HomeMy WebLinkAbout28 - December 21, 2011 COW
COMMITTEE OF THE WHOLE MEETING
December 21, 2011
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:03 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve the
minutes of the December 7, 2011, regular meeting, as well as November 28, 2011, and
November 30, 2011, special meetings. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Professional Services Agreement with DLA Architects for East Side
Recreation Center
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve an
agreement with DLA Architects in the amount of $183,300 to utilize a Parkland Acquisitions and
Renovations for Communities grant to make improvements to the East Side Recreation Facility.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and
Mayor Kaptain. Nays: Councilmember Prigge
Consideration of Grant Agreement with the Illinois Department of Natural Resources for
Renovations to the Eastside Recreation Center
Councilmember Moeller asked for a review of the types of programs and services the Eastside
Recreation Center (ERC) provides to the community. Randy Reopelle, Director of Parks and
Recreation, noted there is a preschool, after care and summer camp program as well as indoor
soccer, boxing and batting tunnels.
Councilmember Prigge questioned if this project should move forward at this time. The Council
discussed the programs that the ERC provides, the area of the community it serves, the types of
repairs this grant would be used towards and the effect of waiting to move forward would have
on the current programs.
Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to approve an
agreement with Illinois Department of Natural Resources in the amount of $1,841,100 to secure
state funding to assist with needed improvements to the Eastside Recreation Center. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Steffen, and Mayor
Kaptain. Nays: Councilmember Prigge.
Committee of the Whole
December 21, 2011
Page 2
Consideration of Contract with Market Place Media Group and PA Hutchinson for Design
and Printing of the 2012 Parks and Recreation Brochure (RFP No. 11-059)
Councilmember Gilliam made a motion, seconded by Councilmember Powell, to approve a
contract with Market Place Media Group and PA Hutchinson in the amount of $26,578 to design
and print the 2012 Parks and Recreation Brochure. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Creation of the Elgin Parks Foundation
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the
creation of the Elgin Parks Foundation. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of the 2012 Motor Fuel Tax Resolution
Councilmember Moeller made a motion, seconded by Councilmember Powell, to approve the
2012 Motor Fuel Tax Resolution in the amount of $3,045,000 to perform effective infrastructure
maintenance. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with BTE Video, Inc. for TV Production Programming and
Video Services
Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to approve a
contract with BTE Video, Inc. for TV Production Programming and Video Services in the
amount of $37,125 to continue to provide informative television programming highlighting city
services and events. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller,
Powell, Steffen, and Mayor Kaptain. Nays: None. Abstain: Councilmember Prigge.
Committee of the Whole
December 21, 2011
Page 3
Consideration of a Contract with the Kane County Child Advocacy Center for Services
Relating to the Investigation of Sensitive Crimes Involving Children
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve a
contract with the Kane County Child Advocacy Center in the amount of $35,000 to provide
investigative and victim services for cases involving children who have been victimized by
sexual or serious physical abuse. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Purchase from Environmental Safety Group of Three Bullard T3 XT
Thermal Imaging Cameras
Councilmember Powell made a motion, seconded by Councilmember Moeller, to approve the
purchase from Environmental Safety Group of three Bullard T3 XT thermal imaging cameras in
the amount of $28,800 to increase visibility for firefighters engaged in a fire scene that involves
limited to no visibility, as well as provide heat information during an incident. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
Consideration of Economic Incentive Agreement with Bystronic, Inc.
The Council discussed the process by which the economic incentive agreement was agreed upon.
There were concerns about the jobs created going to Elgin residents and how much of the tax
money generated would go to the City and how much would go to other entities, such as school
districts.
Councilmember Moeller made a motion, seconded by Councilmember Gilliam, to approve an
economic incentive agreement with Bystronic, Inc. in the amount of $85,000. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: Councilmember Prigge.
Consideration of Economic Incentive Agreement with Pancor Construction &
Development, LLC
Councilmember Prigge discussed the project and asked if there weren’t vacant buildings that
could be used for this purpose. Pancor representative Peter Nelson noted that the vacant
buildings were not equipped to allow for the truck access and other requirements tenants were
looking for at this time.
Committee of the Whole
December 21, 2011
Page 4
Councilmember Powell asked if Pancor would be seeking LEEDS certification for this building.
Mr. Nelson indicated they would not be seeking the certification, but would be utilizing LEEDS
best practices.
Councilmember Gilliam made a motion, seconded by Councilmember Dunne to approve an
Economic Incentive Agreement with Pancor Construction & Development, LLC to induce the
spec development of a 167,000 square-foot commercial and industrial building with a 30-foot
clear ceiling height. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Presentation on Electrical Aggregation
Colby Basham, Utility Maintenance Supervisor, provided a background on the deregulation of
electricity and the steps required for the City to consider and implement electrical aggregation.
The Council discussed who could opt in and out, if there is a renewable energy component to the
program and the potential length of the contract.
Announcements from Council
Councilmember Dunne extended happy holiday greetings to the community.
Councilmember Powell also wished the community happy holidays and asked everyone to
remember those that are in need.
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Adjournment
Councilmember Dunne made a motion, seconded by Councilmember Steffen to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
Purchase or Lease of Real Property for the use of the Public Body – Exempt
Under Section 120/2(C)(5) of the Open Meetings Act
Committee of the Whole
December 21, 2011
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Pending or Probably or Imminent Litigation Against, Affecting, or on behalf of
the Public Body Before a Court or Administrate Tribunal – Exempt Under Section
120/2(C)(11) of the Open Meetings Act
The meeting adjourned at 7:32 p.m.
s/ Kimberly Dewis
Kimberly Dewis, City Clerk Date Approved