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HomeMy WebLinkAboutz - December 5, 2012 COW COMMITTEE OF THE WHOLE MEETING December 5, 2012 The Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the minutes of the November 28, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Dunne Consideration of Contract with Motorola Solutions, Inc. for Compliant Interoperable Radio System, Inclusive of Optional Proposals for Fire Station Alerting and a Next Generation 911 System Police Chief Swoboda provided an overview and the history of the project. Police Commander Bill Wolf presented an overview of the proposed radio system and compared the proposed system to the current version. Commander Wolf gave a typical scenario in using the current system and noted the weaknesses. A copy of the presentation is on file in the City Clerk’s office. Pat Hughes, Project Manager of Motorola Solutions Inc., provided information on the proposed system, highlighted the lower infrastructure costs and the bi-annual upgrades for the proposed system. Mr. Hughes noted that this network was only for public safety. Fire Chief Fahy thanked the members of the team that contributed to the process, including Chief Financial Officer Colleen Lavery, Assistant City Manager Rick Kozal, and Corporation Counsel Bill Cogley. Chief Fahy noted the significance of the radio system stating it was the lifeline for the residents of Elgin. There was discussion regarding the costs to maintain the current system versus the costs for the new system. Also noted were concerns about agencies the city worked with not being on this system. Councilmember Gilliam made a motion, seconded by Councilmember Prigge to approve the contract with Motorola Solutions, Inc. for Compliant Interoperable Radio System, inclusive of optional proposals for Fire Station Alerting and a Next Generation 911 System in the amount of $12,787,108 to replace the aging radio system that is obsolete and acquire a state-of-the-art interoperable P25 standards-based radio communications system that utilizes the statewide Starcom21 radio system. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole December 5, 2012 Page 2 Consideration of Contract with BTE Video, Inc. for TV Production Programming and Video Services Councilmember Dunne made a motion, seconded by Councilmember Gilliam to approve a contract with BTE Video, Inc. for TV Production Programming and Video Services in the amount of $37,125 to provide informative television programming highlighting city services and events. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Prigge. Consideration of Fire Protection Agreements with Illinois Tool Works, DSM Desotech and St. Charles Properties Councilmember Moeller made a motion, seconded by Councilmember Dunne to approve fire protection agreements with Illinois Tool Works, DSM Desotech and St. Charles Properties in the amount of $65,906 of revenue to provide an economically beneficial way by which the resources of the city’s fire department can be utilized by properties located outside of city borders when required. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Agreement with Bruce Harris & Associates for Engineering Services Related to Redesign and Enhancement of the City Geographic Information System Councilmember Powell asked if this enhancement would allow public access to GIS information. City Manager Stegall confirmed that it would allow that type of access through the city website. Councilmember Dunne made a motion, seconded by Councilmember Gilliam to approve the agreement with Bruce Harris & Associates for Engineering Services related to redesign and enhancement of the City Geographic Information System in the amount of $93,000 to redesign and update the Geo-database and enhance the overall usefulness of the city Geographic Information System. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Acceptance of Law Enforcement and Prosecutor-Based Victim Assistance Services Program Grant for the Domestic Violence Case Manager Position Councilmember Powell made a motion, seconded by Councilmember Moeller to approve acceptance of Law Enforcement and Prosecutor-Based Victim Assistance Services Program Grant for the Domestic Violence Case Manager position in the amount of $38,858 grant, $9,714 in-kind contribution to continue to offer domestic violence support services to the community. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole December 5, 2012 Page 3 Consideration of Third Amendment to Engineering Services Agreement with Baxter and Woodman for Additional Supervisory Control and Data Acquisition System Councilmember Gilliam made a motion, seconded by Councilmember Steffen to approve the third amendment to engineering services agreement with Baxter and Woodman for additional supervisory control and data acquisition system in the amount of $49,000 to upgrade Water Department laboratory information management system to facilitate reporting laboratory data to the Illinois Environmental Protection Agency. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Moeller. Consideration of Joint Purchase Contract with Fire Service, Inc. for Four Wheeled Coach Fire Ambulances Councilmember Powell made a motion, seconded by Councilmember Dunne to approve the joint purchase contract with Fire Service, Inc. for four (4) wheeled coach fire ambulances in the amount of $592,324, including trade in to provide reliable emergency transportation for those citizens needing emergency medical care. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Announcements from the Council Councilmember Prigge asked that a discussion regarding video gaming be placed on the January 23, 2013, regular agenda. Councilmember Gilliam asked that Corporation Counsel look into having an ordinance that provided city residents the first opportunity for jobs under city contracts. Councilmember Powell asked about use of CDBG funds for funding the Cultural Arts Commission. There was a brief discussion about the difference between federal funds and riverboat funds and the deadlines for applying to such grant programs. Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events. Committee of the Whole December 5, 2012 Page 4 Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 6:46 p.m. s/ Kimberly Dewis December 14, 2012 Kimberly Dewis, City Clerk Date Approved