HomeMy WebLinkAboute - March 7, 2012 COW
COMMITTEE OF THE WHOLE MEETING
March 7, 2012
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Powell, Prigge, Steffen, and Mayor
Kaptain. Absent: Councilmember Gilliam and Councilmember Moeller.
Approval of Minutes
Councilmember Dunne moved, seconded by Councilmember Steffen, to approve the minutes of
the February 22, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dunne,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
IDOT’s Route 20 Construction Project
Lt. Glenn Theriault provided information regarding road construction projects, specifically the
Route 20 Construction Project. He reviewed the detours and methods that were utilized to
inform the public of the traffic changes.
Riverboat Revenue Update
Chief Financial Officer, Colleen Lavery present the year to date figures for the Riverboat. The
local share of gaming proceeds for January was $1,061,000 and February were $1,120,000.
Consideration of Adoption of the 2012 Official Zoning Map
Councilmember Steffen moved, seconded by Councilmember Dunne, to comply with a state
statute requiring the annual adoption and publication of an official 2012 zoning map. Upon a roll
call vote: Yeas: Councilmembers Dunne, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None
Consideration of Intergovernmental Agreement with Illinois Department of
Transportation for Traffic Signal Improvements at Summit Street and Shales Parkway
The Council discussed the maintenance of the sidewalks for this area’s project.
Committee of the Whole
March 7, 2012
Page 2
Councilmember Powell moved, seconded by Councilmember Steffen, to enter into an
intergovernmental agreement with Illinois Department of Transportation for Traffic Signal
Improvements at Summit Street and Shales Parkway in the amount of $26,000 to enhance the
community infrastructure and safety by upgrading the existing intersection with improved traffic
control. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Prigge, Steffen, and
Mayor Kaptain. Nays: None
Consideration of Proposed Updates to Various Chapters of the Elgin Municipal Code
Water Ordinances, Title 14.04
Councilmember Steffen moved, seconded by Councilmember Dunne, to update various chapters
of the water ordinance Title 14.04 to bring the water ordinances current with new policies
adopted by the city. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None
Consideration of Intergovernmental Agreement with Hoffman Estates and Streamwood
Park Districts for the Development of a Dog Park
There was a discussion regarding the funding for the project and it was noted that the Park
Development fund had to be used for capital park projects and not maintenance.
Councilmember Prigge expressed concerns over the timing and the cost of the project. He felt
that this project could be held off.
Councilmember Steffen stated this was a great partnership with neighboring communities.
Councilmember Powell echoed Councilmember Steffen’s comments on the partnership and
noted that the City was not responsible for the maintenance for the park, and therefore there
would be no ongoing expenditures.
Councilmember Steffen moved, seconded by Councilmember Powell, to enter into an
intergovernmental agreement with Hoffman Estates and Streamwood Park Districts in the
amount of $53,865 for the development of a dog park to provide Elgin residents with their first
dog park in the most cost effective manner possible. Upon a roll call vote: Yeas:
Councilmembers Dunne, Powell, Steffen, and Mayor Kaptain. Nays: Councilmember Prigge
Committee of the Whole
March 7, 2012
Page 3
Consideration of Service Agreement with Dixon Dance Academy to Provide Dance
Instruction at the Centre
Councilmember Dunne moved, seconded by Councilmember Steffen, to enter into a service
agreement with Dixon Dance Academy in the amount of $32,760 to provide high quality dance
instruction at the Centre. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None
Consideration of Agreement with PHN Architects to Conduct an Accessibility Assessment
Councilmember Steffen moved, seconded by Councilmember Dunne, to enter into an agreement
with PHN Architects in the amount of $23,500 to conduct an accessibility assessment to evaluate
parks and recreation facilities for compliance in accordance with new rules and regulations
promulgated by the U.S. Department of Justice in relation to Title II of the Americans with
Disabilities Act. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None
Consideration of Agreement with CDS Office Technology for Purchase of Panasonic Tablet
Personal Computers for Medical Reporting and Mobile Fire Inspections
Councilmember Prigge confirmed that the tablets were being purchased via the state bid thus
assuring the best price for this equipment.
