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Home My WebLink Aboutk - June 13, 2012 COW COMMITTEE OF THE WHOLE MEETING June 13, 2012 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam. Approval of Minutes Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve the minutes of the May 23, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Agreement with Hoffman Estates for Fourth of July Fireworks Event There was discussion regarding terms of the agreement, specifically, the amount of funding, the number of police officers, and revenue sharing. A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of License Agreement with St. Paul’s United Church of Christ to Improve the Drainage at Jack Cook Regional Park A resolution will be presented at tonight's Council meeting for adoption by the City Council. Villa Street Resurfacing Update Dan Ault, Management Analyst, and Greg Chismark, Wills Burke Kelsey Engineering (WBK), provided an update on the Villa Street project. A copy of the presentation is on file with the City Clerk’s office. There was discussion regarding the width of the traffic lanes, the addition of bike lanes and the safety of the users of the bike lanes. Consideration of Amendments to the 2011 Budget Consistent with the Illinois Municipal Budget Act Councilmember Moeller made a motion, seconded by Councilmember Powell, to table the CAFR and Budget update and consideration of the amendments to the 2011 Budget. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 13, 2012 Page 2 Consideration of Amendment to Elgin Municipal Code Chapter 3.12 Councilmember Dunne made a motion, seconded by Councilmember Steffen, to amend the Elgin Municipal Code Chapter 3.12 to expand and update the protected groups under the purview of the Elgin Human Relations Commission. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Agreement with Boys and Girls Club to Lease City Lot for Community Garden Councilmember Dunne made a motion, seconded by Councilmember Moeller, to approve an agreement with the Boys and Girls Club to allow use of a city owned lot for creation of a community garden. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Contract with Equipment Management Company for Annual Purchase of Fire Department Protective Turnout Clothing ($25,380) Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve an agreement with Equipment Management Company in the amount of $25,380 to provide the Elgin firefighters with state-of-the-art protective turnout clothing and equipment. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Resolution Establishing Prevailing Wage Rates on Public Works Contracts Councilmember Moeller made a motion, seconded by Councilmember Steffen, to establish prevailing wage rates on public works projects in accordance with the Illinois Department of Labor’s rate schedule. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Contract with CDS Office Technologies, CDW-G and Ultra Strobe Communications for Vehicle Docking Stations, Mobile Printers and Mounts for Building and Code Inspector Vehicles Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve contracts with CDS Office Technologies, CDW-G, and Ultra Strobe Communications in the amount of $29,748 for vehicle docking stations, mobile printers and mounts for the Building and Code Inspector vehicles to increase code operational efficiencies with improved technology. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole June 13, 2012 Page 3 Consideration of Resolution Supporting the Kane County Fit for Kids 2020 Plan Councilmember Moeller made a motion, seconded by Councilmember Dunne, to support Kane County’s efforts to improve the health of the children in the county. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Renewal of Agreement with School District U-46 for the Continuation of the School Resource Officers There was a discussion regarding the program, summer hours, levels of staffing and over time. Councilmember Steffen made a motion, seconded by Councilmember Dunne, to renew an agreement with School District U-46 to provide a police presence within schools to promote student and staff safety and security. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Whether to Amend the Elgin Municipal Code to Permit Video Gaming Within the Corporate Limits of the City of Elgin, as Provided for in the Illinois Video Gaming Act, 230 ILCS 40/1 et seq. Councilmember Dunne made a motion, seconded by Councilmember Moeller, to table the amendment to the Elgin Municipal Code pertaining to Video Gaming. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge. Consideration of Renewal of a Property Insurance Program for the Period July 1, 2012 through June 30, 2013 ($210,197) Councilmember Steffen made a motion, seconded by Councilmember Moeller, to renew the property insurance program in the amount of $210,197 to protect the city’s financial resources and provide business interruption insurance. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Announcements from Council Councilmember Moeller participated in the Fox Trot and thanked the staff for their hard work and complimented them on successful event. Councilmember Prigge complimented the Police Department on the investigation, and arrests regarding, the recent murder of a 16 year old boy. Committee of the Whole June 13, 2012 Page 4 Councilmember Dunne noted on June 15th and 16th the annual Brewfest would be held. The event is a fund raiser for the Boys and Girls Club. Mayor Kaptain congratulations to Mohammad Iqbal and Janice Hare who were elected chair and co-chair for the Human Relations Commission. Councilmember Dunne, and the entire City Council, congratulated Councilwoman Anna Moeller on being named to the inaugural class of Edgar Fellows, a distinguished group of individuals selected for their leadership potential. Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events. Adjournment Councilmember Dunne moved, seconded by Councilmember Moeller, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act The meeting adjourned at 6:55 p.m. s/ Kimberly Dewis July 11, 2012 Kimberly Dewis, City Clerk Date Approved