HomeMy WebLinkAbout21 - November 2, 2011 COW
COMMITTEE OF THE WHOLE MEETING
November 2, 2011
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:02 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the
minutes of the October 26, 2011, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Golf Fund Update
City Manager Stegall asked to postpone this item until the next meeting on November 16, 2011.
Consideration of Agreement with Carlucci Hospitality for Food and Beverage Service at
Porter’s Pub
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to table
consideration of the agreement with Carlucci Hospitality for food and beverage service at
Porter’s Pub. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment No. 1 to the Engineering Services Agreement with URS
Corporation for the Special Assessment Area V Project
Councilmember Moeller asked for a brief review of the special assessment process.
Corporation Counsel Cogley reviewed the steps of a special assessment as they are controlled by
the state statutes.
1. The project costs are finalized, as much as possible, prior to the project going to bid.
2. Based on the cost of the project each of the properties share in the proposed costs.
3. During the process there are public hearings and once the project is filed with the county
there is an objection period.
Committee of the Whole
November 2, 2011
Page 2
Corporation Counsel Cogley stated that the special assessment for the project is anticipated to
start in the spring of 2012.
Councilmember Steffen made a motion, seconded by Councilmember Powell, to approve
Amendment No. 1 to the engineering services agreement with URS Corporation in the amount of
$318,975 to provide additional design and construction administration necessary to improve four
city streets to current standards. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam,
Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment No. 1 to the Engineering Services Agreement with Baxter
and Woodman, Inc. for the North McLean Resurfacing Project
Councilmember Powell made a motion, seconded by Councilmember Dunne, to approve
Amendment No. 1 to the engineering services agreement with Baxter and Woodman, Inc. in the
amount of $12,350 for additional engineering services and material testing to ensure proper
construction. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None. Councilmember Moeller abstained due to a conflict
of interest.
Consideration of Sole Source Agreement with Smith Ecological Systems for Slaker and
Feeder Replacement at Airlite Street Water Treatment Plant
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to approve a sole
source agreement with Smith Ecological Systems in the amount of $124,300 to replace the lime
slaker and feeder at the Airlite Street Water Treatment Plant to provide the city with the ability to
soften the water. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller,
Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Proposed Ordinance Establishing Mitigation Rates for Certain Fire
Emergency Services
Councilmember Moeller asked for clarification for which calls would be subject to this proposed
ordinance. Fire Chief Fahy responded that this ordinance was intended to recoup the costs of
non-residents, and the intentional and/or the negligent acts of residents. The costs would be
billed to the insurance companies.
Councilmember Dunne asked if a business person, paying taxes in the city, would be considered
a resident. Fire Chief Fahy noted that a business person would fall under the definition of
resident with regards to the proposed ordinance.
Committee of the Whole
November 2, 2011
Page 3
Councilmember Prigge asked how intoxication would be determined. It was noted that if the
resident was found not guilty of being intoxicated these fees would be refunded.
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to approve moving
forward with the proposed ordinance establishing mitigation rates for certain fire emergency
services in order to recover the costs for providing certain fire emergency services to non-Elgin
residents. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell,
Prigge, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Proposed Ordinance Regulating Automatic Fire Alarm Dialers
Councilmember Dunne thanked Fire Chief Fahy for bringing this matter forward and bringing the
city up to standard.
Councilmember Steffen made a motion, seconded by Councilmember Moeller, to approve
moving forward with the proposed ordinance regulating automatic fire alarm dialers in order to
eliminate the installation or use of fire alarm systems that automatically dial any city fire
department telephone line or 9-1-1 for emergency service response. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Announcements from Council
Councilmember Powell asked about the costs associated with the Nightmare on Chicago Street
event and thanked the staff for their hard work on the event. City Manager Stegall noted that he
did not have final numbers on the event but early numbers indicate that $24,463 in direct revenue
was taken in, with a cost estimate of $33,000.
Mayor Kaptain congratulated Barb Keselica for a great job for the Nightmare on Chicago Street
event.
Councilmember Dunne noted upcoming Veteran’s Day events. On Veteran’s Day a memorial
services would be held at 11 a.m. at the Veteran’s Memorial. That evening a dance would be
held at the VFW on Weld Road starting at 6 p.m. The following evening at the American Legion
on Liberty Street a dinner dance would be held also starting at 6 p.m.
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Committee of the Whole
November 2, 2011
Page 4
Barb Keselica, Special Events & Community Engagement Coordinator, thanked the following
members of the community for their work on the Nightmare on Chicago Street event:
Elizabeth Haney and Clint Borucki of Acme Design, Mitchell Wells of Horror Society, Fredrick
Wimms, Louis (Shorty) Gutierrez, Alice Moring and son Max, David Metzker, Mayor Kaptain,
Judy Brownfield from Books at Sunset, Rick Braman, John Chanthana. Adam Flickima of Flik
Production’s, Karen Jones, Laurie Faith Gibson Aiello, John LeFleur and the Youth United Way.
City Staff members, Heather Williams, Butch Wilhelmi, Patrick Raddatz and Sylvia Grady, Greg
Hulke, Steve Whalen, Aaron Neal, Ed Swierbinski, Dave Schmidt, Ron Sessions, and Leigh
Rawson.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to adjourn and go
into the Executive Session for the purpose of discussing the following matters. Upon a roll call
vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
Selection of a Person to Fill a Vacant Office, Including a Vacancy in a Public
Office, When the Public Body is Given Power to Appoint Under Law or
Ordinance, or the Discipline, Performance or Removal of the Occupant of a
Public Office, When the Public Body is Given Power to Remove the Occupant
Under Law or Ordinance - Exempt Under Section 120/2(c) (3) of the Open
Meetings Act
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
The meeting adjourned at 6:28 p.m.
s/ Kimberly Dewis November 16, 2011
Kimberly Dewis, City Clerk Date Approved