drives utilizing the US Communities Government Purchasing Cooperative Contract in
the amount of $69,726 to replace existing motor starters to improve operational process control
and electrical efficiency. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
March 20, 2013
Page 3
Consideration of Sub-Recipient Agreement with Wayside Cross Ministries Center in Elgin
for 2012-2013 Community Development Block Grant
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
execution of a Program Year 2012-2013 Community Development Block Grant Sub-Recipient
Agreement with Wayside Cross Ministries Center in Elgin in the amount of $25,000 to provide
federal grant funding for an Elgin-based not-for-profit organization to offset the cost of
subleasing space while providing a safe daytime shelter and connection with support services to
homeless individuals in the greater Elgin area. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with Civiltech Engineering, Inc. for the
2014 Neighborhood Street Rehabilitation Royal-Abbott-Garden Crescent Project
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to authorize an
engineering services agreement with Civiltech Engineering, Inc. in the amount of $234,530 for
engineering services necessary to prepare, design and bid documents for the 2014 Neighborhood
Street Rehabilitation Royal-Abbott-Garden Crescent project. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of 2013 Youth Sports Capital Improvement Grants
Councilmember Dunne made a motion, seconded by Councilmember Powell, to approve the
2013 Youth Sports Capital Improvement Grants as recommended by the Parks and Recreation
Advisory Board in the amount of $49,000 to provide financial assistance to Elgin-based youth
sports organizations for making capital improvements on the city-owned property at which their
leagues operate. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Purchase of Service Agreement with the Downtown Neighborhood
Association
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the
purchase of services of agreement with the Downtown Neighborhood Association of Elgin in the
amount of $135,000 to provide economic development services, including assistance to small
businesses. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
March 20, 2013
Page 4
Elgin Symphony Orchestra - Councilman Prigge
Councilmember Prigge asked City Manager Stegall for the status of his discussions with the
Elgin Symphony Orchestra (ESO). Mr. Stegall indicated that discussions are ongoing and the
ESO is working to resolve the outstanding issues with the City. He also indicated that he would
have more information to provide to council after his next meeting with the interim director.
Announcements from Council
Councilmember Dunne reminded the public about the “Hiring our Heroes” event on March 21st
from 9 a.m. to noon at the Palmer House. Councilmember Dunne also encouraged residents to
participate in Earth Hours on March 23rd at 8:30 p.m.
Councilmember Prigge commended the Elgin Police Department on their efforts to apprehend a
suspect in a recent murder. He also congratulated the Elgin Community College (ECC)
women’s basketball team on making it to the NJCAA Division II National Playoffs. Finally, he
announced the upcoming Pet Health Fair to be held April 20th at the Hemmens Cultural Center.
Councilmember Gilliam thanked the Public Works Department for great work on snow removal
this year.
Councilmember Steffen announced a Job Fair at the Elgin Community College, Building J on
April 9th from 10 a.m. – 4 p.m. He noted that the morning portion would be for veterans.
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
Pending, Probable or Imminent Litigation Against, Affecting, or on Behalf of the
Public Body Before a Court or Administrative Tribunal - Exempt Under Section
120/2(c)(11) of the Open Meetings Act
Committee of the Whole
March 20, 2013
Page 5
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
The meeting adjourned at 8:15 p.m.
s/ Kimberly Dewis April 10, 2013
Kimberly Dewis, City Clerk Date Approved