HomeMy WebLinkAboutu - October 24, 2012 COW
SPECIAL COMMITTEE OF THE WHOLE MEETING
October 24, 2012
The Special Committee of the Whole meeting was called to order by Mayor Kaptain at 4:10 p.m.
in the Council Chambers. Present: Councilmembers Moeller, Powell, Prigge, Steffen, and
Mayor Kaptain. Absent: Councilmembers Dunne and Gilliam.
Councilmember Steffen made a motion, seconded by Councilmember Powell, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific
Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act
The meeting adjourned at 4:11 p.m.
COMMITTEE OF THE WHOLE MEETING
October 24, 2012
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the
minutes of the October 10, 2012, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Elgin Veteran's Memorial - Phase II Project Update
Jerry Turnquist provided an update on the project and what the next phase would include. He
invited residents to attend the groundbreaking for Phase II to be held on November 11, 2012. A
copy of the presentation is on file in the City Clerk’s office.
Committee of the Whole
October 24, 2012
Page 2
Energy Impact Illinois Presentation
Megan Butler, Energy Impact Illinois, provided information regarding the program that helps
homeowners improve their homes energy efficiency with air sealing and insulation. A copy of
the presentation is on file in the City Clerk’s office.
Consideration of Amendment to Chapter 13 of the Elgin Municipal Code “Streets and
Sidewalks” by Adding a New Chapter 13.21 Entitled “Right-of-Way Bio-retention Basins”
Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to approve an
amendment to the Elgin Municipal Code that sets forth regulations governing homeowner and
city responsibilities related to parkway rain gardens. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Amendment No. 6 to Engineering Services Agreement with Transystems,
Inc. for the 2012 Central Business District Streetscape Project
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve
Amendment No. 6 to the existing Engineering Services Agreement with Transystems, Inc. to
provide design for streetscape construction administration for watermain in the amount of
$353,850. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Intergovernmental Agreement with the Village of West Dundee for
Automatic Aid
Councilmember Moeller made a motion, seconded by Councilmember Powell, to approve the
intergovernmental agreement with the village of West Dundee to provide and receive automatic
aid in an effort to improve response times. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Resolution Establishing a Schedule of City Council Meetings for 2013
Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to establish a
schedule of city council meetings for 2013 to comply with requirements of the Open Meetings
Act. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
October 24, 2012
Page 3
Consideration of State Contract Purchase from Cardiac Science of Automated External
Defibrillator Devices for Use by City Personnel
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
state contract purchase of forty-four automated external defibrillator devices from Cardiac
Science in the amount of $34,855 in order to update equipment and increase the availability of
lifesaving devices for city personnel to use during an emergency situation. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Agreement with Hampton, Lenzini and Renwick for Traffic Signal
Operation Management and Engineering Services
Councilmember Prigge made a motion, seconded by Councilmember Steffen, to approve the
two-year agreement with Hampton, Lenzini and Renwick which provides for the oversight of
traffic signal operations and additional engineering services at an annual contractual amount of
$55,739. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None. Councilmember Moeller abstained.
Announcements from Council
Councilmember Dunne invited the public to attend the open house being held on October 27th
11 a.m. – 3 p.m. at Fire Barn 5.
Councilmember Prigge announced that on November 17th from 1p.m. to 4p.m. the Pet Health
and Safety event would be held at the Hemmens Cultural Center.
Councilmember Prigge also commended the Fire Department for their efforts at a recent fire on
Chicago Street.
Announcements from Staff
Dan Rich, Public Works Utility Superintendent, provided an update on the Fall Leaf program
and outlined a typical day. Mr. Rich reviewed how many leaf bag vouchers had been used to
date and how the team ensured all leaves were removed on the designated days.
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Committee of the Whole
October 24, 2012
Page 4
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
Purchase or Lease of Real Property for the Use of the Public Body - Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
Collective Bargaining Issues Or Deliberations Concerning Salary Schedules For
One Or More Classes Of Employees (Exempt Under Section 120/2(c)(2) of the
Open Meetings Act)
The meeting adjourned at 6:45 p.m.
s/ Kimberly Dewis November 14, 2012
Kimberly Dewis, City Clerk Date Approved