Loading...
HomeMy WebLinkAbouts - October 10, 2012 COW COMMITTEE OF THE WHOLE MEETING October 10, 2012 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve the minutes of the September 26, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Housing Authority of Elgin Presentation of Operations and Future Development Plans Damon Duncan of the Housing Authority of Elgin provided a presentation about the Authority’s operations and development plans. A copy of the presentation is on file with the City Clerk’s office. There was discussion regarding the demand for housing, the income requirements, and programs for veterans. Consideration of Addendum to Engineering Services Contract with Trotter and Associates for the Lord Street CSO Retrofit Project There was discussion regarding what rain gardens are and how they help with storm water runoff and water quality. Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to approve an addendum to the engineering services contract with Trotter and Associates in the amount of $50,800 for the Lord Street CSO Retrofit Project in order to provide funds to complete tasks related to the Illinois Green Infrastructure Grant for Stormwater Best Management Practices in the Southwest Area Neighborhood. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Abstain: Councilmember Moeller. Nays: None. Committee of the Whole October 10, 2012 Page 2 Consideration of Agreement with the Conservation Foundation to Provide Educational Services at the Hawthorne Hill Nature Center There was discussion about how schools would be selected, what the costs associated with the program were, and how transportation would be handled. Councilmember Powell made a motion, seconded by Councilmember Moeller, to approve an agreement with the Conservation Foundation in the amount of $9,530 to provide environmental education to elementary school age children using Hawthorne Hill Nature Center. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Powell, Steffen, and Mayor Kaptain. Nays: Councilmember Moeller and Councilmember Prigge. Consideration of Schedule of Public Meetings for Proposed 2013 Budget and 2013-2017 Financial Plan Councilmember Powell made a motion, seconded by Councilmember Moeller, to establish a meeting schedule that allows for the appropriate amount of discussion and input by the City Council so as to develop a balanced budget which meets the city’s strategic goals and objectives. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Establishing City Council Policy for Reviewing Public Requests for Proclamations and Resolutions Corporation Counsel Cogley provided an overview of the propriety of council resolutions regarding referendums and elections. There was discussion regarding what criteria should trigger council involvement, and the distinction between proclamations and resolutions. Also discussed was the appropriateness of the council’s involvement in the election arena, including the use of public funding and the impact on the community. Consideration of Amendments to Pawnbrokers, Resale Dealers and Recyclable Metal Dealers Ordinance Police Chief Swoboda and Commander Bill Wolf provided a presentation regarding the proposed changes to the ordinance and the benefits of using LeadsOnline. A copy of the presentation is on file with the City Clerk’s office. There was discussion regarding the required hold time for merchandise and the costs involved to implement the changes for the affected businesses and the city. Committee of the Whole October 10, 2012 Page 3 Councilmember Moeller made a motion, seconded by Councilmember Prigge, to amend the Pawnbrokers, Resale Dealers, and Recyclable Metal Dealers Ordinance in order to increase the identification and apprehension of criminals associated with the selling of stolen merchandise within the city of Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Adoption of the 2012 International Code Council Family of Building and Life/Safety Codes and Other Building-Related Codes Councilmember Moeller made a motion, seconded by Councilmember Steffen, to remove the Adoption of the 2012 International Code Council Family of Building and Life/Safety Codes and Other Building-Related Codes from the table for consideration at tonight’s Council meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Community Development Director Marc Mylott and Fire Chief Fahy provided a presentation regarding the proposed changes to the building and life safety codes. A copy of the presentation is on file with the City Clerk’s office. There was discussion regarding the residential sprinkler requirements including testing of the systems, the effect on the cost of a home, and what surrounding communities are doing regarding residential sprinkling. Mr. Mylott reviewed the proposed plan to phase in the residential sprinkling code change. Councilmember Powell made a motion, seconded by Councilmember Gilliam, to approve the Adoption of the 2012 International Code Council Family of Building and Life/Safety Codes and Other Building-Related Codes in order to ensure city building and life safety codes remain current such that buildings are as safe as possible. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge. Announcements from Council Councilmember Powell reminded the residents that October is Breast Cancer Awareness month and encourage everyone to be screened. Councilmember Steffen invited residents to participate in the wreath sale held by the Elgin Co- Op School. Committee of the Whole October 10, 2012 Page 4 Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 8:13 p.m. s/ Kimberly Dewis October 24, 2012 Kimberly Dewis, City Clerk Date Approved