HomeMy WebLinkAboutc - February 08, 2012 COW
COMMITTEE OF THE WHOLE MEETING
February 8, 2012
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve the
minutes of the January 25, 2012, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Program Year 2012-2013 Community Development Block Grant – Work
Session
Community Development Director Marc Mylott reviewed the process to date and the next steps
after this work session. Councilmember Dunne asked to be provided with information regarding
the projects the grant money had been used for in the past. Councilmember Prigge asked if there
was any conflict for a religious organization to receive the grant funds. Mr. Mylott noted that
the program was open and there would not be a conflict.
Councilmember Dunne made a motion, seconded by Councilmember Powell, to select and
determine the budget allocation for projects to potentially receive funding from the 2012-2013
Annual Action Plan of the Community Development Block Grant program. Upon a roll call
vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of 2011 Property Tax Abatement
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to provide
information to adopt the annual ordinances abating taxes for the property tax levy. Upon a roll
call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
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February 8, 2012
Page 2
Consideration of Purchase of Service Agreement with the Downtown Neighborhood
Association
Tonya Hudson, Executive Director for the Downtown Neighborhood Association, provided a
brief presentation regarding the Association’s overall strategy. (Presentation on file in the City
Clerk’s office)
There was discussion regarding incentive programs, the proposed Special Service Area (SSA)
and the options if the SSA does not move forward.
Corporation Counsel Cogley explained the Special Service Area (SSA) process noting that it is
for a prescribed area that affects property owners by having an additional tax on the property tax
bill.
Mayor Kaptain suggested that the City have an ex-officio member on the Board of the
Downtown Neighborhood Association. He also suggested reducing the number of tables
designated to the City at the DNA events.
Councilmember Moeller made a motion, seconded by Councilmember Powell, to enter into a
contract with the Downtown Neighborhood Association in the amount of $135,000 to provide
economic development services, including assistance to small businesses, with the Downtown
Neighborhood Association of Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements within Providence Unit 3D
Subdivision
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to fulfill the
City’s obligation to maintain reliable infrastructure for serving businesses and residents within
the Providence Unit 3D in the amount of $10,591 estimated five-year maintenance cost. Upon a
roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
Consideration of Intergovernmental Agreement with the East Dundee Fire Protection
District for Automatic Aid
Councilmember Dunne made a motion, seconded by Councilmember Moeller, to provide and
receive automatic aid with Rutland-Dundee Fire Protection District in an effort to improve
response times. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
February 8, 2012
Page 3
Consideration of Golf Cart Lease Agreement with EZGO Textron
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to enter into a
lease agreement with EZGO Textron in the amount of $52,516 to provide quality golf carts to the
customers at the Highlands of Elgin. Upon a roll call vote: Yeas: Councilmembers Dunne,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Proposed Agreement with THKFL, Inc. for Downtown Business Loan
Interest Subsidy Program to Create Imago Studios at 216 Prairie Street
Councilmember Prigge reviewed the terms of repayment and the legal requirements should the
business cease to exist. Corporation Counsel Cogley verified the terms of the program and the
City’s minimized obligations Councilmember Prigge expressed his concerns that his was in
essence a business incentive program.
Councilmember Steffen noted that this is a program that the Council set up and this proposed
agreement is adhering to those guidelines. He compared this program to others, such as the
grease trap and façade program that are used to help revitalize the downtown.
Councilmember Dunne asked about the potential to have the loan come from an Elgin bank,
noting the best interest rate was important to the program.
Councilmember Moeller asked for clarification on the funding of the loan program and if the
funds were from the Riverboat or the TIF funds. City Manager Stegall verified it was a carried
over Riverboat funds.
Tonya Hudson, Executive Director of Downtown Neighborhood Association, noted that the loan
is for a real estate holding company that will invest in start up companies by allowing them to
rent space.
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve the
proposed agreement with THKFL, Inc. in the amount of $37,489 over a five year period for the
Downtown Business Loan Interest Subsidy program to create Imago Studios at 216 Prairie Street.
Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Steffen, and Mayor
Kaptain. Nays: Councilmember Prigge.
NSP Homes Marketing Update
Michael Simpson, from Realty World, provided an update regarding the NSP (Neighborhood
Stabilization Program) properties, 463 and 457 Chicago Street. He reviewed the marketing that
had taken place for the properties and relayed feedback information he has received. He noted
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February 8, 2012
Page 4
that the houses were averaging two showings per month. Mr. Simpson noted some of the
negative feedback such as neighborhood concerns and the lack of a garage.
There was a brief discussion regarding the NSP program requirements including income
requirements.
Announcements from Council
Councilmember Powell thanked the city staff that was affected by the recent reduction in force
for their years of dedicated service.
Councilmember Dunne noted that on Sunday February 12th a Have a Heart community dinner
would be held to assist those in need.
Mayor Kaptain mentioned that this Saturday the Winter Market would be held at the ReStore
location.
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Adjournment
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain.
Nays: None.
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
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February 8, 2012
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Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt
Under Section 120/2(c)21) of the Open Meetings Act
The meeting adjourned at 7:15 p.m.
s/ Kimberly Dewis February 22, 2012
Kimberly Dewis, City Clerk Date Approved