HomeMy WebLinkAboutc - February 13, 2013 COW COMMITTEE OF THE WHOLE MEETING February 13, 2013
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:15 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to approve the
minutes of the January 23, 2013, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Grand Victoria Casino Presentation
Jim Thomason, General Manager at the Grand Victoria Casino, introduced a video presentation
regarding the casino and the Grand Victoria Foundation. After the presentation, Mr. Thomason
provided an update on remodeling projects at the casino and upcoming events at Festival Park.
He stated that they are supportive of the council’s decisions regarding video gaming.
Program Year 2013-2014 Community Development Block Grant – Work Session
Community Development Director Marc Mylott provided an overview of the Block Grant
process to date and outlined the next steps. He noted that there had been nineteen applications
submitted.
Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to select projects
for tentative funding and determine the budget allocation for each for the 2013-2014 Annual
Action Plan for the Community Development Block Grant Program. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Sub-Recipient Agreement with Community Crisis Center Inc. for 2012-
2013 Community Development Block Grant
There was a discussion regarding how there came to be additional funds and how disbursements
are decided.
Committee of the Whole
February 13, 2013
Page 2
Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve the
execution of a Program Year 2012-2013 Community Development Block Grant Sub-Recipient
Agreement with Community Crisis Center Inc. in the amount of $57,500 to provide federal grant
funding to install interior flooring for an Elgin area non-for-profit social service agency that
assists women and families dealing with the trauma associated with domestic violence, sexual
assault, homelessness and other life crises. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Sub-Recipient Agreement with Housing Authority of Elgin for 2012-2013
Community Development Block Grant
Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve the
execution of a Program Year 2012-2013 Community Development Block Grant Sub-Recipient
Agreement with the Housing Authority of Elgin in the amount of $60,000 to provide federal
grant funding to install energy efficiency equipment at eight residential sites for an Elgin public
housing agency established to provide quality affordable housing for low to moderate income
families. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Sub-Recipient Agreement with Open Door Clinic of Greater Elgin for
2012-2013 Community Development Block Grant
Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve the
execution of a Program Year 2012-2013 Community Development Block Grant Sub-Recipient
Agreement with Open Door Clinic of Greater Elgin in the amount of $26,896 to provide federal
grant funding for an Elgin-based not-for-profit organization and primary HIV/AIDS service
agency for the far western suburbs of Chicago. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Approve Request for Amendment to the YWCA of Elgin for 2012-2013
Community Development Block Grant
Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve the
YWCA’s proposed amended scope of work and execute a Program Year 2012-2013 Community
Development Block Grant Sub-Recipient Agreement with YWCA in the amount of $85,000 to
provide federal grant funding for an Elgin-based not-for-profit organization providing a safe
nurturing hub of a wide range of activities and programs to women and families throughout the
Elgin area. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 13, 2013
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Consideration of Resolution Supporting City Participation in Chicago Metropolitan
Planning Agency Review of City Land Development Regulations to Implement
Recommendations of the Ferson-Otter Creek Watershed Plan
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve
participation Chicago Metropolitan Planning Agency Review to analyze city zoning, subdivision,
and stormwater regulations and outline specific amendments to implement the recommendations
of the Ferson-Otter Creek Watershed Plan. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Resolution Supporting City Participation in Chicago Metropolitan
Planning Agency Grant for the Fox Valley Homes for a Changing Region Study
Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve
participation in Fox Valley Homes for a Changing Region Study and appoint city
councilmember to project to analyze existing housing conditions, determine future housing
demands and supply trends, and develop long-term housing policy plans for the city as well as
the sub-region of Elgin, Carpentersville, East Dundee and West Dundee and develop long-term
housing policy plans. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Refunding of General Obligation Bonds, Series 2003, 2004B, 2006A,
2006B and 2007
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to authorize the
refunding of General Obligation Bond Series 2003, 2004B, 2006A, 2006B and 2007 in order to
realize significant debt service savings in the amount of $1,369,000. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Sale of General Obligation Corporate Purpose Bonds to Finance Utility
Fund and Public Safety Capital Projects
Colleen Lavery, Chief Financial Officer, stated that the philosophy of the city to minimize the
amount of debt issued when financing capital projects has been successful as a result of using
gaming revenues to fund capital needs. When funding water and sewer capital purchases all
available impact fees collected are utilized. When the issuance of debt is necessary to fund a
project, the city minimizes the debt term and will not issue debt for a period longer than the
projects expected life cycle. When the city issues debt it issues general obligation bonds rather
than revenue bonds. General obligation bonds carry a lower interest rate because it has a much
higher degree of safety as it is backed by the full faith and credit of the city’s taxing authority.
