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Home My WebLink Aboutx - November 14, 2012 COW COMMITTEE OF THE WHOLE MEETING November 14, 2012 The Committee of the Whole meeting was called to order by Mayor Kaptain at 5:05 p.m. in the Council Chambers. Present: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Dunne. Approval of Minutes Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to approve the minutes of the October 24, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the minutes of the October 19, 2012, special meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Discussion regarding the Budget Schedule City Manager Stegall reviewed the current budget meeting schedule and asked if the council would be open to changing the December 19th meeting to another date. This would allow stay adequate time to prepare the documents that need to be filed with Kane County. Review of the General Fund City Manager Stegall noted the following three points about the proposed budget: 1) Property Tax Levy is going down again and in an amount greater than previously planned and for the third year in a row for a cumulative reduction of 20%. 2) City staff continues to control costs with the general fund expenditures projected to end the year under budget by $344,120. The decisions made by staff were reflective of a city still in the midst of a financial crisis. 3) The 2013 Budget is a maintenance budget in which the priority would be in maintaining city buildings and fleet. He also reviewed the projected impact of the revenue diversification efforts from 2011 would have on a typical household. There was discussion about why the sales tax and alcohol tax was not listed on the chart for the typical household costs. City Manager Stegall indicated the chart was an effort to show the typical changes and not every household would pay every increase. Staff would bring back at the next meeting historical information on combined sewer funding, General fund financial plan with capital for storm water utility, more information on working cash carryover and the property tax history for the last fifteen years. Committee of the Whole November 14, 2012 Page 2 Overview of the Strategic Plan City Manager Stegall provided a draft of the strategic plan, which was included in the draft budget, and reviewed the strategic plan process to date. The vision of the plan was ‘to realize our full potential to truly become THE CITY IN THE SUBURBS.” The mission was “to provide responsive high quality and efficient municipal services, in order to preserve and enhance the community’s quality of life.” The seven strategic priorities are: public safety, economic development, downtown, image and enhancement, neighborhoods, diverse workforce, education. The plan’s structure included priorities, objectives, strategies and initiatives. Priorities are areas of emphasis over the next five years. Objectives are policy statements that provide direction to the strategic priorities. Strategies are measurable plans to achieve the objectives. Initiatives are projects, programs, events and budget allocations to implement the strategies. As City Manager Stegall reviewed the plan he asked the council to note there were three objectives for each priority. The first was long term, the second was the current state, and the third focused on collaborative efforts. There was discussion regarding the types of performance measurements that could be used for each of the strategies. For each of the strategies the council provided feedback to help fine tune the plan. It was the consensus of the council to add workforce development to the education area of the plan. Overall the council felt the plan accurately reflected the discussions that brought them to this point in drafting the plan. The council would consider the formation of a strategic plan commission on November 28th and consider appointment of its members on December 5th. The Council took a break from 6:30 p.m.-6:40 p.m. Discussion regarding Riverboat Funds Chief Financial Officer Lavery described her findings after investigating property tax bills from the portion of the city that was in Cook County. She noted that the homestead exemption in all the bills she reviewed had been greatly reduced. Examples included: 2011- $1,060 in 2012 $564; 2011 - $237 in 2012- $123. She directed residents to the Hanover Township website for further information regarding the homestead exemption changes. Assistant City Manager Kozal provided a review of the Riverboat funds. (A copy of the presentation is on file with the City Clerk’s office.) He noted revenue from the riverboat funds for 2012 were estimated at $14,505,860. Mr. Kozal reviewed the established projects that are under the riverboat fund. He also introduced the eleven (11) new initiatives proposed under this fund. The new projects include: ambulance replacement, apparatus floor sealing, cardiac monitor replacement, city entryway signage, emergency vehicle preemption, fire hose Committee of the Whole November 14, 2012 Page 3 replacement, fire department quint, roof replacement, shooting range repairs, tree replacement, and police security system. There was discussion regarding the status of the pending gambling legislation. Also discussed was the potential for projects such as the downtown business façade program and the residential rehab project funds to come for the TIF. Mayor Kaptain stated the discussion and review of the TIF funds would be held at the next meeting on November 28th. Consideration of Sub-Recipient Agreement with Association for Individual Development for 2011-2012 Community Development Block Grant Councilmember Moeller made a motion, seconded by Councilmember Steffen to approve the execution of Program Year 2011-2012 Community Development Block Grant Sub-Recipient Agreement with Association for Individual Development in the amount of $53,935 to provide services to individuals who have developmental, physical and/or mental disabilities and those in need of behavioral health services. