HomeMy WebLinkAboutf - March 21, 2012 COW
COMMITTEE OF THE WHOLE MEETING
March 21, 2012
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:05 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Absent: Councilmember Gilliam.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve the
minutes of the March 7, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Councilmember Moeller
abstained.
Road Construction Update
Joe Evers, City Engineer, provided highlights of this year’s road construction projects.
Councilmember Dunne asked if there is signage available for affected businesses. Mr. Evers
stated that there is a great deal of communication with the businesses owners so if the need arises
for signage the matter would be addressed.
Mayor Kaptain asked for a timeline for the Kimball Street project. Mr. Evers stated that the
project would start in June after the completion of the Center / Seneca project. It would take
approximately six weeks with daytime closures and one lane open in each direction.
Opening and Public Reading of the Special Assessment Area V Bids by the President of the
Board of Local Improvements (6:15 PM)
Councilmember Dunne motioned, seconded by Councilmember Steffen, to open the meeting of
the Board of Local Improvements for the purpose of opening and public reading of Special
Assessment Area V Bids. . Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
The Secretary of the Board opened the bids from Plote Construction, Orange Crush LLC and
Landmark Contractors.
Plote Construction bid: $4,286.965.10 alternate bid: $4,133,965.10
Orange Crush LLC bid: $4,565,354.95 alternate bid: $4,049.944.60
Landmark Contractors bid: $3,577,714.81 alternate bid: $3,532,361.31
Committee of the Whole
March 21, 2012
Page 2
The lowest bid was from Landmark Contractors. The Secretary noted that the bids would be
referred to David Landeweer of URS, the City’s engineering firm for the project, who would
evaluate the bids for accuracy.
Councilmember Dunne motioned, seconded by Councilmember Steffen, to adjourn the meeting
of the Board of Local Improvements at 6:20 p.m. . Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Bi-Annual Renewal of a Resolution in Lieu of Bond for Work Performed
by the City in the Illinois Department of Transportation’s Right-of-Way (No Cost to the
City)
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the bi-
annual renewal of a resolution in lieu of bond for work performed by the City in the Illinois
Department of Transportation’s Right-of-Way and provides city staff with a means to complete
repair work in the state’s right-of-way and to expedite issuance of permits. Upon a roll call vote:
Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Sole Source Agreement with Smith Ecological Systems for a Slaker and
Feeder Replacement at Airlite Street Water Treatment Plant
Councilmember Powell motioned, seconded by Councilmember Steffen, to approve a sole source
agreement with Smith Ecological Systems for a Slaker and Feeder Replacement at Airlite Street
Water Treatment Plant in an amount not to exceed $124,300 to allow for replacement of the lime
slaker and feeder at the Airlite Street Water Treatment Plant to provide the city with the ability to
soften the water. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment Agreement No. 2 with Christopher B. Burke Engineering,
Ltd. to Add Construction Engineering Services for the Lord Street Sewer Separation
Project – Phase 2 ($256,096)
Councilmember Dunne motioned, seconded by Councilmember Steffen, to approve of the
amendment agreement No. 2 with Christopher B. Burke Engineering, Ltd to add construction
engineering services for the Lord Street Sewer Separation Project- Phase 2 in an amount not to
exceed $256,096 to ensure quality infrastructure is constructed for the Lord Street Sewer
Separation project. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
March 21, 2012
Page 3
Consideration of Adoption of Driving Under the Influence Statute in the Elgin Municipal
Code to Allow for Local Prosecution of Certain DUI Offenses (Approximately $180,000 of
net annual revenue to the city)
Councilmember Dunne motioned, seconded by Councilmember Moeller, to adopt a driving under
the influence statute in the Elgin Municipal Code to allow prosecution of certain DUI offenses
pursuant to local ordinance and receive additional revenues from the prosecutions. Upon a roll
call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Renewal of Professional Services Agreement for Lobbyist Dan Shomon,
Inc.
Councilmember Dunne asked if the renewal period could be changed to coincide with the
legislative calendar and perhaps the contract could become a multi year contract.
Councilmember Moeller motioned, seconded by Councilmember Steffen, to approve the renewal
of professional services agreement for Lobbyist Dan Shomon, Inc. in an amount not to exceed
$105,000 which would maximize the city’s influence in proposed legislation and administrative
regulations affecting municipal operations. Upon a roll call vote: Yeas: Councilmembers
Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Renewal of Professional Services Agreement for Lobbyists Steven
Nemerovski and Lawrence Suffredin, Jr.
Councilmember Dunne motioned, seconded by Councilmember Moeller, to approve the renewal
of professional services agreement for Lobbyists Steven Nemerovski and Lawrence Suffredin, Jr.
in an amount not to exceed $25,000 which would maximize the city’s influence in proposed
legislation and administrative regulations affecting municipal operations. Upon a roll call vote:
Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Intergovernmental Agreement with Illinois Department of
Transportation for Improvements at the Interchange of US Route 20 and South McLean
Boulevard
Councilmember Moeller motioned, seconded by Councilmember Dunne, to approve an
intergovernmental agreement with Illinois Department of Transportation for Improvements at the
Interchange of US Route 20 and south McLean Boulevard in and amount not to exceed $26, 260
Committee of the Whole
March 21, 2012
Page 4
which would allow for the enhancement of the community’s infrastructure and safety by
upgrading the existing intersection with improved traffic control. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Discussion Regarding Fourth of July Fireworks
Mayor Kaptain outlined the informal discussions that had taken place between the City of Elgin
and the Village of Hoffman Estates. Hoffman Estates will be changing the location of their
annual 4th of July celebration to the Sears Centre. With the change in location the discussion of a
shared event was discussed among the communities with funding of a fireworks display being
one of the ways for the City of Elgin to participate. The Mayor noted that an exploratory
committee could be put together, including various community groups, to see what other
opportunities there might be to participate. Suggested items were performances by the
Children’s Chorus, Elgin Symphony Orchestra, and participation from local restaurants.
The Council discussed the options for hosting a fireworks display in Elgin and if the funds were
provided how it would change the current display Hoffman Estates produces.
Councilmember Dunne motioned, seconded by Councilmember Moeller, to offer funding for a
fireworks display in conjunction with Hoffman Estates in the amount of $15,000. Upon a roll
call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
Announcements from Council
Councilmember Prigge reminded residents about the upcoming Pet Health event being held on
April 14th from 1 p.m. to 4 p.m. at the Hemmens Cultural Center. He, in light of the recent
summer-like weather, he also reminded residents about the loud car stereo ordinances.
Councilmember Powell congratulated the YWCA on a successful Cinderella’s Closet event
which provided formal wear and accessories.
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Committee of the Whole
March 21, 2012
Page 5
Adjournment
Councilmember Prigge motioned, seconded by Councilmember Steffen, to adjourn. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
The meeting adjourned at 6:51 p.m.
s/ Kimberly Dewis April 11, 2012
Kimberly Dewis, City Clerk Date Approved