Committee of the Whole
February 13, 2013
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Revenue bonds are only guaranteed by the revenue generated from the intended project and
therefore require higher interest returns.
Ms. Lavery provided data on the benefits of an AAA credit rating. She compared the cost of the
previous four bond issues if the city had a lower rating. For example, if the rating had been only
an A, the city would have paid an additional $1,985,000. There was discussion regarding the
city’s credit rating and how it compared to other communities in the area.
Councilmember Dunne made a motion, seconded by Councilmember Powell, to authorize the
sale of $17.475 million in General Obligation Corporate Purpose Bonds, Series 2013. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements within Providence Unit 2B
Subdivision
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve the
acceptance of the public improvements at an estimated five year cost of $16,907 for ownership
and maintenance in the Providence Unit 2B Subdivision. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Engineering Services Agreement with Burns and McDonnell Engineering
Company, Inc. for the 2014 Neighborhood Street Rehabilitation Standish-Elm Project
Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to execute an
agreement with Burns and McDonnell Engineering Company, Inc. for the engineering services
necessary to prepare, design and bid documents for the 2014 Neighborhood Street Rehabilitation
Standish-Elm project in the amount of $620,704. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Engineering Services Agreement with HR Green for the Bluff City
Boulevard Sewer Separation Project
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
professional engineering services agreement with H.R. Green, Inc. in the amount of $211,750 to
provide professional engineering design services for combined sewer separation in order to
strengthen the city’s neighborhoods and the overall appearance of the community. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gilliam, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None. Councilmember Moeller abstained.
Committee of the Whole
February 13, 2013
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Consideration of Amendment to Contract with Burns and McDonnell for Arc Flash Study
Councilmember Moeller made a motion, seconded by Councilmember Powell, to approve
contract amendment with Burns & McDonnell Engineering, Inc. in the amount of $90,418 to
continue the process of an arc flash study to meet the requirements of the National Fire
Protection Association and Occupational Safety and Health Administration. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
Consideration of Approval of an Intergovernmental Maintenance Facility Agreement with
Hanover Township Road District
Craig Ochoa, Hanover Township Highway Commissioner, thanked the council for continuing
the successful relationship with the Township. There was a brief discussion regarding the
savings involved and the roads that were affected.
Councilmember Powell made a motion, seconded by Councilmember Moeller, to extend the
intergovernmental agreement with Hanover Township Road District to provide greater
efficiencies in service delivery in snow plowing and salting by the city and the road district.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None.
Consideration of Annual Motor Fuel Tax Resolution and Roadway Program Management
Services with Wills Burke Kelsey and Associates, LLP
Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to approve the
annual motor fuel tax resolution and the three-year agreement with Wills, Burke, Kelsey and
Associates LLP for Annual Roadway Project Program Management Services in the amount of
$207,450 (2013 Project Costs). Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with Ray O'Herron Uniforms (RFP 13-004) for Fire
Department Uniforms
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the
award of a two-year contract for fire department uniforms to Ray O’Herron Uniforms in the
amount of $65,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 13, 2013
Page 6
Consideration of Ordinance to Require a Minimum Percentage of Elgin Resident Workers
on certain City Construction Contracts and to Provide for Bid Incentives for the Utilization
of Apprentices who are Elgin Residents
There was discussion regarding how to monitor this policy and the results of a similar program in
the city of Chicago.
Councilmember Gilliam made a motion, seconded by Councilmember Powell, to approve an
ordinance that would potentially provide alternatives for increased employment opportunities for
Elgin residents. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreements with Marketplace Media Group and Creekside Printing for
2013 Neighbor Newsletter Design, Printing and Mailing Services
Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve the
creation, printing and mailing of five issues of Elgin’s 2013 Neighbor Newsletter by contracting
with Marketplace Media Group and Creekside Printing in the amount of $74,460 to improve
communications with Elgin residents through a periodic print publication. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
Announcements from Council
Councilmember Steffen announced the upcoming Elgin Community College (ECC) Job Fair
being held on April 19th 10 a.m. to 4 p.m. He noted that the morning portion of the fair would be
for veterans and the afternoon would be for everyone.
Councilmember Powell attended “Voices of the Middle Passage,” a one-act play written by
retired 16th Circuit Court Judge Wiley Edmondson and directed by Robert Hines III, ECC
theatre adjunct faculty on Tuesday, February 12th.
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Committee of the Whole
February 13, 2013
Page 7
Adjournment
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:20 p.m.
s/ Kimberly Dewis February 27, 2013
Kimberly Dewis, City Clerk Date Approved