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HomeMy WebLinkAboutq - September 12, 2012 COW COMMITTEE OF THE WHOLE MEETING September 12, 2012 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne (arrived at 6:08 p.m.), Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve the minutes of the August 22, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Purchase of Service Agreement with Elgin Community Network There was discussion about the types of projects that the Elgin Community Network has done in the past, such as chain link fence removal, landscaping and painting. Councilmember Powell suggested that the majority of the funds be used for repairs rather than programming. Councilmember Moeller asked that a breakdown of how the funds are used be provided. Councilmember Steffen made a motion, seconded by Councilmember Gilliam, to approve funding to Elgin Community Network in the amount of $40,000 to provide funding that will enhance the efforts of two NeighborWorks events and other community outreach initiatives in 2012. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, and Steffen. Nays: None. Mayor Kaptain abstained. Consideration of Proposed Resolution in Support of Renewing the Illinois Cool Cities Local Sustainability Protection Agreement Councilmember Powell made a motion, seconded by Councilmember Moeller, to support renewing the Illinois Cool Cities Local Sustainability Protection Agreement which will renew and document Elgin’s commitment to environmental protection and stewardship. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Agreement with Marketplace Media Group LLC for Fall and Winter Neighbor Newsletter Design, Printing and Mailing Services There was discussion regarding the number of editions, the timing of the newsletter, and the opportunity to include a short survey in the newsletter. Also discussed was combining the leaf collection information, including coupons for yard waste bags, into the newsletter instead of a separate brochure. Committee of the Whole September 12, 2012 Page 2 Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the agreement with Marketplace Media Group LLC in the amount of $32,520 for Fall and Winter Neighbor Newsletter Design, Printing and Mailing Services which will improve communications with Elgin residents through print media. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Prigge, Steffen, and Mayor Kaptain. Nays: Councilmember Powell. Consideration of Local Agency Agreement and Preliminary Engineering Services Agreement for Elgin Bikeway Route 1 ($85,000) Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the local agency agreement and preliminary engineering services for Elgin Bikeway Route 1 to provide a connection to the downtown bicycle network at Douglas Avenue and Kimball Street to the existing trail on Congdon Avenue. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Acceptance of Public Improvements within Elgin Corporate Center Subdivisions ($48,833 estimated five-year maintenance cost) Councilmember Dunne made a motion, seconded by Councilmember Moeller, to accept public improvements within the Elgin Corporate Center Subdivision which will fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Acceptance of Easements for Public Utilities at the McDonalds Located at 1165 North McLean Boulevard (No Cost to the City) Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to accept the easement for public utilities at 1165 North McLean Boulevard (McDonalds) which will allow the city to enter onto private property to fulfill the city’s obligation to maintain infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Amendment No. 1 to Agreement with Engineering Enterprises, Inc. to add Design Engineering Services for a 2013 Street Rehabilitation Project to the 2012 Combined Sewer Separation - Highland Avenue Phase 2 Project ($222,564) Councilmember Moeller made a motion, seconded by Councilmember Powell, to approve Amendment No. 1 to the agreement with Engineering Enterprises, Inc. to add Design Engineering Services for a 2013 Street Rehabilitation Project to the 2012 Combined Sewer Separation Highland Avenue Phase 2 Project to ensure quality infrastructure and strengthen the Committee of the Whole September 12, 2012 Page 3 city’s neighborhoods by designing a street rehabilitation project, specifically the Union Sheridan Street Rehabilitation project, in conjunction with the design of the Highland Avenue sewer separation project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Creation of the Elgin Parks and Recreation Foundation Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to approve the creation of the Elgin Parks and Recreation Foundation to acquire additional resources to assist with the provision and development of park and recreation programs and facilities. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Agreement with Association for Individual Development to Operate Centre Concessions There was a discussion regarding the hours the concessions would be open and operated under the association. Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the agreement with Association for Individual Development to operate Centre Concession to provide the most cost effective concession operations. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Sub-Recipient Agreement with Senior Services Associates, Inc. for 2011- 2012 Community Development Block Grant Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the sub-recipient agreement with Senior Services Associates, Inc. For the 2011-2012 Community Development Grant to provide federal grant funding for an Elgin-based not-for-profit organization dedicated to sustaining and improving the quality of life for mature adults by providing access to social services they need, preserving their independence, promoting mental and physical well-being and protecting their rights and dignity. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Business Improvement Grant for Ziegler’s Ace Hardware at 1158 Lillian Street There was a discussion regarding the grant program and the types of applications that had been received. Councilmember Prigge noted his support of this grant to an existing business. Committee of the Whole September 12, 2012 Page 4 Councilmember Gilliam made a motion, seconded by Councilmember Prigge, to approve a business improvement grant for Ziegler’s Ace Hardware at 1158 Lillian to promote the redevelopment of their storefronts, building facades or grounds. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Adoption of the 2012 International Code Council Family of Building and Life/Safety Codes and Other Building-Related Codes There was discussion about how the new codes would be enforced, how they would affect current and future residential and commercial structures, and how dramatic the changes were from the current codes. Councilmember Prigge made a motion, seconded by Councilmember Dunne, to table consideration of the adoption of the 2012 International Code Council Family of Building and Life/Safety Codes and Other Building-Related Codes. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Acceptance of the Edward Byrne Memorial Grant for Technology- Related Purchases Councilmember Moeller made a motion, seconded by Councilmember Steffen, to accept the Edward Byrne Memorial Grant for technology related purchase to increase police operational efficiencies with improved technology. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Acceptance of 2011 Fire Prevention and Safety Grant Councilmember Steffen made a motion, seconded by Councilmember Moeller, to accept the 2011 Fire Prevention and Safety Grant to increase the number of certified fire investigators serving the city of Elgin. Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Dunne abstained. Committee of the Whole September 12, 2012 Page 5 Consideration of Resolution Supporting Illinois Liquor Control Commission Parental Responsibility Program and of the Adoption of a Social Hosting Ordinance There was a discussion about the importance of this change and how to educate the public about the change to the local ordinance. Councilmember Moeller made a motion, seconded by Councilmember Powell, to approve a resolution to provide an expression of support to the Illinois Liquor Control Commission Parental Responsibility Program and to help reduce underage drinking. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Proposed Ordinance to Prohibit the Sale, Delivery, Possession, Use, or Manufacture of Synthetic Alternative Drugs within the City (No Cost to the City) Councilmember Dunne made a motion, seconded by Councilmember Steffen, approve an ordinance to prohibit the sale, delivery, possession, use, or manufacture of synthetic alternative drugs and to provide information concerning the increased incidence of synthetic alternative drugs, the deleterious effects of synthetic drugs, and federal, state, and local measures to curb the proliferation of the same. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Announcements from Council None. Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act Committee of the Whole September 12, 2012 Page 6 Pending, Probable Or Imminent Litigation (Exempt Under Section 120/2(C)(11) Of The Open Meetings Act) The meeting adjourned at 6:47 p.m. s/ Kimberly Dewis September 26, 2012 Kimberly Dewis, City Clerk Date Approved