HomeMy WebLinkAboutd - February 22, 2012 COW
COMMITTEE OF THE WHOLE MEETING
February 22, 2012
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Absent: Councilmember Gilliam.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve the
minutes of the February 8, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Strategic Planning Process Update
City Manager Stegall provided an overview of the Strategic Planning meeting to be held on
Friday February 24, 2012.
Consideration of Proposed Modifications to Ordinance 2.52.010 Changing the Command
Structure of the Elgin Police Department
Police Chief Swoboda gave a brief overview of the proposed change to the command structure of
the Elgin Police Department to a system with three Commanders.
There was discussion regarding the redeployment of U-46 crossing guards, the costs involved
with the change to the command structure.
Councilmember Prigge made a motion, seconded by Councilmember Moeller, to modify the
Elgin Municipal Code to change the command module to provide for a more effective way of
structuring the management of the police department. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of RFP 11-064, Contract with Fire Recovery USA, LLC for the Recovery of
Funds from Fire and Rescue Efforts
Fire Chief Fahy confirmed that taxpayers in the City would not be charged mitigation fees which
would include business owners.
Committee of the Whole
February 22, 2012
Page 2
Councilmember Powell made a motion, seconded by Councilmember Moeller, to establish and
implement a program to collect mitigation fees for the deployment of certain emergency services
within Elgin for services provided and/or rendered by the fire department. Upon a roll call vote:
Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Intergovernmental Agreement with South Elgin & Countryside Fire
Protection District to Provide Dispatch Services
Councilmember Moeller made a motion, seconded by Councilmember Powell, to approve an
agreement with the South Elgin & Countryside Fire Protection District to provide emergency
dispatch services for revenue to the City in the amount of $55,000. Upon a roll call vote: Yeas:
Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Board of Local Improvements Setting of a Time and Place for Bidding
Special Assessment Area V
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to provide an
open and public reading of bids by the Board of Local Improvements for bidding for Special
Assessment Area V. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment No. 5 to the Engineering Services Agreement with
Transystems, Inc. for the 2012 Central Business District Streetscape and Watermain
Project
Councilmember Moeller asked about the phases of the downtown improvements.
Joe Evers, City Engineer, noted currently working on Phase 5 and outlined Phases 6 (bridges),
Phase 7 (IL 31) and Phase 8 (DuPage Court).
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to improve,
maintain and enhance the watermain, streetscape and pavement infrastructure of Spring Street
between Kimball Street and Division and Dexter Street between Douglas and Center Street.
Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and
Mayor Kaptain. Nays: None.
Committee of the Whole
February 22, 2012
Page 3
Consideration of Local Agency Agreement for Federal Participation with the Illinois
Department of Transportation for the Kimball Street LAPP Resurfacing Project
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to maintain and
enhance the community’s infrastructure by upgrading the riding surface on Kimball Street and on
the Kimball Street Bridge. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment No. 1 to Engineering Services Agreement with Engineering
Enterprises, Inc. for the Kimball Street LAPP Resurfacing Project
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve
Amendment No. 1 in the amount of $93,600 to improve, maintain and enhance the pavement
infrastructure of Kimball Street between State Street and Dundee Avenue. Upon a roll call vote:
Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Amendment Agreement No. 1 with Hampton Lenzini and Renwick on the
Center and Seneca Street Rehabilitation and Water Main Project
Councilmember Powell made a motion, seconded by Councilmember Steffen, to improve water
main, sanitary, storm and pavement infrastructure on Center and Seneca Streets and on several
adjacent side streets. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Purchase of Service Agreement with Elgin Chamber of Commerce
Representatives of the Chamber of Commerce gave a brief presentation regarding the past year
and the upcoming launch of the Elgin Development Group (EDG) website. This presentation is
on file in the City Clerk’s Office.
The City Council discussed the accountability and deliverables for the Chamber of Commerce.
Also, discussed was the possibility of this service being sent out for RFP (Request for Proposal).
Councilmember Moeller made a motion, seconded by Councilmember Powell, to contract with
the Elgin Area Chamber of Commerce to provide economic development services including
small business assistance, business retention outreach and foreign trade initiatives through “sister
city” and other similar programs. Upon a roll call vote: Yeas: Councilmembers Dunne,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 22, 2012
Page 4
Announcements from Council
Councilmember Dunne asked to receive monthly reports on the Riverboat fund
Councilmember Steffen asked for an update on the historic preservationist position. City
Manager Stegall noted there were interviews for the position.
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
Setting of a Price for Sale or Lease of Property Owned by the Public Body -
Exempt Under Section 120/2(c)(6) of the Open Meetings Act
The meeting adjourned at 6:45 p.m.
s/ Kimberly Dewis March 7, 2012
Kimberly Dewis, City Clerk Date Approved