HomeMy WebLinkAbout20 - October 26, 2011 COW
COMMITTEE OF THE WHOLE MEETING
October 26, 2011
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:02 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to approve the
minutes of the October 12, 2011, regular meeting. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Acceptance of the Illinois Department of Transportation “Local Alcohol
Program” Grant for Drunk Driving Enforcement ($137,140 grant)
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Consideration of Acceptance of the Illinois Department of Transportation “Sustained
Traffic Enforcement Program” Grant for Enforcing Safe Driving Practices ($134,472
grant)
A resolution will be presented at tonight’s Council meeting for adoption by the City Council.
Budget Schedule Update
City Manager Stegall presented the proposed schedule of dates for Council budget discussions.
He noted that the proposed 2012 budget would be available on November 8th. There would be a
City Council Budget Workshop on November 11th from 1:00 p.m. until 4:30 p.m. as well as
discussions during extended sessions of the Committee of the Whole on November 16th and
November 30th. Another proposed date was November 28th and the Council agreed they would
decide at the meeting on November 16th if the November 28th meeting would be necessary.
Committee of the Whole
October 26, 2011
Page 2
Consideration of Acceptance of Public Improvements within Bowes Creek Country Club
Phase I Subdivision ($63,182 estimated five-year maintenance cost)
Councilmember Dunne made a motion, seconded by Councilmember Steffen, to fulfill the city’s
obligation to maintain reliable infrastructure for serving businesses and residents in the Bowes
Creek Country Club Phase I Subdivision at an estimated five-year maintenance cost of $63,182.
Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen,
and Mayor Kaptain. Nays: None.
Consideration of Acceptance of Public Improvements within Providence Unit 2A
Subdivision ($58,644 estimated five-year maintenance cost)
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to fulfill the
city’s obligation to maintain reliable infrastructure for serving businesses and residents in the
Providence Unit 2A Subdivision at an estimated five-year maintenance cost of $58,644. Upon a
roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and
Mayor Kaptain. Nays: None.
Consideration of Resolution Establishing a Schedule of City Council Meetings for 2012
(No Cost to the City)
Councilmember Gilliam made a motion, seconded by Councilmember Moeller, to establish a
schedule of city council meetings for 2012 to comply with requirements of the Open Meetings
Act. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
City Manager Sean Stegall noted that there would be a Strategic Planning meeting on January 27,
2012 at Hawthorn Hill.
Consideration of Agreement with Dacra for the Purchase of Software for an Enhanced
Police Administrative Adjudication System ($30,000)
Councilmember Steffen made a motion, seconded by Councilmember Prigge, to improve the
efficiency and workflow of police officers and the reporting of the administrative adjudication
system. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
Committee of the Whole
October 26, 2011
Page 3
Consideration of Agreement with Dacra for the Purchase of Code Department
Administration Adjudication System Software ($40,000)
Councilmember Moeller made a motion, seconded by Councilmember Prigge, to improve the
efficiency and workflow of police officers and the reporting of the administrative adjudication
system. Upon a roll call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge,
Steffen, and Mayor Kaptain. Nays: None.
Consideration of Proposed Ordinance Increasing Allowable Ambulance Service
Reimbursement Charges (No Cost to the City)
Councilmember Dunne commented that he was glad to see this move forward and see the effort
being made to try to achieve full cost recovery.
Councilmember Prigge asked for a brief explanation about the collection procedures. Chief
Financial Officer, Colleen Lavery gave a brief explanation of the process the City uses for
collections. Councilmember Prigge also asked about how toll charges are handled. Fire Chief
Fahy responded that the City is under contract with the state and that is how those charges are
handled.
Councilmember Dunne asked how the mileage fee is calculated. Fire Chief Fahy noted that the
mileage is based on costs for wear and tear on the vehicles and increases in fuel prices.
Councilmember Moeller asked if the City is considering charging for other services such as
HAZMAT. Chief Fahy stated that they would be presented an ordinance at the next meeting
regarding this issue.
Councilmember Powell asked about the collection rate. Pat Maddox, Andres Ambulance Billing,
noted that the collection rate is affected by the rate at which Medicare/Medicaid pay out. The
balance is an uncollectable amount.
Councilmember Gilliam made a motion, seconded by Councilmember Steffen, to revise the
billing ordinance to allow for increased allowable reimbursement. Upon a roll call vote: Yeas:
Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays:
None.
Consideration of Facade Improvement Project at 64 South Grove Avenue ($21,912)
Councilmember Moeller made a motion, seconded by Councilmember Steffen, to award grants to
businesses in downtown Elgin to promote the redevelopment of exterior facades. Upon a roll
call vote: Yeas: Councilmembers Dunne, Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor
Kaptain. Nays: None.
Committee of the Whole
October 26, 2011
Page 4
Announcements from Council
Councilmember Prigge commented on recent allegations of racism against the Police Department
and how the City handled these allegations. He encouraged those alleging the incidents to seek a
remedy to the issue of racism.
Mayor Kaptain stated he felt the situation was handled appropriately and that the Police
Department is doing a great job.
Councilmember Dunne invited everyone to the VFW, 1601 Weld Road, for a Veterans Day
Dance on November 11th.
Councilmember Moeller commended the Police Department for their hard work in apprehending
the alleged shooter of Eric Galarza Jr. She asked that the community continue to support the not
for profits groups, especially those that help at risk children.
Announcements from Staff
Cherie Murphy, Assistant to the City Manager for Community Engagement, announced
upcoming city events.
Adjournment
Councilmember Gilliam made a motion, seconded by Councilmember Dunne, to adjourn the
meeting to go into Executive Session. Upon a roll call vote: Yeas: Councilmembers Dunne,
Gilliam, Moeller, Powell, Prigge, Steffen, and Mayor Kaptain. Nays: None.
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for
One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the
Open Meetings Act
Purchase or Lease of Real Property for the Use of the Public Body - Exempt
Under Section 120/2(c)(5) of the Open Meetings Act
Setting of a Price for Sale or Lease of Property Owned by the Public Body -
Exempt Under Section 120/2(c)(6) of the Open Meetings Act
The meeting adjourned at 6:40 p.m.
s/ Kimberly Dewis November 2, 2011
Kimberly Dewis, City Clerk Date Approved