HomeMy WebLinkAboutp - August 22, 2012 COW
COMMITTEE OF THE WHOLE MEETING
August 22, 2012
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller (arrived at 7:00
p.m.), Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve the
minutes of the August 8, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
U-46 State of the District Presentation by Dr. Jose Torres
Dr. Jose Torres, Superintendent of School District U-46, provided a presentation regarding the
status of the district, their accountability plan, and proposed balance budget. A copy of the
presentation is on file in the City Clerk’s office.
There was discussion regarding reading scores, the possibility of a charter school, options for
partnerships between the district and the city, cost for college placement courses, full day
kindergarten, and the types of academies available in the district.
Water Usage Update
Kyla Jacobsen, Water Superintendent, provided an overview of water usage. A copy of the
presentation is on file in the City Clerk’s office. She noted that the City did not break any usage
records.
There was discussion regarding conservation efforts, the fees for water, fluoridation, and
sprinkling bans.
Consideration of Change Order No. 1 and Final with F H Paschen for Job Order
Contracting Bid at East Side Recreation Center
There was discussion regarding the current expenditure for the project including a request for a
funding source breakdown, and what it would cost to postpone the improvements. Also,
discussed were the services provided at this location and the costs and expenses for these
services.
Committee of the Whole
August 22, 2012
Page 2
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the
completion of work in the class room area and a retaining wall at the East Side Recreation Center
in relation to the Park and Recreation Facility Construction grant in the amount of $56,075.
Upon a roll call vote: Yeas: Councilmembers Gilliam, Moeller, Powell, Steffen, and Mayor
Kaptain. Nays: Councilmember Dunne and Councilmember Prigge.
Consideration of Amendment No. 3 with TranSystems Corporation to the Grant Writer
Services Agreement
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve
Amendment No. 3 with TranSystems Corporation to the grant writer services program to apply
for grants from various agencies for projects that will benefit the city. Upon a roll call vote:
Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
Announcements from Council
Councilmember Powell reminded everyone that school was back in session and to be careful and
watch for children making their way to class.
Mayor Kaptain noted recent events at Sam’s Club, including an event for veterans. He also
reported that of the 200 employees hired at Sam’s Club, 187 were from Elgin.
City Manager Stegall announced a fundraising event for Dave Goldman on August 25th on
Walton Island.
Announcements from Staff
Brad Bohner, Public Health Coordinator, provided information regarding the West Nile virus and
mosquito control.
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Committee of the Whole
August 22, 2012
Page 3
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to adjourn. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and
Mayor Kaptain. Nays: None.
The meeting adjourned at 7:28p.m.
s/ Kimberly Dewis September 12, 2012
Kimberly Dewis, City Clerk Date Approved