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HomeMy WebLinkAboutj - May 23, 2012 COW COMMITTEE OF THE WHOLE MEETING May 23, 2012 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:06 p.m. in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Approval of Minutes Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the minutes of the May 9, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Gilliam abstained. Review and Approval of the City Council’s Strategic Planning Report Councilmember Moeller made a motion, seconded by Councilmember Steffen, to remove the item from the table for discussion. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. City Manager Stegall presented an overview of the strategic priorities and the timeline to implement the plan. (Presentation is on file in the City Clerk’s office.) There was a brief discussion regarding the final plan and the implementation. City Manager Stegall outlined the expected next steps and how the process would include public input. Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the proposed strategic priorities. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Contract with The Archer Company (RFP 12-009) for a Compensation Study and Job Analysis There was discussion regarding: previous studies; how the results would be handled; how positions would be selected for interviews; if job descriptions for potential new positions would be created (i.e. 311 positions); and if there would be an opportunity to compare to private sector positions. Discussion also included potential changes to salary ranges and potential effects on the current workforce. Committee of the Whole May 23, 2012 Page 2 Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve a contract with The Archer Company in the amount of $40,000 to conduct a compensation study of city positions as well as a review of selected job descriptions for accuracy and completeness. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge. Consideration of Acceptance of the Illinois Emergency Management Agency / Department of Homeland Security Urban Area Security Initiative Grant Program for the Purchase of Community Emergency Response Team Supplies Councilmember Dunne asked that staff look into other potential grant opportunities in the area of urban security. Councilmember Moeller made a motion, seconded by Councilmember Steffen, to accept the Illinois Emergency Management Agency / Department of Homeland Security Urban Area Security Initiative Grant Program in the amount of $4,000 to provide an efficient means for dispatching and tracking volunteers during callouts when requested by police and fire, as well as to provide supplies and materials to the Community Emergency Response Team. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Contract with CDS Office Technologies for the Purchase of Thirty-Five (35) Panasonic Toughbook Computers Councilmember Powell made a motion, seconded by Councilmember Dunne, to approve a contract with CDS Office Technologies in the amount of $160,675 for the purchase of thirty-five (35) Panasonic Toughbook Computers in order to increase police operational efficiencies with improved technology. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Engineering Services Agreement with Engineering Enterprises, Inc. for the 2012 Combined Sewer Separation - Highland Avenue Phase 2 Councilmember Powell was pleased to see the project move forward and help provide relief to the residents in the area with issues of basement flooding. Kyla Jacobsen, Water Director, outlined what had been accomplished in Phase 1 and what could be expected from Phase 2. Committee of the Whole May 23, 2012 Page 3 Councilmember Moeller made a motion, seconded by Councilmember Dunne, to approve an agreement with Engineering Enterprises, Inc. in the amount of $192,436 to provide professional engineering design services for the 2012 Highland Avenue Phase 2 Combined Sewer Separation. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of 2005C General Obligation Bond Refunding Councilmember Moeller made a motion, seconded by Councilmember Powell, to authorize the refunding of General Obligation Corporate Purpose (Capital Appreciation) Bonds, Series 2005C, in order to realize debt service savings of approximately $497,000. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Proposed Resolution Supporting the Extension of the Production Tax Credit for Wind Energy Councilmember Moeller made a motion, seconded by Councilmember Dunne, to approve the proposed resolution to support legislative efforts that encourage job creation and retention in Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Board of Local Improvements Appointment of New Commissioner to Spread and Certify the Amended Assessment Roll for Special Assessment Area V Mayor Kaptain, in his capacity as the President of the Board of Local Improvements, called the meeting of the Board of Local improvements to order at 6:50 p.m. Present: Board members Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: None. Board member Steffen made a motion, seconded by Board member Prigge, to appoint Joseph Evers as Commissioner to spread and certify an amended assessment roll. Upon a roll call vote: Yeas: Board members: Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Corporation Counsel Cogley provided an overview of the process to determine the proportional reduction in the assessment for the district. Board member Gilliam made a motion, seconded by Board member Moeller, to receive the amended assessment. Upon a roll call vote: Yeas: Board members: Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole May 23, 2012 Page 4 Board member Gilliam made a motion, seconded by Board member Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Board members: Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting was adjourned at 6:52 p.m. Announcements from Council Councilmember Gilliam thanked his colleagues and the community for their support during this time and stated he was glad to be back. Councilmember Dunne encouraged residents to attend the Memorial Day events. He also noted the recent unveiling of Phase 2 of the Veterans’ Memorial project and encouraged residents to support of the project. Announcements from Staff Cherie Murphy, Assistant to the City Manager for Community Engagement, announced upcoming city events. Adjournment Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 6:57 p.m. s/ Kimberly Dewis June 13, 2012 Kimberly Dewis, City Clerk Date Approved