Councilmember Dunne moved, seconded by Councilmember Steffen, to enter into an agreement
with CDS Office Technology in the amount of $59,850 for the purchase of Panasonic Tablet
personal computers for medical reporting and mobile fire inspections to improve the efficiency
and effectiveness of fire department members by utilizing electronic technology to complete
required reports. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None
Consideration of Sole Source Agreement with ImageTrend for Purchase of Mobile Medical
Reporting Software
Councilmember Steffen made a motion, seconded by Councilmember Powell, to purchase
mobile medical reporting software from ImageTrend in the amount of $14,000 to improve the
efficiency and effectiveness of the fire department members who complete incident based
medical reports. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None
Committee of the Whole
March 7, 2012
Page 4
Consideration of Sole Source Agreement with Zoll Data Systems, Inc. for Purchase of
Mobile Fire Inspection Software
There was a brief discussion on how this software interacted with the current records
management system and the possibilities to have an enterprise wide records management system.
Councilmember Prigge made a motion, seconded by Councilmember Dunne, to purchase mobile
fire inspection software from Zoll Data Systems, Inc. in the amount of $29,298 to improve the
efficiency and usefulness of fire inspection data that is collected during fire inspections and fire
safety surveys. Upon a roll call vote: Yeas: Councilmembers Dunne, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None
Consideration of Sole Source Purchase Five Zoll Medical Corporation Cardiac Monitors
with Related Components
Councilmember Prigge made a motion, seconded by Councilmember Steffen, to purchase cardiac
monitors with related components from Zoll Medical Corporation in the amount of $138,677 to
provide advanced life saving capabilities on five fire trucks. Upon a roll call vote: Yeas:
Councilmembers Dunne, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None
Consideration of Memorandum of Understanding with the American Red Cross for
Assistance and Support Services
Councilmember Powell made a motion, seconded by Councilmember Steffen, to provide a broad
framework for cooperation between the American Red Cross and the city to provide assistance to
victims of major disasters within Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None
Consideration of Amendment to Façade Improvement Program Agreement for 79 S. Grove
Avenue
Councilmember Steffen made a motion, seconded by Councilmember Dunne, to amend the
façade improvement program agreement for 79 S. Grove Avenue in the amount of $5,137 to
improve structures in the downtown area. Upon a roll call vote: Yeas: Councilmembers Dunne,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None
Committee of the Whole
March 7, 2012
Page 5
Consideration of Economic Incentive Agreement with American NTN Bearing
Manufacturing Corporation
Councilmember Prigge stated he was very please with this incentive agreement and was happy to
see that the company used E-Verify.
Councilmember Powell asked about the types of jobs that would be created and it was noted that
there would be a variety of jobs such as machine shop and shipping.
Councilmember Steffen made a motion, seconded by Councilmember Prigge, to enter into an
economic incentive agreement with American NTN Bearing Manufacturing Corporation to
induce the development of a 70,000 to 100,000 square-foot commercial and industrial building
that will create 200-240 new jobs. Upon a roll call vote: Yeas: Councilmembers Dunne,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None
Consideration of Sales Tax Sharing Agreement with BBK Motorsports
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve a sales
tax sharing agreement with BBK Motorsports to generate additional sales tax and other revenue
for the city through the retention and expansion of an existing downtown business. Upon a roll
call vote: Yeas: Councilmembers Dunne, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None
Announcements from Council
Councilmember Prigge announced the upcoming Pet Health Fair to be held April 14th at the
Hemmens Cultural Center.
Councilmember Dunne noted that on March 10th at the VFW Hall they would be hosting a St.
Baldrick’s event.
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Committee of the Whole
March 7, 2012
Page 6
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn. Upon
a roll call vote: Yeas: Councilmembers Dunne, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
The meeting adjourned at 7:09 p.m.
s/ Kimberly Dewis March 21, 2012
Kimberly Dewis, City Clerk Date Approved