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Sub-Recipient Agreement with Well Child Center for 2011-2012 Community Development Block Grant Councilmember Moeller made a motion, seconded by Councilmember Gilliam to approve the execution of Program Year 2011-2012 Community Development Block Grant Sub-Recipient Agreement with Well Child Center in the amount of $64,700 to provide uninsured, at-risk children with primary and preventive pediatric dental care, childhood nutrition counseling and food assistance in the Elgin community. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Sub-Recipient Agreement with Public Action to Deliver Shelter of Elgin for 2012-2013 Community Development Block Grant Councilmember Powell made a motion, seconded by Councilmember Moeller to approve the execution of Program Year 2012-2013 Community Development Block Grant Sub-Recipient Agreement with Public Action to Deliver Shelter of Elgin in the amount of $50,000 to provide a safe overnight shelter and connection with support services to homeless individuals and families in the greater Elgin area. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole November 14, 2012 Page 4 Consideration of Sub-Recipient Agreement with Senior Services Associates, Inc. for 2012- 2013 Community Development Block Grant Councilmember Gilliam made a motion, seconded by Councilmember Moeller to approve the execution of Program Year 2012-2013 Community Development Block Grant Sub-Recipient Agreement with Senior Services Associates, Inc. in the amount of $29,000 to sustain and improve the quality of life for mature adults by providing access to social services, preserving their independence, promoting mental and physical well-being and protecting their rights and dignity. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Sub-Recipient Agreement with Well Child Center for 2012-2013 Community Development Block Grant Councilmember Moeller made a motion, seconded by Councilmember Gilliam to approve the execution of Program Year 2012-2013 Community Development Block Grant Sub-Recipient Agreement with Well Child Center in the amount of $52,100 provide uninsured, at-risk children with primary and preventive pediatric dental care, childhood nutrition counseling and food assistance in the Elgin community. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Resolution Establishing a Schedule and Funding Policies and Priorities for the 2013-2014 Community Development Block Grant (CBDG) Program Year and Authorizing the Submittal of Applications for the 2013-2014 CDBG Program Year Residential Rehabilitation Program and Program Administration Costs Councilmember Steffen made a motion, seconded by Councilmember Gilliam to establish a schedule and funding policies and priorities for the 2013-2014 Community Development Block Grant (CDBG) Program year and authorize the submittal of applications for the 2013-2014 CDBE program year residential rehabilitation program and program administration costs. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Mayor Kaptain asked that Councilmember Gilliam and Councilmember Steffen, as the senior council members, to serve on the CDBG committee and to work with staff to set up the schedule. Consideration of Acceptance of an Easement for Water Shut-Off Access located at 1950 Big Timber Road Councilmember Steffen made a motion, seconded by Councilmember Gilliam to accept and easement for water shut off access located at 1950 Big Timber Road to allow the city to enter Committee of the Whole November 14, 2012 Page 5 onto private property to access water service shut-off valves. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Announcements from the Council Councilmember Prigge reminded residents that on November 17th from 1:00 p.m. to 4:00 p.m. the Pet Health and Safety event would be held at the Hemmens Cultural Center. A fall clean up event was also being held November 17th from 8:00 a.m. to 2:00 p.m. at the LEED certified Waste Management transfer station located at 1225 Gifford Road Elgin, IL 60120. Councilmember Powell reminded residents about winter harvest which would be held on Saturdays from 9:00 a.m. to 3:00 p.m. at Restore. She also invited residents to attend a viewing of the movie the INTERRUPTERS, which deals with alternative methods to gang violence, which will be shown at the YWCA on November 26th at 7:00 p.m. Mayor Kaptain acknowledged Waste Management’s $2000.00 subsidy for the community thanksgiving luncheon being held at the Hemmens Cultural Arts Center. Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events. City Manager Stegall shared greetings from Councilmember Dunne who is out east assisting in the Hurricane Sandy recovery efforts. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 7:35 p.m. s/ Kimberly Dewis November 28, 2012 Kimberly Dewis, City Clerk Date Approved