HomeMy WebLinkAboutg - April 11, 2012 COW
COMMITTEE OF THE WHOLE MEETING
April 11, 2012
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:10 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Absent: Councilmember Gilliam.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to approve the
amended minutes, to reflect a vote of present for Councilmember Moeller regarding the minutes
for March 7, 2012, of the March 21, 2012, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Recommendations on Future Senior Citizen/Handicapped Resident Assistance by the
Livable Communities Work Group
Marla Fronczak, Community Planner for Kane County presented the executive summary for the
Livable Communities Task Force. The presentation is on file in the City Clerk’s office.
Councilmember Dunne stated it was a good presentation and that the access to services for
seniors is an important area for consideration.
Mayor Kaptain stated he has invited the group to come and make the presentation. He felt this
was an area that needed to be addressed as a community.
Ferson-Otter Creek Watershed Plan by The Conservation Foundation
Tara Neff, Water Resource Assistant, from The Conservation Foundation gave a presentation
regarding the Ferson-Otter Creek Watershed Plan. The presentation is on file in the City Clerk’s
office.
Alternative Landscaping Presentation by City Staff
Aaron Cosentino presented information regarding a Sustainability Commission project. It
provided for alternative to turf grass such as no mow zones. Presentation is on file in the City
Clerk’s office.
Committee of the Whole
April 11, 2012
Page 2
Consideration of Acceptance of Easements for Public Utilities at Various Developments
Councilmember Powell made a motion, seconded by Councilmember Moeller, to accept the
public utility easements for the purpose of utility operations and maintenance at 200 Airport
Road; 1330 Crispin Drive; 2725 Galvin Court; 2650 Galvin Drive; 589 N. McLean Boulevard;
and 2020 N. Randall Road. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements within Providence Unit 1 Subdivision
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to accept public
improvement within Providence Unit 1 Subdivision for an estimated five-year maintenance cost
of $103,260 to fulfill the city’s obligation to maintain reliable infrastructure for serving
businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements within Good Shepherd Crossing
Subdivision
Councilmember Dunne made a motion, seconded by Councilmember Powell, to accept public
improvement within Good Shepherd Crossing Subdivision for an estimated five-year
maintenance cost of $2,873 to fulfill the city’s obligation to maintain reliable infrastructure for
serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dunne,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Construction Management Services Agreement with Illinois Hydraulic
Construction Companies, LLC, to Insure the Proper Bidding and Construction of All
Aspects Relative to the Riverside Promenade Project
Councilmember Moeller stated she was excited to see this project moving forward. She asked if
there were opportunities to review the design again. City Manager Stegall stated that there were
decisions points for the Council to consider as the project moved forward.
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve an
agreement with Illinois Hydraulic Construction Companies, LLC in the amount of $10,000,000
to provide the day to day construction activities necessary to remove the existing Riverside Deck
and construct a new promenade and streetscape along Riverside Drive between Chicago and
Prairie Streets. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
April 11, 2012
Page 3
Engineering Services Agreement with Hitchcock Design Group to Provide Project
Coordination and Assist in the Administration and Observation of the Riverside
Promenade
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve an
agreement with Hitchcock Design Group in the amount of $499,044 to provide the engineering
oversight and work with the construction manager as necessary to remove the existing Riverside
Deck and construct a new promenade and streetscape along Riverside Drive between Chicago
and Prairie Streets. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment to Contract with Burns and McDonnell for Arc Flash Study -
Phase 2
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve an
amendment to the contract with Burns and McDonnell in the amount of $49,350 to continue the
process of an arc flash study to meet the requirements of the National Fire Protection Association
and Occupational Safety and Health Administration. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of License Agreement with Justin Hodge to Allow Pedal Boat Rental and
Food Concessions in Festival Park
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve an
agreement with Justin Hodge to allow pedal boat rental and food concessions to provide
additional activities and amenities for Festival Park visitors. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Authorization to Establish a Steering Committee for the Chicago Street
Station Area Plan Project
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to establish a
Steering Committee that will help assist with the creation of the Chicago Street Station Area
Plan. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None.
Committee of the Whole
April 11, 2012
Page 4
Consideration of Amendments to Chapter 11 of the Elgin Municipal Code Entitled
“Vehicles and Traffic”
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve
amendments to the Elgin Municipal Code to increase on-street parking availability for businesses
on Dundee Avenue. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Extension of the Contract Term with Waste Management for an
Additional Two Years (cost estimate $4,861,260)
Councilmember Dunne stated his concerns about the pricing and that there was no break down
for the different size containers.
Mayor Kaptain noted that solid waste would be a part of the strategic planning process, where
there would be an opportunity to review different proposals and allow for community input.
Councilmember Prigge noted that he has received positive feedback regarding Waste
Management’s customer service.
Councilmember Powell noted that Waste Management has done a good job. She also thanked
the residents for their efforts in reducing waste. She stated Elgin was a model community when
it came to innovations in this area.
Councilmember Prigge made a motion, seconded by Councilmember Steffen, to extend the
contract term with Waste Management for an additional two years for a cost estimate of
$4,861,260 to provide comprehensive solid waste and recycling services for the citizens of the
city of Elgin and internal city operations. Upon a roll call vote: Yeas: Councilmembers Dunne,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Steffen announced that Elgin Community College would be holding a job fair on
April 20th from 1 p.m. until 4 p.m. He stated there were 107 employers with job openings that
would be in attendance.
Councilmember Dunne invited residents to attend the 6th anniversary of Habitat for Humanity’s
Restore on April 21st
Committee of the Whole
April 11, 2012
Page 5
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Board of Local Improvements
President Kaptain called the meeting of the Board of Local Improvements to order at 7:16 p.m.
Present: Board members Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent:
Board member Gilliam.
Approval of Minutes
Board member Dunne made a motion, seconded by Board member Steffen, to approve the
minutes of the March 21, 2012, regular meeting. Upon a roll call vote: Yeas: Board members
Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
The low bidder for the project was Landmark Contractors bid: $3,577,714.81 alternate
bid: $3,532,361.31
Board member Steffen made a motion, seconded by Board member Moeller, to approve the low
bidder for the Special Assessment Area V Project. Upon a roll call vote: Yeas: Board members
Dunne, Moeller, Powell, Prigge, Steffen, and President Kaptain. Nays: None.
There was a brief discussion regarding traffic signal placements and preemption of signals for
fire equipment.
Board member Steffen made a motion, seconded by Board member Moeller, to approve the legal
notice of bid award with alternate bid. Upon a roll call vote: Yeas: Board members Dunne,
Moeller, Powell, Prigge, Steffen, and President Kaptain. Nays: None.
Adjournment of the Board of Local Improvements Meeting
Board member Dunne made a motion, seconded by Board member Moeller, to adjourn the
meeting. Upon a roll call vote: Yeas: Board members Dunne, Moeller, Powell, Prigge, Steffen,
and President Kaptain. Nays: None.
The Board of Local Improvements meeting adjourned at 7:20 p.m.
Committee of the Whole
April 11, 2012
Page 6
Adjournment of the Regular Committee of the Whole Meeting
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the
meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:21 p.m.
s/ Kimberly Dewis April 25, 2012
Kimberly Dewis, City Clerk Date Approved