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HomeMy WebLinkAboute - March 6, 2013 COW COMMITTEE OF THE WHOLE MEETING March 6, 2013 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the minutes of the February 27, 2013, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Moeller abstained. Predictive Policing Presentation Police Chief Swoboda and Commander Bill Wolf provided information regarding a new tool the Police Department has been utilizing; Predicative Policing. A copy of the presentation is on file in the City Clerk’s office. They noted that the system is being used on trial basis and in conjunction with the other methods used to protect the community. There was discussion regarding other communities who are using this tool and how successful it has been in those locations. Diversity Strategic Plan Overview Human Resources Director, Gail Cohen and Phillip Reed of SNAP Consulting Group Inc. presented information regarding the draft of the diversity strategic plan. A copy of the presentation is on file in the City Clerk’s office. There was discussion about the challenge of changes the culture, how success of the program could be measured, and how long for the changes to be implemented. City Manager Stegall emphasized this was a starting point to the program and further input from the council would be necessary. Elgin Development Group (EDG) Presentation Carol Gieske, Chamber President, Michael O’Kelley, Vice President of Economic Development Group, and Michael Shales, 2012 Chamber Board Chair, presented the 2012 accomplishments and the 2013 activities of the Elgin Area Chamber. A copy of the presentation is on file in the City Clerk’s office. Committee of the Whole March 6, 2013 Page 2 There was discussion regarding assistance programs for smaller businesses, the role of volunteers at the Chamber, and how business recruitment and retention is quantified. Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn the meeting and go into the regular City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:30 p.m. Councilmember Dunne made a motion, seconded by Councilmember Moeller, to reconvene the Committee of the Whole meeting at 7:51 p.m. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. By consensus of the council Item M, amending the municipal code to allow video gaming, would be discussed first. Consideration of Whether to Amend the Elgin Municipal Code to Allow Video Gaming Within the Corporate Limits of the City of Elgin as Provided for in the Illinois Video Gaming Act Councilmember Prigge stated that this was a great economic incentive and a benefit to the entire community. Mayor Kaptain expressed his concerns about the impact of video gaming but stated he would support the proposal. Councilmember Prigge made a motion, seconded by Councilmember Moeller, to approve the proposed amendments to city ordinances to allow video gaming within the City of Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Intergovernmental Agreement with the Forest Preserve District of Kane County Providing for a Transfer of Open Space Property Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to transfer ownership of open space to the Forest Preserve District of Kane County through intergovernmental agreement. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole March 6, 2013 Page 3 Consideration of Amendment to License Agreement with the Forest Preserve District of Kane County There was discussion regarding the term of the agreement, options if the agreement needed to be extended and the estimated costs to improve the site. Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve the amendment to the license agreement with the Forest Preserve District of Kane County to delay the development of the Burnidge and Eagles Club Property. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Approval of Funding of the Fox River Study Group ($25,000) Councilmember Moeller made a motion, seconded by Councilmember Dunne, to approve the funding for the Fox River Study Group in the amount of $25,000 to support the implementation and maintenance for the on-going watershed model as a management and planning tool for the region. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Contract with Reike Office Interiors of Elgin for Purchase of Office Furniture for the New 311 Contact Center Councilmember Powell made a motion, seconded by Councilmember Dunne, to approve the purchase of furniture with Reike Office Interiors of Elgin in the amount of $53,508, to provide the 311 Citizen Advocate staff members with ergonomically designed office furniture that is manufactured locally in Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Adoption of the 2013 Official Zoning Map Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve and adopt the 2013 Official Zoning mag and comply with state statute requiring the annual adoption and publication of an official zoning map. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole March 6, 2013 Page 4 Consideration of Sub-Recipient Agreement with Kane County Office of Community Reinvestment for Community Development Block Grant Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve the execution of Program Year 2011-2012, 2012-2013, and 2013-2014 Community Development Block Grant Sub-Recipient Agreement with Kane County Office of Community Reinvestment in the amount of $118,556 to provide federal grant funding for a government based organization to provide for reimbursement of costs associated with their Lead Hazard Control Program addressing lead-based paint hazards in low- to moderate-income households throughout Kane County. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Purchase of Service Agreement with Elgin Chamber of Commerce There was a brief discussion regarding arrangement with the Chamber versus a single person handling economic development in the city. Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to contract with the Elgin Area Chamber of Commerce in the amount of $275,000 to provide economic development services including small businesses assistance, business retention outreach and foreign trade initiatives through “sister city” and other similar programs. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Renewal of Professional Services Agreement for Lobbyists Steven Nemerovski and Lawrence Suffredin, Jr. There was discussion regarding the types of activities that were being worked on and what the expectation from the council was regarding the flow of information from the lobbyists. Councilmember Powell made a motion, seconded by Councilmember Gilliam, to approve the professional services agreement for lobbying services with Steven Nemerovski and Lawrence Suffredin, Jr.in the amount of $25,000 to maximize the city’s influence in proposed legislation and administrative regulations affecting municipal operations. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole March 6, 2013 Page 5 Consideration of Contract with Verizon Wireless Utilizing the State of Illinois Statewide Wireless Master Contract for Citywide Cellular Services Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to award a contract to Verizon Wireless utilizing the State of Illinois Statewide Wireless Master Contract in the amount of $198,000 annually to maintain the availability of reliable cellular mobile data services and coverage for all city portable data devices. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Announcements from Council Councilmember Dunne announced an upcoming veteran’s resource fair being held at Elgin Community College on March 8th from 10 a.m. to 1 p.m. On March 21st from 9 a.m. to noon at the Palmer House, there would be a ‘Hiring our Heroes” event. Councilmember Steffen announced a Job Fair at the Elgin Community College, Building J on April 9th from 10 a.m. – 4 p.m. He noted that the morning portion would be for veterans. Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 8:22 p.m. s/ Kimberly Dewis March 20, 2013 Kimberly Dewis, City Clerk Date Approved