HomeMy WebLinkAboutn - July 25, 2012 COW
COMMITTEE OF THE WHOLE MEETING
July 25, 2012
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the
minutes of the, July 11, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Website Presentation
Karla Persky, Multimedia Production Specialist, and Laurie Faith Gibson, a representative of
The Gibson Group, unveiled the newly design city website. They highlighted the new features
and gave a tour of the site. A copy of the presentation is on file for review in the City Clerk’s
office.
There was discussion regarding the functionality of the site, how content is to be managed, the
cost of the redesign and the navigation features.
City Council Strategic Planning Report Update
City Manager Sean Stegall presented an update on the strategic planning process including the
framework for an advisory committee. A copy of the presentation is on file for review in the City
Clerk’s office.
There was discussion regarding the makeup of the advisory committee and what measures
should be taken to fill the at-large positions.
Consideration of Amendment No. 2 to the Engineering Services Agreement with Collins
Engineers, Inc. for the 2012 and 2013 Bridge Inspection Program
Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to approve
Amendment No. 2 to the agreement with Collins Engineers, Inc. in the amount of $68,258 for the
2012/2013 Bridge Inspection Program to ensure the city’s bridge infrastructure is safe, properly
inventoried, and in compliance with federal and state regulations and guidelines. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
Committee of the Whole
July 25, 2012
Page 2
Consideration of Acceptance of Water Main Improvements within the Bowes Creek
Country Club Golf Course
Councilmember Moeller made a motion, seconded by Councilmember Powell, to accept water
main improvements within Bowes Creek Country Club Golf Course in the amount of $2,552
estimated five year maintenance cost to fulfill the city’s obligation to maintain reliable
infrastructure for serving businesses and residents in the city. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Amendment No. 3 to Agreement with Baxter and Woodman for the 2007-
2013 National Pollution Discharge Elimination System Phase II Storm Water Permit
Program
Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to approve
Amendment No. 3 to the agreement with Baxter and Woodman for the 2007-2013 National
Pollution Discharge Elimination System Phase II Storm Water Permit Program in the amount of
$110,497 to provide the engineering required to maintain compliance with the federally
mandated National Pollution Discharge Elimination System Phase II Storm Water permit
program. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None. Councilmember Moeller abstained.
Consideration of Agreement with Slough Creek Joint Venture for the Purchase of Certified
Wetland Credits for the South Street Extension Project
Councilmember Dunne made a motion, seconded by Councilmember Gilliam, to approve an
agreement with Slough Creek Joint Venture in the amount of $31,000 for the purchase of
certified wetland credits for the South Street Extension Project to satisfy the conditions of the
U.S. Army Corps of Engineers Permit required in order to construct the South Street Extension
Project. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Remote Currency Manager and CompuSafe Service Agreements with
Fifth Third Bank and Brinks
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve an
agreement with Fifth Third Bank and Brinks Incorporated for the annual operational cost of
$30,000 for remote currency manager and CompuSafe in order to implement initiatives to
safeguard daily deposits at city facilities and realize immediate bank credit of collected funds.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None.
Committee of the Whole
July 25, 2012
Page 3
Consideration of Resolution Supporting an Amendment to the Illinois Video Gaming Act
to Provide Municipalities Additional Authority to Regulate and Distinguish Between
Authorized Licensed Establishments
Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve a
resolution to provide expression of support concerning an amendment to the Illinois Video
Gaming Act to provide municipalities’ additional authority to regulate and distinguish between
authorized licensed establishments. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Economic Incentive Agreement with Pancor Construction and
Development, LLC
There was discussion regarding the length of the lease, the cost of the Incentis study, the data the
study contained and the types of jobs that would be created.
Councilmember Powell made a motion, seconded by Councilmember Moeller, to enter into an
economic incentive agreement with Pancor Construction and Development, LLC in order to
induce the construction of a 45,000 square foot research lab, office space and warehouse facility
for Amano Enzymes, Inc. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Moeller noted the public input options for the Chicago Street Task Force
including upcoming public meetings and locations of kiosks.
Councilmember Steffen announced the upcoming Kiwanis barbeque on August 18th featuring
Fay’s Barbeque. He also congratulated Marc Moeller on becoming the Illinois State Champion
in bike road racing.
Councilmember Dunne asked if staff could present information on water usage this summer in
light of the area’s drought conditions.
Announcements from Staff
Aaron Cosentino, Management Analyst, announced upcoming city events.
Committee of the Whole
July 25, 2012
Page 4
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:59 p.m.
s/ Kimberly Dewis August 8, 2012
Kimberly Dewis, City Clerk Date Approved