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Home My WebLink About27 - December 7, 2011 COW COMMITTEE OF THE WHOLE MEETING December 7, 2011 The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Absent: Councilmember Gilliam. Approval of Minutes Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve the minutes of the November 16, 2011, regular meeting, as well as November 11, 2011, and November 19, 2011, special meetings. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Acceptance of Law Enforcement and Prosecutor-Based Victim Assistance Services Program Grant for the Domestic Violence Case Manager Position A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of Acceptance of the Illinois Emergency Management Agency, Department of Homeland Security Citizen Corps Grant Program for the Purchase of Uniform Gear for the Community Emergency Response Team A resolution will be presented at tonight's Council meeting for adoption by the City Council. Consideration of Resolution in Support of an Illinois Green Infrastructure Grant Application for Stormwater Management Best Practices A resolution will be presented at tonight's Council meeting for adoption by the City Council. Elgin Chamber of Commerce / Incentis Group Presentation John Hurlbut, Chair of the Board of Directors for the Elgin Chamber of Commerce provided an overview of the two projects that the Elgin Development Group and Incentis had recently developed. James Gomochak and Tom Kramer of Incentis provided details regarding the Bystronic USA and Pancor Development projects. (The presentation is on file in the City Clerk’s office.) City Manager Sean Stegall noted the development agreements for these projects would be presented to the Council on December 21st. Committee of the Whole December 7, 2011 Page 2 Downtown Parking Update Councilmember Steffen made a motion, seconded by Councilmember Dunne, to remove the Downtown Parking Update from the table for consideration at tonight’s meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Tonya Hudson, Executive Director of the Downtown Neighborhood Association, provided an update regarding the recent changes in the downtown parking regulations and signage. She also thanked those involved in making the changes. Consideration of Agreement with Trotter and Associates for Engineering Services Related to the Lords Street Basin Retrofit Project Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve an agreement with Trotter and Associates in the amount of $131,500 to design and oversee construction of three types of stormwater best management practices in the Southwest Area Neighborhood using grant funds. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Ordinance Amending 2006 International Building Code Councilmember Dunne asked for clarification regarding the location of the main; if it was the building or the street. Dave Lawry, Public Services Director stated it was the public main at the street. Councilmember Steffen made a motion, seconded by Councilmember Powell, to consider an ordinance to amend the 2006 International Building Code to require that persons demolishing structures disconnect utility services at the main rather than at the property line and to include provisions whereby the city can require temporary directional signage in/around construction sites. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Fire Protection Agreements for 2012 Councilmember Dunne asked that if next year the Council could be provided with a breakout on the costs involved with the Fire Protection Agreements. Committee of the Whole December 7, 2011 Page 3 Councilmember Powell made a motion, seconded by Councilmember Moeller, to approve fire protection agreements for 2012 with Illinois Tool Works, DSM Desotech, and St. Charles Properties for revenue to the City in the amount of $72,509. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Acceptance of Public Improvements within West Point Gardens Phase 1 Subdivision Councilmember Powell made a motion, seconded by Councilmember Moeller, to accept public improvements within West Point Gardens Phase 1 Subdivision for an estimated five year maintenance cost of $103,693 in order to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of RFP 11-058 Regarding a Contract with Sherman Health to Provide Pre- Placement, Annual and Periodic Medical Examinations and Other Related Medical Services Councilmember Dunne made a motion, seconded by Councilmember Powell, to approve a contract with Sherman Health in the amount of $36,000 to ensure the health and safety of employees through medical examinations and other medical services. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Consideration of Development of Electric Aggregation Plan for Providing Lower Cost Electricity to Residential and Small Business Customers Councilmember Powell asked if an RFP had been done for this project. City Manager Stegall confirmed there was an RFP and those details would be provided with the information about the consultant. He noted that the item tonight was to move forward with placing the referendum on the March 2012 ballot. Councilmember Powell also clarified that this was a voluntary program and residents could opt out. Councilmember Moeller made a motion, seconded by Councilmember Steffen, to authorize a referendum for the March 20, 2012 general election seeking approval of an electric aggregation plan for providing lower cost electricity to the City’s residential and small business customers, and retain a consultant to assist in developing an electric aggregation plan. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Committee of the Whole December 7, 2011 Page 4 Consideration of Amendment to Water Service Connection Fee for Separate Fire Service Water Connection Councilmember Steffen made a motion, seconded by Councilmember Dunne, to provide for a reduced water system connection fee for separate fire service water connections to more accurately reflect the impact on the City’s water system. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. Announcements from Council None. Announcements from Staff Barb Keselica, Special Events Coordinator, announced upcoming city events. Adjournment Councilmember Dunne made a motion, seconded by Councilmember Moeller, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None. The meeting adjourned at 6:40 p.m. s/ Kimberly Dewis December 21, 2011 Kimberly Dewis, City Clerk Date Approved